Faculty Activity Database Workshops

Transcription

1 Goals Introduce/re-introduce the e-portfolio aka the ISU FAD to enter Teaching/Librarianship, Scholarship/Research, Service, General Information data. Entering data in all fields: there is currently no requirement to fill in all fields; e.g. many categories include Responsibilities/Brief Description (30 Words or Fewer) AND/OR Brief Description of Committee's Key Accomplishments. This information might be something that Committees may wish to standardize across campus for ease of entry in future. Miscellaneous Information OLDER DATA: if you were here when we last used this application, you should find your data from that time period. You can check that and also fill in back data as needed or requested. Check END DATES as needed (e.g. Committees). DATES: in most cases, entering specific day of the week is not REQUIRED FILLING IN ALL FIELDS: all fields are NOT required. Some decisions about standardizing entries needs to be discussed at Department and College level Faculty Guide: PasteBoard feature allows you to copy text from another document, such as your vita in Microsoft Word, and paste it into the PasteBoard. After you have pasted text into the PasteBoard, you can then select text from it, click-and-hold on the text you selected, and drag the text into a field in the system to have it pasted into the field. To access the PasteBoard, click the text PasteBoard in the bottom right-hand side of the screen. No Spellcheck is built in. Delete something? Check it in order for Delete button to appear. GENERAL INFORMATION PERSONAL AND CONTACT INFORMATION: is basic information ok? Store file is available with Photo PERMANENT DATA: check START DATE, TENURE BEGIN DATE, TENURE REVIEW DATE IF APPLICABLE, RANK ATTAINED DATES

2 YEARLY DATA: check your DEPARTMENT, RANK, TENURE STATUS Academic, Government, Military and Professional Positions Store file not currently available ADMINISTRATIVE ASSIGNMENTS do you currently have an administrative assignment? If not, skip. If yes, open >>ADD NEW ITEM: check POSITION, ROLE drop-down menu options AWARDS AND HONORS CONSULTING EDUCATION check information if there; input as needed. Check DROPDOWN Degree listing. Transcript: if you wish later, return to use STORE FILE to upload a copy EXTERNAL CONNECTIONS AND PARTNERSHIPS check TYPE drop-down menu FACULTY DEVELOPMENT ACTIVITIES ATTENDED -, check ACTIVITY TYPE drop-down menu LICENSURES AND CERTIFICATIONS MEDIA CONTRIBUTIONS - if you have been interviewed on TV, Newspaper, Radio, Magazine, Internet, or Other, you may wish to input info PROFESSIONAL MEMBERSHIPS WORKLOAD INFORMATION put your weights [Biennial Review] TEACHING ACADEMIC ADVISING information should have been uploaded; check for accuracy DIRECTED STUDENT LEARNING (e.g., theses, dissertations): if this applies to you, check INVOLVEMENT TYPE; check. Check STUDENT S HOME DEPARTMENT listing to see if matches your academic area. NON-CREDIT INSTRUCTION TAUGHT check INSTRUCTION TYPE dropdown; check AUDIENCE dropdown

3 SCHEDULED TEACHING information should have been uploaded; check for accuracy; Store file for Syllabus, Student Evaluations, etc. ANNOTATE with additional information, including PEDAGOGICAL INNOVATIONS, NEW TEACHING MATERIALS, ENHANCING STUDENT LEARNING AND/OR STUDENT CONTACT WITH COMMUNITY SCHOLARSHIP/RESEARCH [1] BibTeX : BibTeX Imports enable you to import citations from a wide variety of reference managers or databases for example, EndNote {download available at ISU> Google Scholar, Mendeley, RefWorks, Scopus {not available at ISU}, Web of Science or Zotero. INFORMATION: [2] PubMed: New 2014: Connect directly to PubMed and import your publications to Activity Insight. This expands on the feature delivered late last year that enables you to load information from citation repositories such as Google Scholar, Library of Congress, Scopus and Web of Science. If you have your citations in a reference manager such as EndNote, ProCite, RefWorks or Zotero, you can now load them from those systems directly into Activity Insight as well. To use this new feature, access Activity Insight, navigate to the Intellectual Contributions screen and then select the new Import Items button. From there, the system will walk you through importing your publication citations from PubMed. The process is quite intuitive, and in case any questions arise, details on how to use this feature are available here: ARTISTIC AND PROFESSIONAL PERFORMANCES AND EXHIBITS VERY IMPORTANT - if applicable to you, check TYPE OF WORK drop-down; Performer/Exhibitor/Lecturer: check ROLE drop-down; check Was this by audition, commission, competition or invitation? Dropdown. If you have a Movie or audio file of this item, return later and do a Store file to upload into the FAD; Sycamore Scholars connection BIOGRAPHICAL SKETCH - this is designed to work with grant proposals to NIH and/or NSF CONTRACTS, FELLOWSHIPS, GRANTS AND SPONSORED RESEARCH VERY IMPORTANT due to incompatibility in applications, information cannot be uploaded from ISU Sponsored Programs data; you will have to enter all info. Check TYPE drop-down; check

4 AWARDING ORGANIZATION drop-down; INVESTIGATOR/Role. ADD additional INVESTIGATOR. Store AWARD LETTER. Check CURRENT STATUS INTELLECTUAL CONTRIBUTIONS - VERY IMPORTANT Note IMPORT ITEMS button opens up into on BibTex and Pubmed citation imports. Check CONTRIBUTION TYPE [lengthy. Check CURRENT STATUS listing. If applicable, ADD ANOTHER AUTHOR [ISU or other]. Input INDIVIDUAL parts of your citation as needed. Check AUDIENCE OF CIRCULATION [International > Local]; menu includes Add New Item AND Import Items; plus Store file is available under Full-text of the item; update status of submissions as needed [expected, submitted, accepted, published]; Sycamore Scholars connection Is this publicly available? INTERPRETATION: this could mean available directly from a personal website, from your journal s website [if permanently available, Open Access], or it could mean linking to the citation/article from one of the ISU Library s databases [use the Web Address field above and insert a PERMALINK URL]. If available, use STORE ITEM to upload the full-text into the FAD INTELLECTUAL PROPERTY (e.g., copyrights, patents) if applicable input data PRESENTATIONS - VERY IMPORTANT Check PRESENTATION TYPE drop-down; MEETING TYPE drop-down. If available use STORE ITEM to upload into FAD. Sycamore Scholars connection Research Currently in Progress - check STATUS drop-down; Research Type drop-down DEPARTMENT SERVICE Committee Name DO NOT ABBREVIATE if some committee information is included in your profile, be sure to standardize input you may wish to discuss this within your Department - POSITION/ROLE drop-down COLLEGE [Note EX-OFFICIO option] - DO NOT ABBREVIATE if some committee information is included in your profile, be sure to standardize input you may wish to discuss this within your College - POSITION/ROLE drop-down UNIVERSITY NOTE: some of you will find recent information pre-loaded. If you are on a University Committee for and this is not listed in your FAD, it is because we were unable to get the Committee information (there is no central repository of University Committee memberships on campus). You can help us add this information in future:

5 the Committee membership and name of the Chair to Each Committee may need to decide how Committee should be listed in the FAD. LENGTHY POSITION/ROLE drop-down PROFESSIONAL - DO NOT ABBREVIATE - LENGTHY POSITION/ROLE drop-down PUBLIC/COMMUNITY - DO NOT ABBREVIATE - LENGTHY POSITION/ROLE drop-down Responsibilities/Brief Description (30 Words or Fewer) AND/OR Brief Description of Committee's Key Accomplishments. ITEMS THAT YOU WISH TO INPUT BUT NONE OF THE ABOVE APPLY: keep track; marsha.miller@indstate.edu.

6 April 17, 2014 Version