Jan-Henrik Tiedemann IEC Academy Manager IEC Community Manager. May 2018 Introduction for Experts

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1 Jan-Henrik Tiedemann IEC Academy Manager IEC Community Manager May 2018 Introduction for Experts

3 IBM Collaboration Tools Suite Introduced in 2007 Workspace for TC/SC, WG, MT, PT,CA offered for national use by IEC NCs, upload and distribution of documents, discussion forum; assignment of tasks / issues. Stand-alone platform users

4 business continuity CURRENT CTS CHALLENGE IBM Collaboration Tools Suite (CTS), has entered its end-of-life phase. It will no longer be supported by IBM. We need to change the tool.

5 New agile approach of working Hands-on, informal group of over 60 users Groups are created per project Giving recommendations for IEC IT projects

6 Call for participation in April 2016 All activities communicated in IEC ITnet (itnet.iec.ch) 7 Workshops done CTS Reference Group already using new Collaboration Platform for test and discussion

8 Daily Stand-up Business value & IT constraints Sprint 4 weeks Product Backlog Legacy functionalities Users pain points & wishes (2 nd workshop) Users feedback Sprint Backlog Iteration Sprint Review Demo on the staging environment Release notes Testable product increment Continuous feedback

Frontend: Angular Best fit for robust and ergonomic web

development framework One of the greatest and most active

9 Frontend: Angular Best fit for robust and ergonomic web applications Supported by one of the big four Active since 2009 (trusted by UN, WEF, IRU..) New major version released in 2017 Backend: Drupal 8 Modular CMS development framework One of the greatest and most active open-source community Active since 2001 (trusted by WEF, UNESCO..) New major version 8 released in k new Drupal 8 sites / month

10 business continuity CURRENT CTS CHALLENGE The new IEC Collaboration Tools Suite will be introduced in several phases. The first phase will replace the tool with the existing set of functions. In the following phases, more functions will be added.

11 business continuity CURRENT CTS SOLUTION The objective of this first phase is to ensure business continuity. 1. Migrate all content 2. Provide existing functionalities: file sharing, discussions, notifications. 3. Address key users issues 4. Offer an easy to use user interface.

12 improved user experience CURRENT CTS Wiki-centric CHALLENGE Must create a page to upload documents. Discussions are linked to the page and not the document. Document management is missing impossible to search, organize, archive and manage versioning at a document level

13 improved user experience CURRENT Wiki-centric SOLUTION Structured file management system. Collect metadata for documents. Integrate document related discussions. Document-centric IEC Collaboration Platform

manager, with direct links to document discussions

14 improved user experience CURRENT Wiki-centric SOLUTION Document-centric IEC Collaboration Platform File manager, with direct links to document discussions Preview of PDF + Office docs Multiple downloads with zip creation

15 improved user experience CURRENT SOLUTION Wiki-centric Document-centric IEC Collaboration Platform File upload wizard with: Drag & drop Multiple files Metadata collection

16 improved user experience CURRENT Wiki-centric SOLUTION Document discussions. Collect metadata for documents. Allow document related discussions Document-centric IEC Collaboration Platform Document discussions: Visible from file manager Multiple topic threads, not just comments

17 improved user experience CURRENT SOLUTION Wiki-centric IEC Collaboration Platform Discussion forums: For subject related discussions Attachments linked to files in document manager

Document-centric, simplified end user approach

Multiple files with Metadata collection Feature

docs Multiple downloads with zip creation Document

18 Document-centric, simplified end user approach Intuitive dashboards Drag & Drop file upload Multiple files with Metadata collection Feature rich document management Preview of PDF + Office docs Multiple downloads with zip creation Document centric discussions Multiple topic threads, not just comments

19 IEC Collaboration Platform Migration 1:1

20 Case 1: The flying topic Current : 1 page with 0 attachment Migrated as : the topic of a new discussion

21 Case 2: Just a file Current : 1 page with 1 attachment Migrated as : 1 file with page meta data (Title and Content)

22 Case 3: Grouped files Current : 1 page with >1 attachments Migrated as : 1 folder named with the page Title All files with page meta data (Title and Content) in that folder

Case 4: The discussion Current : Threaded pages with

named with the main page Title All files with their

discussion composed by 1 topic for the main page and a

23 Case 4: The discussion Current : Threaded pages with potentially several attachments Migrated as : 1 folder named with the main page Title All files with their pages meta data (Title and Content) in that folder 1 discussion composed by 1 topic for the main page and a comment per threaded page with direct link(s) to their related file(s)

24 Document-centric, simplified end user approach

25 Next Steps: Migration IEC Technical Committees The migration will be per Technical Committee (including all Sub Committees) National Committees / Organizations using the Collaboration Platform The migration will be per National Committee / Organization with all committees below

26 Next Steps: Migration IEC Technical Committees The Technical Officer is already testing the migrated data and can decide to invite TC Secretary and Chair to help with the test. Once the data has been confirmed as correct, a date of migration is agreed. At the date of migration, the Technical Committee will start working on the new IEC Collaboration platform and the old CTS will be set to read only. National Committees / Organizations using the Collaboration Platform The NC Secretary / responsible in the organization will test the migrated data together with NC staff. Once the data has been confirmed as correct, a date of migration is agreed. At the date of migration, the National Committee/ Organization will start working on the new IEC Collaboration platform and the old CTS will be set to read only.

Jan-Henrik Tiedemann IEC Community Manager IEC Academy Manager. IEC Academy Webinar

Jan-Henrik Tiedemann IEC Community Manager IEC Academy Manager IEC Academy Webinar 2018-01-25 www.iec.ch/academy IEC Collaboration Platform is an important module of the IEC future standards development