Prototype Report Version 2.0. Prototype Report. Transportation Grant Fund. Team 14. Operational Concept Engineer

Transcription

1 Prototype Report Transportation Grant Fund Team 14 Full Name Muruganantham Raju Kirill Khistyaev Karim Sacre Reza B Far Stephan Rice Zhanna Seitenova Ayman Khalil Primary Role Project Manager Software Architecture Prototyper IIV&V IIV&V Life Cycle Planner Operational Concept Engineer PRO_DCP_F11a_T14 i Version date: 11/21/11

2 Version History Date Author Version Changes made Rationale 10/07/11 Karim Sacre 1.0 Changes made from initial prototype template 10/14/11 Karim Sacre 1.1 Updated the status of the project 1.2 Updated the Navigation flow diagram Removed the secondary role of each team member from the first page Removed section 1.3 (tools used for prototype) Updated some of the screen shots 10/19/11 Karim Sacre 1.2 Updated the navigation flow diagram Updated some of the screen shots 10/24/11 Karim Sacre 1.3 Updated status of the project (1.2) Added a note for navigation flow New Projects View Screenshot (Figure 2) 11/07/11 Karim Sacre 1.4 Updated the project Status Commented on the TA s review comments (Figure 5) Added a comment on Description (sect 4) 11/21/11 Karim Sacre 2.0 New Sharepoint screen shots added New navigation flow Status of the prototype Initial prototype report Applied the teachers remarks Added new features that the client asked for. Applied teachers remarks Review of the ARB comments Navigation flow note just a clarification Clarified some aspects of the screenshots to answer to the TA s reviews Got input from the client Finalized all the fields needed for filling the forms Some pages were added and some deleted after we have started to explore sharepoint features PRO_DCP_F11a_T14 ii Version date: 11/21/11

3 Table of Contents Prototype Report...i Version History... ii Table of Contents... iii Table of Tables...iv Table of Figures... v 1. Introduction Purpose of the prototype report Status of the prototype Tools used for the prototype Navigation Flow Prototype System Description PRO_DCP_F11a_T14 iii Version date: 11/21/11

4 Table of Tables Table 1: Projects View... 3 Table 2: Create Project... 4 Table 3: Generate reports... 5 Table 4: Site Permissions... 6 Table 5: Add user account... 7 Table 6: Financial information... 7 Table 7: Project details... 8 Table 8: Edit Project... 9 PRO_DCP_F11a_T14 iv Version date: 11/21/11

5 Table of Figures Figure 1: Navigation Flow of LADoT Database System... 2 Figure 2: Projects View... 3 Figure 3: Create Project... 4 Figure 4: Generate reports... 5 Figure 5: Site Permissions... 6 Figure 6: Add Financial Information... 7 Figure 7: Project details... 8 Figure 8: Edit Project... 9 PRO_DCP_F11a_T14 v Version date: 11/21/11

6 1. Introduction 1.1. Purpose of the prototype report The prototype report gives the client a better understanding about how his product is going to turn out. The current version of prototype document provides the following: - Navigation flow diagram that shows the different functionalities of each user in the system. Each user is given different privileges. - Screenshots to allow the client to have a better view of the final product and thus allow him to make changes early in the development. The following prototype mitigates the risk of misunderstanding/misinterpretation of customers expectations for the proposed web based interface system. It also provides a base to start our engagement with wide spectrum of stakeholders in LADOT Status of the prototype This is the version 2.0 of the prototype document. Our last meeting with the client was designated to finalize all questions and final remarks regarding the prototype. We now finalized the fields that the client wants to add in their system and they even pointed out what type of fields they want (drop down list, date, and text boxes ) While we were still exploring Sharepoint, we managed to put together an HTML form for creating a project. We then showed this form to the client and got input from them. They clarified what fields were still missing. We got a lot of feedback from the client concerning the finalized fields that they need in the system. At the meeting we made sure to accentuate on speeding up the process of giving us a sharepoint server to test with. We are actually testing on our server that is set up at USC. This prototype deals mainly with the create project, edit project, view project, generate report, edit report and user permissions. These are our riskiest modules so we started prototyping them. Section 3 has the new screenshots taken from sharepoint. PRO_DCP_F11a_T14 1 Version date: 11/21/11

7 2. Navigation Flow Figure 1: Navigation Flow of LADoT Database System PRO_DCP_F11a_T14 2 Version date: 11/21/11

8 3. Prototype Table 1: Projects View Description Pre-condition Post condition This page lists all the projects in the LADoT system. The user can only edit the projects if he has permission to do so. If he is not signed up to the project then he can only see the details and download attachments. List all and my projects to be able to edit or see more details about each project. User entered Projects View from the Home page or the top link bar or the navigation bar You can create a project, edit a project and view a project once in Projects view Figure 2: Projects View PRO_DCP_F11a_T14 3 Version date: 11/21/11

9 Table 2: Create Project Description Pre-condition Post condition Figure 3 shows how the user would be able to create a project. The user has to enter the project name and project ID. He could also add files to the system. Edit project, view project User entered View Projects from the home page or from the navigation bar on the left of the screen. The project is created and appears in the projects view page. Figure 3: Create Project PRO_DCP_F11a_T14 4 Version date: 11/21/11

10 Table 3: Generate reports Description The user enters all the information needed to generate the report. When the user selects the project he wants to generate a report for, the information already in the system gets populated directly in the appropriate fields (figure 4a -> figure 4b). Generate other types of reports Pre-condition User entered generate reports from the home page or from the navigation bar on the left of the screen and pressed on add new report Post condition A report will be generated with all the details asked for in the form shown in figure 4a-b Auto populate these fields when the project title is selected Figure 4: Generate reports (a) Generate reports (b) PRO_DCP_F11a_T14 5 Version date: 11/21/11

11 Table 4: Site Permissions Description Pre-condition Post condition Figure 5 shows how the system has different permission levels: Contribute, Full Control, Read, Design, Limited access, view only This will allow us to give different permissions to different users depending on their job title and project assignment. Add user permissions, add user, edit user, delete user Admin has to log in to the system and he will get full access to the accounts permissions. Different permissions will have different access to the website. Figure 5: Site Permissions PRO_DCP_F11a_T14 6 Version date: 11/21/11

12 Table 5: Add user account Description Pre-condition Post condition Add user account is one of the features offered by sharepoint. It is found in the administration panel. The administration can create a user directory which allows us to include everyone in our system. Assigning permissions, editing user accounts Log in as administrator and access the administrator panel and add a new user. A new user will be available in the system and will have access to whatever permissions were set to him by the administrator Table 6: Financial information Description Figure 7 shows how the accountant adds financial information into a project. The project name is grayed out because the accountant shouldn t be able to change the name of the project but it is there to know what project he is entering information to. The clients are still not sure whether they want to include the accountants in the system. I am keeping this screenshot for now. Add financial information to the project s file Pre-condition The user has to go to add financial information page from the navigation tab or the top level. Post condition The project will get updated with the new information added by the accountant. Figure 6: Add Financial Information PRO_DCP_F11a_T14 7 Version date: 11/21/11

13 Table 7: Project details Description Pre-condition Post condition Figure 7 shows the project details. It has all the information of the selected project and all the attached documents. Anyone in the system can access this page. The only difference between users is the edit details button it is only available for program and project managers, edit financial information is only available for accountants. Create Project, Edit project Press details button in Projects view page on a specific project It depends on the users input. Either go to the financial edit information if it was an accountant or edit the basic details if user is Program or project manager. The project has 4 different types of documents attached to it. Docx, jpeg, xlsx, pdf. This is to show that the system can handle all file formats. Figure 7: Project details PRO_DCP_F11a_T14 8 Version date: 11/21/11

14 Table 8: Edit Project Description Pre-condition Post condition Edit project is a separate page in sharepoint. It allows us to disable the fields that we don t want the project managers to edit such as the project name and the project ID since they are not supposed to change. View project information, Create project Press edit item on the selected projected that we wish to edit The project information gets updated in the system Figure 8: Edit Project PRO_DCP_F11a_T14 9 Version date: 11/21/11

15 4. System Description: There are four types of user accounts in this system (Figure 1). Each type has its own functionality and its own features: 1. Project/Program Manager account: These users are the most important users in that system. As it shows in figures 3 and 4, PMs are allowed to create and edit projects and reports. 2. Administrator account: The administrator like always has full control of the system. He makes sure all the accounts are running correctly, he adds and deletes accounts and approves user registrations. 3. Accountant account: Accountants cannot change the project details. They can only attach signed reports to the project and add or edit financial information. 4. General account: General accounts are all other users that are logged in the system and want to access projects information but don t have any rights of changing anything. General users can access the projects view page, can download attachments and can generate reports. They don t however have any privileges of editing any information. All the users in the system can do whatever a general user can make. The system Description shows the different Users that will be using the system and what privileges each user has however it does not show the pages of the system. That is why Projects view is not showing in this section. PRO_DCP_F11a_T14 10 Version date: 11/21/11