Renalog RM User Guide

Transcription

1 INSTRUCTION MANUAL Renalog RM User Guide SOFTWARE Part Number /B

2 Copyrights Copyright 2002 Minntech Corporation. All rights reserved. Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement or nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or any means electronic or mechanical, including photocopying and recording for any purpose other than the purchaser s personal use without the written permission of Minntech Corporation. Minntech Corporation th Avenue North Minneapolis, MN U.S.A. Telephone: (763) Toll Free: (800) Fax: (763) Web: Trademarks Renalin, Renatron, Renalog, and Actril are registered trademarks of Minntech Corporation Formula 409 is a registered trademark of Clorox Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation.

3 Contents 1 Getting Started Introduction Log into Renalog RM Change the System Date and Time Windows and Menus Navigate in Renalog RM Get Help Startup Sequence Shutdown Sequence Reprocess Dialyzers Automatically Reprocess Dialyzers Reprocess Dialyzers with the Semi-Automatic Option Manually Reprocess Dialyzers Clear Active Renatrons Set Up to Preprocess Dialyzers Assign Dry Packs Manually Fail Dialyzers Reassign Dialyzers View Dialyzer Information Reactivate Dialyzers Work with Patient Records Enter a New Patient Edit an Existing Patient Name View a Patient Work with Notes Enter a New Note Edit an Existing Note Delete an Existing Note Work with Reports Generate Reports View Reports Select Search Criteria Select Report Criteria Select Report Details Reuse Reports Logs Dialyzer Reports Patient Reports Audit Reports Graphs Miscellaneous Reports i

4 Renalog RM User Guide 8 Print New Labels Print New Information Labels Print New Barcode Labels Print New Authentication Labels Print New Calibration Cell Labels Print Failed Dialyzer Labels Perform Daily Care Tasks Perform the Service Clean/Rinse Procedure Sanitize Renatrons Automatically Verify Renatron Calibration Manually Verify Renatron Calibration Verify Water Pressure Set Renatrons Out for Service Record Water Cultures Document Renalin Verification Document Renalin Container Adjustments Verify Dialyzers Back Up the Database Using the Administrator Module Set Up Configuration Set Up Dialyzer Manufacturer Information Set Up Doctor Information Set Up Location Information Set Up Calibration Cell Information Edit Patient Information Edit Active Dialyzer Information Edit Inactive Dialyzer Information Manage Security Archive the System Unarchive the System Back Up the Database Back Up the Archive Database Restore the Database Restore the Archive Database View and Print User Logs View and Print Edit Logs Export Files Glossary...Glossary-1 Index...Index-1 ii

5 1 Getting Started Introduction Welcome to the Renalog RM Dialyzer Reprocessing Management software. This software is a Windowsbased dialyzer reprocessing management package that provides capabilities to analyze and manage automatic and manual dialyzer reuse operations. Renalog RM is designed to be used to support your Renatron Dialyzer Reprocessing System, and is linked through one or two interface modules. A scanner is attached to each module so that you can automatically input data from dialyzers, Renatrons, and your authentication badge. Renalog RM features include: Powerful Renalog RM power is associated with its ability to process large amounts of varying patient and dialyzer information. Flexible Renalog RM s ease of use is a result of providing you with an easy-to-read, graphical interface. Context-sensitive help is available at every menu option and window control. Separate Administrator and Technician Modes A separate Administrator mode allows program administrators access to security, management, and configuration features and restricts technicians from changing key program parameters. Extensive Report Features Renalog RM provides over thirty standard reports that can be printed, viewed, and exported to editable file formats. You can also use detailed search criteria to create reports specific to your needs. 1-1

6 Renalog RM User Guide Log into Renalog RM To log into Renalog RM: 1. Open Renalog RM by highlighting the icon on your desktop and double-clicking or pressing Enter. The Login window is displayed. 2. Enter your user ID in the User ID field. 3. Enter your password in the Password field. 4. Select Administrator or Technician from the Mode drop-down list. Administrator When you log in as an Administrator, Renalog RM displays the Administrator windows allowing you to do such things as configure startup and shutdown sequences and enter dialyzer manufacturer, doctor, and location information. Technician When you log in as a Technician, Renalog RM displays the Technician windows allowing you to do such things as reprocess dialyzers and assign dialyzers to patients. 5. Press Spacebar to check the Change Date/Time check box to open the Windows Date/Time Properties window. The first time you log into Renalog RM, the following message is displayed and you will not be able to change the system date and time: 6. Select OK or press Enter to continue. 1-2

7 Getting Started Change the System Date and Time To change the system date and time, follow these steps: 1. On the Login window, press Spacebar in the Change Date/Time check box. The Change Date/Time window is displayed. 2. Enter the new date and time in the New Date/Time field. 3. Contact Minntech technical support. 4. Provide the Technical Representative with the key displayed in the Your Key field and the new date and time that you entered. The Technical Representative generates an activation key while you are on the phone with him or her. 5. Enter the activation key that the Technical Representative has generated in the Activation Key field. 6. Select OK to change the system date and time. 1-3

8 Renalog RM User Guide Windows and Menus Technician Mode Main Menu Navigation Bar Window Area Administrator Mode Window Menu Bar Window Area 1-4

9 Getting Started Navigate in Renalog RM The following lists describe the keys you use to navigate through the Renalog RM application with the keyboard. You can also use a mouse to perform any actions in Renalog RM. On windows and in fields: To Switch between the navigation bar and the window Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Move to the next option or option group Move to the previous option or option group Move between options in a selected drop-down list box or between some options in a group of options Perform the action assigned to the selected button; select or clear the check box Move to an option in a selected drop-down list box Select an option, or select or clear a check box Open a selected drop-down list box Close a selected drop-down list box Perform the action assigned to a default button in a dialog box Cancel a command and close a dialog box Display a help topic associated with the current field or button. Display a help topic associated with the current window. Press F2 to switch between the menu bar and the window area. Ctrl+Tab Ctrl+Shift+Tab Tab Shift+Tab The arrow keys Spacebar The first letter of the option name Alt+letter underlined in the option name Alt+Down Arrow Esc Enter Esc F1 Shift+F1 1-5

10 Renalog RM User Guide Administrator mode: To Make the menu bar active Select the next or previous command on the menu or submenu Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Close the visible menu, or, with a submenu visible, close the submenu only Press F10 or Alt Down Arrow or Up Arrow (with the menu or submenu displayed) Left Arrow or Right Arrow Home or End Alt Esc Note: You can select any menu command on the menu bar with the keyboard. Press Alt to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want. 1-6

11 Getting Started Get Help Open Help in Administrator Mode To open the Renalog RM Help System from the menu bar in Administrator mode, follow these steps: 1. In Administrator mode, select Help (Alt+H) from the menu bar. 2. Select Contents and Index from the Help menu. The Help Topics: Renalog RM Help window is displayed. Find a Topic in Help Use one of the following to find a help topic: Select the Contents tab to browse through topics by category. Select the Index tab to see a list of index entries: either type the word you're looking for or scroll through the list. Select the Find tab to search for words or phrases that may be contained in a Help topic. 1-7

12 Renalog RM User Guide Open Help in Technician Mode 1. Press F1 to display a topic associated with the current field or button. or Press Shift+F1 to display a topic associated with the current window. The help topic for the current window or field is displayed. 2. Use the up and down arrow keys to scroll up and down the help topic. 3. To view more information about a related topic, press the Tab key to highlight the topic you want and press Enter. Copy Information from a Help Topic 1. In the help topic window, select Copy (Ctrl+C) from the Edit menu (Alt+E). 2. In the document where you want the information to appear, click the place where you want to put the information. 3. Select Paste (Ctrl+V) from the Edit menu (Alt+E). 1-8

13 Getting Started Print a Help Topic 1. In the help topic you want to print, select the Print (Alt+P) button. The Windows Print dialog box appears. 2. Press Enter to print the topic. You can print a group of related topics by highlighting a book in the Help Contents and then selecting Print. Use the Find Tab Search for Words in a Help File 1. In Help, press the Tab key until the Contents tab is highlighted with a dotted line, then press the right arrow key twice to highlight the Find tab. Note: If this is the first time you've opened the Find tab, follow the instructions on your screen to compile a word list. The Find tab is displayed with a list of words. 2. In the first text box, type the word(s) you want to find. Matching words appear in the list below the text box. 3. Press the Tab key until the list of matching words is highlighted, then highlight the word(s) you want to look for using the up and down arrow keys, and press Spacebar to select them. 1-9

14 Renalog RM User Guide 4. Press the Tab key to move to the bottom list box, select the title you want to view using the up and down arrow keys and press Enter to display the topic. Note: The text of each topic found contains the word(s) you looked for, even if the word(s) are not in the topic title. If you want to look for more than one word, separate them with spaces in the first text box. When you look for hyphenated words, be sure to type the hyphen. To set specific search criteria, select Options (Alt+O). Search for a Phrase in a Help File 1. In Help, select the Find tab, and then select Options (Alt+O). 2. Select The Words You Typed In Exact Order by using the up and down arrow keys to highlight it, and then click Enter. If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) on the Find tab and then choosing Customize Search Capabilities. Make sure Include Phrase Searching is checked. 3. In the text box type the words you want to look for. Topics that contain the phrase you specify appear in the bottom list box. 4. Select a title and press Enter to display the topic. Note that the text of each topic found contains the word(s) you looked for, even if the word(s) are not in the topic title. Mark a Topic as Relevant to a Search 1. In Help, search for words or phrases in the Help file. 2. In the bottom list box, highlight the topic titles containing the information you are looking for and press Spacebar to check the boxes. If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) and then choosing Customize Search Capabilities. Make sure Support Similarity Searches is checked. Note: The topics you mark as relevant will be used when you select the Find Similar button. Find Similar Topics 1. In Help, search for words or phrases in the Help file. 2. In the bottom list box, highlight the topic titles containing the information you are looking for and press Spacebar to check the boxes. 3. Select Find Similar (Alt+M). If this option is unavailable, recreate the word list by selecting Rebuild (Alt+R) and then choosing Customize Search Capabilities. Make sure Support Similarity Searches is checked. 4. Press the Tab key to move to the bottom list box, select the title you want to view using the up and down arrow keys and press Enter to display the topic. Note: You can search for similar topics only if you have marked topics as relevant. 1-10

15 2 Startup Sequence Your program administrator sets the windows that are displayed during the startup sequence in the configuration settings in the Administrator module. See Set Up Startup/Shutdown Information on page 10-7 in the Using the Administrator Module section of this manual. Note: Throughout this manual, whenever Renatron appears, it refers to all Renatron models. Sections referring to automatic functions only apply to Renatron II or Renatron II 100 series models. Follow these steps to go through the startup sequence. 1. Verify that the Calibration Cell is attached to the Renatron. 2. Turn on the water supply and check static water pressure reading and record it (should be between psi or bars). 3. Verify that there is sufficient Renalin Solution in the container to reprocess the dialyzer that is installed on the Renatron and that the Renalin Solution is not expired. Approximately 2" of Renalin Solution is required. Verify that the uptake hose is connected to the container. 4. Turn the power on to the components in the following order: Printers Monitor Computer Interface modules Renatrons Note: You can use a surge protected, multiple switch power strip with a single switch to power everything on at once. 5. If the Active Renatron warning window is displayed, select Clear Active Renatron to display the Clear Active Renatron window. 2-1

16 Renalog RM User Guide The Clear Active Renatron window is displayed. Caution: If your PC shuts down due to a power failure or similar occurrence, investigate the status of each Renatron to determine if you want to continue or restart the startup sequence. If both the PC and Renatrons shut down, you will need to clear all active Renatrons when you restart the startup sequence. If you clear a Renatron in this instance, none of the automatic data retrieval processes will be enabled. 6. Select the buttons corresponding to the Renatrons you want to reset to Ready for Use by pressing the Tab key to highlight it and Spacebar to select it. 7. Select Next to proceed to the next step in the startup sequence. 2-2

17 Startup Sequence The Renalin Verification warning window is displayed only if Renalin containers need attention. 8. Select Connect to display the Renalin Verification connection window if your program administrator enabled it to record the connection information associated with each new or existing Renalin container attached to a Renatron. The Renalin Verification connection window is displayed with the Renatron status, Renalin container status, and expiration dates for active Renatrons if your program administrator enabled it. 9. Select the button corresponding to the Renatron connected to the Renalin container you want to adjust to display the Renalin Connection window. 2-3

18 Renalog RM User Guide 10. In the Renalin Connection window, enter the container number in the Container field or scan the barcode on the Renalin container label. 11. Enter the date you diluted the Renalin for the selected Renatron in the Dilution Date field. This field is disabled if the selected Renatron is using Renalin If necessary, edit the date you connected the Renalin container to the selected Renatron in the Connect Date field. 13. Select Accept to accept the changes and return to the Renalin Verification window. 14. Repeat steps 9-13 for all Renatrons requiring Renalin attention. 15. Select Next to proceed to the next step in the startup sequence. 2-4

19 Startup Sequence The Service Clean/Rinse Procedure (Rinse Mode) window is displayed if your program administrator enabled it and you performed a service cleaning/rinse procedure during the previous shutdown sequence. For more information on performing the Service Clean/Rinse procedure, refer to the Renatron Instruction Manual. 16. Select the buttons corresponding to the Renatrons you want to rinse the cleaning solution from by pressing the Tab key to highlight it and Spacebar to select it. The status of any Renatron you cleaned with cleaning solution during the last shutdown sequence should display Service Cleaning. 17. Verify that Rinsed is displayed in the Method drop-down list box to indicate that you have rinsed the cleaning solution from the selected Renatron. 18. Select Next to save the settings and update the status of the selected Renatrons to Waiting for Sanitize and proceed to the next step in the startup sequence. The Sanitize Renatron window is displayed if your program administrator enabled it. 2-5

20 Renalog RM User Guide 19. Select the buttons corresponding to the Renatrons you want to sanitize at startup by pressing the Tab key to highlight it and Spacebar to select it. 20. Select the method of sanitizing as follows: 10MIN Dwell (Default) Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a minimum of ten minutes. Caution: You should select 6HR Dwell only if you do not plan to use the selected Renatron the same day. 6HR Dwell Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a minimum of six hours. 21. Select Next to save the settings and update the status of the selected Renatrons and proceed to the next step in the startup sequence. The Startup Calibration window is displayed. 22. Select Automatic or Manual. 2-6

21 Startup Sequence If you selected Automatic, the Automatic Calibration window is displayed. Go to step 23 in this procedure. If you selected Manual, the Manual Calibration window is displayed. Proceed to step 28 for manual calibration instructions. 23. When green light is lit on interface module, scan the barcode label on the calibration cell. 24. Scan your authentication label. 25. Scan the barcode label on the Renatron. 26. Press the START PROCESS button on the Renatrons you are calibrating. The Renatron processes the calibration cell and displays the PROCESS COMPLETE in the PROGRAM STEP display window when it is finished. 27. Press the RESET button on the Renatrons you have calibrated to record the information in the database. 2-7

22 Renalog RM User Guide 28. Select the buttons corresponding to the Renatrons you want to calibrate at startup by pressing the Tab key to highlight it and Spacebar to select it. 29. Enter the volume indicated on the calibration cell used to calibrate the selected Renatron in the Calibration Cell Volume field. 30. Select the buttons corresponding to the Renatrons you verified calibration for. 31. Enter the current volume from the calibration result of the selected Renatron in the Current Volume field. 32. If necessary, edit the date and time that the calibration cell was calibrated in the Date/Time Calibrated field. 33. Select Next to proceed to the next step in the startup sequence. The Water Verifications window is displayed if your program administrator enabled it. 34. Enter the static water pressure from the in-line pressure gauge before you turned on the Renatron in the Static Water Pressure field. It should be no more than 55 psi (3.79 bars). 35. Enter the dynamic water pressure you recorded from the water supply gauge at machine step 04 in the Dynamic Water Pressure field. The dynamic water pressure should be between psi ( bars). 36. If necessary, edit the date and time the water pressure was tested in the Date/Time Tested field. 37. Select Next to proceed to the next step in the startup sequence. 2-8

23 The Water Cultures list window is displayed if your program administrator enabled it. Startup Sequence 38. Enter the site where the specimen was taken in the Location field. For example, Renatron 3, water room, etc. 39. Enter the results of the water culture test in the Results field. 40. Enter the date the test was performed in the Tested Date/Time field. 41. Select the culture that was tested for from the Type drop-down list box. 42. Select Save to save the water culture results to the database. 43. Select New to add a new water culture record. 44. Repeat steps in this procedure until you have entered all the results. 45. Select Next to proceed to the next step in the startup sequence. The Dialyzer Verification window is displayed. 2-9

24 Renalog RM User Guide 46. View the dialyzers listed on the window and attend to them as necessary. The statuses are as follows: Precleaned Dialyzers Dialyzers that have been run in preclean mode but has not been processed. Expired Dialyzers Dialyzers that have reached their preset shelf life. Dialyzers Not Processed Dialyzers that have been assigned a barcode, but have not been processed. 47. Select Next to finish the startup sequence. 2-10

25 3 Shutdo wn Sequence Your program administrator sets the windows that are displayed during the shutdown sequence in the configuration settings in the Administrator module. See Set Up Startup/Shutdown Information on page 10-7 in the Using the Administrator Module section of this manual. Follow these steps to go through the shutdown sequence for the end of the day. 1. If the Active Renatron warning window is displayed, select Clear Active Renatron to display the Clear Active Renatron window. The Clear Active Renatron window is displayed. 2. Select the buttons corresponding to the Renatrons you want to clear by pressing the Tab key to highlight it and Spacebar to select it. 3. Select Next to proceed to the next step in the shutdown sequence. 3-1

26 Renalog RM User Guide The Dialyzer Verification window is displayed. 4. View the dialyzers listed on the window and attend to them as necessary. The statuses are as follows: Precleaned Dialyzers Dialyzers that have been run in preclean mode but has not been processed. Expired Dialyzers Dialyzers that have reached their preset shelf life. Dialyzers Not Processed Dialyzers that have been assigned a barcode, but have not been processed. 5. Select Next to proceed to the next step in the shutdown sequence. The Service Clean/Rinse Procedure (Clean Mode) window is displayed if your program administrator enabled it. For more information on performing the Service Clean/Rinse procedure, refer to the Renatron Instruction Manual. 3-2

27 Shutdown Sequence 6. Select the buttons corresponding to the Renatrons you want to perform the service cleaning procedure on. 7. Verify that Cleaned is displayed in the Method drop-down list box to indicate that you have added the cleaning solution to the selected Renatrons. This sets the status to Service Cleaning when you select Next. 8. If necessary, edit the date and time that you performed the service clean procedure on the selected Renatron, or accept the current date and time. 9. Select Next to save the settings and update the status of the selected Renatrons to Service Cleaning and proceed to the next step in the shutdown sequence. The Sanitize Renatron window is displayed. 10. Select the buttons corresponding to the Renatrons you want to sanitize that do not currently have a status of Service Cleaning. 11. Select the method of sanitizing as follows: 6HR Dwell (Default) Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a time consistent with the disinfection time indicated in the Renalin Cold Sterilant labeling. You should select this only if you do not plan to use the selected Renatron the same day. 10MIN Dwell Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a minimum of ten minutes. 12. Select Next to save the settings and update the status of the selected Renatrons and proceed to the next step in the shutdown sequence. 3-3

28 Renalog RM User Guide Renalog RM displays the Reminder window. 13. Wipe down all exterior surfaces with 1% Renalin Solution or full-strength Actril for surface disinfection. 14. Select Next to proceed to the next step in the shutdown sequence. Renalog RM displays the backup warning window. 15. Select Backup to back up your system. Note: Be sure to use the appropriate backup medium. Minntech recommends a ZIP disk to back up your data. When using a ZIP disk, the disk is ejected from the drive automatically when the backup is complete. 16. Select Done to proceed to the Login window. 17. Select cancel at the Login window to fully exit the program. 3-4

29 4 Reproc ess Dialyzers The Dialyzers menu allows you to perform all the reprocessing functions: automatically or manually reprocess dialyzers, clear active Renatrons, assign dry packs, reassign dialyzers, set up to preprocess dialyzers, manually fail dialyzers, view information about selected dialyzers, and reactivate previously failed dialyzers. Automatically Reprocess Dialyzers To automatically reprocess dialyzers connected to your Renatrons, follow these steps: Note: To use the Semi-Automatic Reprocessing function, there must be at least one available Renatron with a status of Ready for Use. Note: Automatic reprocessing can only be performed on Renatron II and/or Renatron II 100 Series systems. 1. Make sure you have gone through the complete Startup Sequence, if it was enabled by your program administrator. 2. Make sure you have installed a dialyzer on a Renatron. 3. In Technician mode, select Dialyzer to display the Reprocessing Menu. 4. Select Process Dialyzers. 4-1

30 Renalog RM User Guide The Process Dialyzers menu is displayed. 5. Select Automatic Reprocessing. The Automatic Reprocessing window is displayed. 6. When green light is lit on interface module, scan the barcode label on the dialyzer to be reprocessed. 7. Scan your authentication label. 8. Scan the barcode label on the Renatron for the cycle that is to be run as follows: To select a complete reprocessing cycle, scan the Renatron serial number barcode label on the Renatron. After the third label is scanned, the computer automatically sets the appropriate information for this dialyzer. To select the pre-clean option, scan the barcode labeled Pre-clean instead of the Renatron serial number barcode label. 4-2

31 Reprocess Dialyzers Note: The labels may be scanned in any order. Once scanned Renalog RM displays the patient ID, the status of the Renatron, and the dialyzer number for each Renatron. 9. Press the START PROCESS button. 10. If a VOLUME FAIL or PRESSURE FAIL message appears, refer to the Renatron Instruction Manual for additional instructions. Pressing the RESET button will fail the dialyzer and print the appropriate failed dialyzer label. 11. When the process complete message is displayed, press the RESET button. The PROGRAM STEP display will indicate step 98 until the labels are printed. 12. Select Quit or press F10 to stop automatic reprocessing. Select Yes to stop automatic reprocessing when the system prompts you. Reprocess Dialyzers with the Semi-Automatic Option To reprocess dialyzers with the semi-automatic option, follow these steps: Note: To use the Semi-Automatic Reprocessing function, there must be at least one available Renatron with a status of Ready for Use. 1. Make sure you have installed a dialyzer on a Renatron. 2. In Technician mode, select Dialyzer to display the Reprocessing Menu. 3. Select Process Dialyzers. 4-3

32 Renalog RM User Guide The Process Dialyzers menu is displayed. 4. Select Automatic Reprocessing. The Automatic Reprocessing window is displayed. 5. Select Semi-Automatic or press F6. 6. Enter your user ID and password if the system prompts you to do so. Select OK to continue. 4-4

33 Reprocess Dialyzers The Semi-Automatic Reprocessing list window is displayed with a list of dialyzers that are available for reprocessing. 7. Highlight the row with the patient name and dialyzer you want to reprocess and double-click the left mouse button or press Enter. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The Semi-Automatic Reprocessing edit window is displayed with the Reprocess After Use check box selected. 4-5

34 Renalog RM User Guide 8. Press Spacebar to check the Preclean check box to preclean the dialyzer if desired. or Press the Tab key once and press Spacebar to check the Reprocess Without Use check box to reprocess the selected dialyzer without incrementing the use number. or Accept the default selection of the Reprocess After Use check box to reprocess the selected dialyzer after it has been used. 9. Select the port number of the Renatron from the Renatron Number drop-down list box. 10. Select Accept to save the settings you entered and return to the Automatic Reprocessing window. 11. If a VOLUME FAIL or PRESSURE FAIL message appears, refer to the Renatron Instruction Manual for additional instructions. Pressing the RESET button will fail the dialyzer and print the appropriate failed dialyzer label. 12. When the process complete message is displayed, press the RESET button. The PROGRAM STEP display will indicate step 98 until the labels are printed. Manually Reprocess Dialyzers To manually reprocess a dialyzer on a Renatron, follow these steps: 1. Make sure you have installed a dialyzer on a Renatron. 2. In Technician mode, select Dialyzer to display the Reprocessing Menu. 3. Select Process Dialyzers. The Process Dialyzers menu is displayed. 4-6

35 Reprocess Dialyzers 4. Select Manual Reprocessing. 5. Enter your user ID and password when the system prompts you to do so. Select OK to continue. The Manual Reprocessing list window is displayed with a list of dialyzers available for reprocessing. 6. Highlight the row with the patient name and dialyzer you want to reprocess and double-click the left mouse button or press Enter. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. 4-7

36 Renalog RM User Guide The Manual Reprocessing edit window is displayed with the Reprocess After Use check box selected. 7. Press Spacebar to check the Preprocess check box to preprocess the selected dialyzer. or Press the Tab key once and press Spacebar to check the Reprocess Without Use check box to reprocess the selected dialyzer without incrementing the use number. or Accept the default selection of the Reprocess After Use check box to reprocess the selected dialyzer after it has been used. 8. Enter the date and time the selected dialyzer was reprocessed in the Date of Reprocess field. 9. Select the number of the Renatron used to reprocess the selected dialyzer from the Renatron Number drop-down list box. 10. Select the container number of the Renalin container used to reprocess the dialyzer from the Container drop-down list box. 11. In the Current Volume field, enter the current volume of the selected dialyzer as indicated by the Renatron. 12. Select Yes from the Did this Dialyzer Fail? Drop-down list box if the current dialyzer failed. 13. Select Accept to save the settings you entered. If you indicated that the dialyzer failed, the Manual Reprocessing fail code list window is displayed. 4-8

37 Reprocess Dialyzers 14. Highlight the fail code you want to use and double-click or press Enter. Caution: If you select Exit Without a Failure, Renalog RM will return to the Manual Reprocessing edit window. Select No from the Did this Dialyzer Fail? drop-down list box to continue. The Manual Reprocessing dialyzer view window is displayed. If the selected dialyzer failed, it is indicated in red text at the bottom of the screen. 15. Select Accept to accept your entries. Renalog RM prints the number of failed dialyzer labels selected by the program administrator in the General Setup window. 4-9

38 Renalog RM User Guide Clear Active Renatrons You should only clear active Renatrons if there was a disconnection between the PC and Renatron, a machine error, a power failure, or if you scanned labels incorrectly. To clear active Renatrons, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Process Dialyzers. The Process Dialyzers menu is displayed. 3. Select Clear Active Renatrons. 4-10

39 Reprocess Dialyzers The Clear Active Renatrons window is displayed. 4. Select the buttons corresponding to the Renatrons you want to reset to Ready for Use. 5. Select Accept to accept the changes to the Renatrons you checked. The Process Dialyzers Menu window is displayed. Set Up to Preprocess Dialyzers To set up a dialyzer to be preprocessed, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Setup to Preprocess. 4-11

40 Renalog RM User Guide The Setup to Preprocess list window is displayed. 3. Highlight the row of the manufacturer and model you want to preprocess and double-click or press Enter to select it. The Setup to Preprocess edit window is displayed. 4. Enter the lot number of the dialyzer to be preprocessed in the Lot Number field. 5. Select Accept to save the changes. A preprocess barcode label for the selected dialyzer is printed. 4-12

41 Reprocess Dialyzers 6. Affix the label to the dialyzer as displayed below: 7. Process the dialyzer automatically or manually. Assign Dry Packs To enter a dry pack into the system, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Assign Dry Pack. 4-13

42 Renalog RM User Guide The Assign Dry Pack Manufacturers list window is displayed. 3. Highlight the row of the manufacturer and model you want to assign to a patient and double-click or press Enter to select it. The Assign Dry Pack Patients list window is displayed. 4. Highlight the row of the patient you want to assign the dialyzer to and double-click or press Enter to select it. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. 4-14

43 Reprocess Dialyzers The Assign Dry Pack edit window is displayed. 5. Enter the lot number associated with the dialyzer to be assigned to the patient in the Lot Number field. 6. Select Accept to save the changes. A barcode label for the selected dialyzer is printed. 7. Affix the label to the dialyzer as displayed below: 8. Reprocess the dialyzer either automatically or manually. 4-15

44 Renalog RM User Guide Manually Fail Dialyzers To manually fail a dialyzer associated with a patient, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Manual Fail Dialyzers. The Manual Fail Dialyzer Dialyzer List window is displayed. 3. Highlight the row with the patient and dialyzer you want to fail and double-click or press Enter to select it. Caution: Take care when selecting a dialyzer to fail, as a patient may have more than one dialyzer assigned. 4-16

45 Reprocess Dialyzers If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The Manual Fail Dialyzer Fail Code List window is displayed. 4. Highlight the row with the fail code you want to use and double-click or press Enter. Renalog RM prompts you asking if the selected dialyzer was just used. 5. Select Yes if the dialyzer was used or No if it was not. 4-17

46 Renalog RM User Guide Renalog RM then displays a message asking you to confirm that you want to fail the selected dialyzer. 6. Select Yes to fail the dialyzer or No to cancel the manual fail. Renalog RM prints the number of labels selected by your program administrator. Reassign Dialyzers To reassign a dialyzer to a patient, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Reassign Dialyzers. 4-18

47 Reprocess Dialyzers The Reassign Dialyzer Dialzyer List window is displayed with a list of dialyzers with only zero uses. 3. Highlight the row of the dialyzer number that you want to reassign and double-click or press Enter to select it. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The Reassign Dialyzer Patient List window is displayed. 4. Highlight the row of the patient you want to reassign the dialyzer to and double-click or press Enter to select it. 4-19

48 Renalog RM User Guide The Reassign Dialyzer view window is displayed. 5. Select Accept to confirm that the correct dialyzer is being reassigned to the correct patient. The system prints the default number of barcode labels and information labels with the updated information. 6. Affix the new barcode label on top of the old one and cover it with a barcode label protector as displayed below. This makes that the permanent identification label for the selected dialyzer. 4-20

49 Reprocess Dialyzers 7. Affix the new information label on top of the old one as displayed below. View Dialyzer Information To view additional information about active dialyzers and associated patients, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select View Dialyzers. The View Dialyzer list window is displayed. 4-21

50 Renalog RM User Guide 3. Highlight the row with the patient and dialyzer you want to view and double-click or press Enter to select it. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The View Dialyzer view window is displayed. 4. Select Accept to close the window and return to the list to select another dialyzer record to view. 5. Select Cancel to close the window and return to the Reprocessing Menu window. 4-22

51 Reprocess Dialyzers Reactivate Dialyzers To reactivate a dialyzer, follow these steps: 1. In Technician mode, select Dialyzer to display the Reprocessing Menu. 2. Select Reactivate Dialyzers. 3. Enter your user ID and password if the system prompts you to do so. Select OK to continue. The Reactivate Dialyzer edit window is displayed. 4. Enter the number of the dialyzer you want to reactivate in the Enter Dialyzer Number field. 5. Confirm that information on the screen matches the information on the dialyzer label. 6. Select Accept to accept the settings. The Reactivate Dialyzer window is displayed. 4-23

52 Renalog RM User Guide 7. Select Accept to reactivate the dialyzer. 4-24

53 5 Work w ith Patient Records The Patients menu allows you to enter, edit, and view patient records. Enter a New Patient To enter a new patient record, follow these steps: 1. In Technician mode, select Patients on the navigation bar to display the Patients Menu. 2. Select Enter a New Patient. 3. Enter your user ID and password when the system prompts you to do so. Select OK to continue. The Enter a New Patient window is displayed. 5-1

54 Renalog RM User Guide 4. Enter the identifier for the new patient record (up to ten alphanumeric characters) in the Patient ID field. 5. Enter the first name of the patient in the First Name field. 6. Enter the middle initial of the patient in the Middle Initial field (optional). 7. Enter the last name of the patient in the Last Name field. 8. Select the location associated with the patient from the Location drop-down list box. 9. Select the doctor associated with the patient from the Doctor drop-down list box. 10. Select Accept to save the new patient record. Edit an Existing Patient Name To enter a new patient record, follow these steps: 1. In Technician mode, select Patients on the navigation bar to display the Patients Menu. 2. Select Edit an Existing Patient Name. 3. Enter your user ID and password when the system prompts you to do so. Select OK to continue. 5-2

55 Work with Patient Records The Edit an Existing Patient Name list window is displayed with active patient records. 4. Highlight the row containing the patient you want to edit and double-click or press Enter to select it. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The Edit an Existing Patient Name edit window is displayed. 5. If needed, edit the first name of the patient in the First Name field. 6. If needed, edit the middle initial of the patient in the Middle Initial field (optional). 5-3

56 Renalog RM User Guide 7. If needed, edit the last name of the patient in the Last Name field. 8. If needed, edit the location associated with the patient from the Location drop-down list box. 9. If needed, edit the doctor associated with the patient from the Doctor drop-down list box. 10. Select Accept to save the changes to the patient record. View a Patient To view existing patient records, follow these steps: 1. In Technician mode, select Patients on the navigation bar to display the Patients Menu. 2. Select View a Patient. The View a Patient list window is displayed with active patient records. 5-4

57 Work with Patient Records 3. Highlight the row containing the patient you want to edit and double-click or press Enter to select it. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. The View a Patient detail window is displayed. 4. Select Another to view return to the View a Patient list window to select another record to view. 5. Select Stop to close the View a Patient window when you have finished viewing patient records. 5-5

58 Renalog RM User Guide 5-6

59 6 Work w ith Notes The Notes menu allows you to enter, edit, or delete notes. Enter a New Note To add a new note, follow these steps: 1. In Technician mode, select Notes on the navigation bar to display the Notes window. 2. Select New. The Notes edit window is displayed. 3. Enter the subject of the note (up to 25 characters) in the Subject field. 6-1

60 Renalog RM User Guide 4. Enter the text of the note in the Comment Description field. This can be up to 1024 characters. 5. Select Accept to save the new note. Edit an Existing Note To edit an existing note, follow these steps: 1. In Technician mode, select Notes on the navigation bar to display the Notes window. 2. Highlight the note you want to edit and double-click the left mouse button, press Enter, or click Open. The Notes edit window is displayed. 3. Enter the text of the note in the Comment Description field. This can be up to 1024 characters. 4. Select Accept to save the changes to the note. 6-2

61 Work with Notes Delete an Existing Note To delete an existing note, follow these steps: 1. In Technician mode, select Notes on the navigation bar to display the Notes window. 2. Highlight the note you want to delete and select Delete. The Notes edit window is displayed. 3. Select Delete to delete the note. 6-3

62 Renalog RM User Guide 6-4

63 7 Work w ith Reports The Reports menu allows you to generate all the Renalog RM reports. Generate Reports To generate reports, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select the button of the type of report you want to generate (Reuse, Dialyzer, Patient, etc.). The appropriate list window is displayed. 3. Highlight the row of the report you want to generate and double-click or press Enter to select it. 7-1

64 Renalog RM User Guide For most reports, the Select Search Criteria window is displayed. See Select Search Criteria on page 7-4 for more information. View Reports To view all Renalog RM reports, follow these steps: 1. Generate the report. The Report Presentation window is displayed. 2. Select the type of file you want to export the report to from the Export Type drop-down list. 3. Press the Page Down key to move to the next page of the report and the Page Up key to move to the previous page of the report. 4. Select Zoom In to enlarge the image of the report. 7-2

65 Work with Reports or Select Zoom Out to make the image smaller. 5. Select Export to export the report to an editable file. A dialog box specific to the type of file you selected in the Export Type field is displayed. 6. Enter the filename in the File Name field, and any other appropriate information in the fields provided and select OK or Save depending on which type you selected. 7. Select Print to print the report. 8. Select Close to close this window. 7-3

66 Renalog RM User Guide Select Search Criteria Use this window to select or delete existing saved report selection criteria or create new criteria. The Select Search Criteria displays up to twelve previously saved report criteria selections. For example, you can select the Dialyzer Failure Group by Month report and enter Maximum Uses as the only fail code reason you wish to report on. You can name this version as Maximum Use Failures and save it as a search criteria name to run at a later date. Then, anytime you want to rerun this report, just select it from the saved list on the Select Search Criteria window. To create search criteria, follow these steps: 1. In the Select Search Criteria window, type the new search criterion name in the text box. 2. Press Enter to save the new search name or highlight an existing report criterion and select OK. 7-4

67 Work with Reports The Selection Criteria window is displayed. 3. Select the criteria you want to include in the report. See Select Report Criteria below for more information. To select or delete search criteria, follow these steps: 1. Highlight the search criterion in the Saved Search Criteria Records list box. 2. Select OK to select the criterion or Select Delete to delete the criterion. 7-5

68 Renalog RM User Guide Select Report Criteria Use this window to select the criteria you want to include in your report. Not all reports allow you to select search criteria. If a report allows you to select search criteria, a window is displayed with the specific search criteria listed in the window. Note: Items displayed in gray are not available for selection. To customize a report on the Selection Criteria window, follow these steps: 1. Select the check boxes for the following to include the date filters in the reports: Last Reprocess Date Patient Activation Date Patient Deactivation Date 2. Enter the starting date and the ending date for the range you want to report on in each of the From and To fields. 3. Select the Use Number check box to include the filter for the report. 4. Enter the lowest number of uses in the From field and the highest number of uses in the To field. 5. Select the Dialyzer Lot Number check box to include the filter for the report. 6. Enter the lot number you want to report on in the Dialyzer Lot Number field. 7. Select the Renalin Lot Number check box to include the filter for the report. 8. Enter the lot number you want to report on in the Renalin Lot Number field. 9. Select the check boxes for the following to include the filters in the reports: Patient ID Number Dialyzer Number Failure Code Doctor 7-6

69 Work with Reports Location 10. Select the Select button for each checked check box. Follow the directions for selecting report details. Select Report Details To select the criteria you indicated on the Selection Criteria window for the following criteria: Dialyzer Model Patient ID Number Dialyzer Number Failure Code Doctor Location Follow these steps: 1. Select the appropriate Select button on the Selection Criteria window for the report you are generating. The Report Selection Detail Selection Mode window is displayed. 2. Select Equal To or Not Equal To to determine if the report you want to generate includes the criteria in the Selected list or excludes it. 3. Highlight the list items you want to add to the filter and select to add them to the Selected list. 4. To remove items from the Selected list, highlight the items and select. 5. Select OK to save the selections for the selected criteria. 7-7

70 Renalog RM User Guide Reuse Reports Reprocessing Journal Statistics Report The Reprocessing Journal Statistics report displays the number of preprocesses, precleans, reprocesses without use, reprocesses after use, total cycles, and failed dialyzers within the date range you specify. To generate the Reprocessing Journal Statistics report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Reuse. The Reuse Reports list window is displayed. 3. Highlight Reprocessing Journal in the list and double-click or press Enter to select it. 7-8

71 Work with Reports The Reprocessing Journal Statistics window is displayed. 4. Enter the starting date of the range for the reprocessing journal statistics you want to generate in the report in the Begin Date Range field. 5. Enter the ending date of the range for the reprocessing journal statistics you want to generate in the report in the End Date Range field. 6. Select Accept to generate the report. The report is displayed in the Report Presentation window. Active Patient Failed Dialyzer Report This report summarizes the failed dialyzers for active patients by dialyzer number. Only dialyzers that are inactive at the time the report is generated will be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of patient activation dates Range of dialyzer uses Dialyzer Lot Number One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more fail codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-9

72 Renalog RM User Guide Special Attention Dialyzers Report The Special Attention Dialyzers report displays a list of dialyzers that need attention. These dialyzers either have a status of Precleaned, Not Processed, or Expired, depending on the criteria you select on the Special Attention Dialyzers window. If you select All, a separate section is printed for each attention type. To generate the Special Attention Dialyzers report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Reuse. The Reuse Reports list window is displayed. 3. Highlight Special Attention Dialyzers in the list and double-click or press Enter to select it. 7-10

73 Work with Reports The Special Attention Dialyzers window is displayed. 4. Select the type of attention you want to include in the report from the Type of Attention drop-down list box. 5. Select Accept to generate the report. The report is displayed in the Report Presentation window. Preprocessed Dialyzer Average Volume by Model Report This report summarizes the average volume of preprocessed dialyzers by model number. To generate the Preprocessed Dialyzer Average Volume by Model report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 7-11

74 Renalog RM User Guide 2. Select Reuse. The Reuse Reports list window is displayed. 3. Highlight Preprocessed Dialyzer Average Volume in the list and double-click or press Enter to select it. The Preprocessed Dialyzer Average Volume window is displayed. 4. Enter the starting date of the range for the average volume of preprocessed dialyzers you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the average volume of preprocessed dialyzers you want to generate in the report in the End Date Range field. 6. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-12

75 Work with Reports Logs Daily Log This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessed for the current day at your reprocessing center. Weekly Log This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessed for the last seven days at your reprocessing center. Monthly Log This report lists the time, dialyzer number, patient ID, and patient name for all the dialyzers reprocessed for the last 30 days at your reprocessing center. Dialyzer Reports To generate dialyzer reports, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Dialyzers. 7-13

76 Renalog RM User Guide The Dialyzer Reports list window is displayed. 3. Highlight the report you want to generate in the list and double-click or press Enter to select it. 4. Select the appropriate reporting parameters when the Report Selection Criteria window is displayed. The report is displayed in the Report Presentation window. Active Dialyzer Summary Group by Month Report This report summarizes active dialyzer information by month. Only dialyzers that are active at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Daily Log of Dialyzers Processed This report summarizes the dialyzers processed for each day. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates 7-14

77 Work with Reports One or more dialyzer numbers to include or exclude Daily Log of Failed Dialyzers This report summarizes the dialyzers that failed for each day. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Failure Group by Fail Code Detail by Model Report This report summarizes dialyzer failures by failure description for each failed dialyzer model number. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Failure Group by Month Report This report summarizes dialyzer failures by month. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude 7-15

78 Renalog RM User Guide One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Failure Group by Month Detail by Model Report This report summarizes dialyzer failures by calendar month for each failed dialyzer number. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Failure Group by Month Detail by Fail Code Report This report summarizes dialyzer failures by calendar month for each failure code description. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-16

79 Work with Reports Dialyzer Failure Summary by Fail Code Report This report summarizes dialyzer failures for each failure code description. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Failure Summary Group by Month Report This report summarizes dialyzer failures for each month for the selected reporting period. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Dialyzer Model Information Report This report lists the model number, minimum volume, maximum uses, KUF, program and cost for specific manufacturer dialyzer models. You can select the following reporting parameters when the Report Selection Criteria window is displayed. One or more models to include or exclude Failures Grouped by Use Number Detailed by Fail Code This report summarizes dialyzer failures for each fail code based on the number of dialyzer uses. 7-17

80 Renalog RM User Guide You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-18

81 Work with Reports Patient Reports To generate patient reports, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Patients. The Patient Reports list window is displayed. 3. Highlight the report you want to generate in the list and double-click or press Enter to select it. 4. Select the appropriate reporting parameters when the Report Selection Criteria window is displayed. The report is displayed in the Report Presentation window. 7-19

82 Renalog RM User Guide Active Patient Active Dialyzer Summary Report This report summarizes active dialyzer information for reprocessed dialyzers and active patients. Only dialyzers that are active at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of patient activation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Active Patient Detail History of Active Dialyzers Report This report shows the reprocessing history of active dialyzers for active patients. Only dialyzers that are active at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of patient activation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-20

83 Work with Reports Active Patient Detail History of Failed Dialyzers Report This report shows the reprocessing history of failed dialyzers for active patients. Only dialyzers that are inactive at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of patient activation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Active Patient Failed Dialyzer Summary Report This report summarizes the failed dialyzers for active patients. Only dialyzers that are inactive at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of patient activation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-21

84 Renalog RM User Guide Active Patient Failures Group by Dialyzer Model Report This report summarizes the failed dialyzers for active patients grouped by dialyzer model number. Only dialyzers that are inactive at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of patient activation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Active Patient Summary Report This report lists active patient information. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of patient activation dates One or more patient IDs to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Inactive Patient Summary Report This report lists inactive patient information. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of patient deactivation dates Range of patient activation dates One or more patient IDs to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-22

85 Work with Reports Inactive Patient Failed Dialyzer Summary Report This report summarizes the failed dialyzers for inactive patients. Only dialyzers that are inactive at the time the report is generated can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of patient activation dates Range of patient deactivation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude Inactive Patient Detailed History of Failed Dialyzers Report This report shows the reprocessing history of failed dialyzers for inactive patients. Only dialyzers that are inactive at the time the report is run can be included in the report. You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of patient activation dates Range of patient deactivation dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-23

86 Renalog RM User Guide Audit Reports Service Clean Log Report This report details the service cleaning activities that occurred during the selected date range. To generate the Service Clean Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Service Clean Log in the list and double-click or press Enter to select it. 7-24

87 Work with Reports The Service Clean Log window is displayed. 4. Enter the starting date of the range for the service cleaning statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the service cleaning statistics you want to generate in the report in the End Date Range field. 6. Select the Renatrons you want to include in the report in the Select Renatrons list box. 7. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-25

88 Renalog RM User Guide Sanitize Log Report This report details the sanitizing activities that occurred during the selected date range. To generate the Sanitize Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Sanitize Log in the list and double-click or press Enter to select it. 7-26

89 Work with Reports The Sanitize Log window is displayed. 4. Enter the starting date of the range for the sanitizing statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the sanitizing statistics you want to generate in the report in the End Date Range field. 6. Select the Renatrons you want to include in the report in the Select Renatrons list box. 7. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-27

90 Renalog RM User Guide Calibration Log Report This report details the calibration verification activities that occurred during the selected date range. To generate the Calibration Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Calibration Verification Log in the list and double-click or press Enter to select it. 7-28

91 Work with Reports The Calibration Verification Log window is displayed. 4. Enter the starting date of the range for the calibration statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the calibration statistics you want to generate in the report in the End Date Range field. 6. Select the Renatrons you want to include in the report in the Select Renatrons list box. 7. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-29

92 Renalog RM User Guide Water Culture Log Report This report details the water culture activities that occurred during the selected date range. To generate the Water Culture Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Water Culture Log in the list and double-click or press Enter to select it. 7-30

93 Work with Reports The Water Culture Log window is displayed. 4. Enter the starting date of the range for the water culture statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the water culture statistics you want to generate in the report in the End Date Range field. 6. Enter the site where the specimen was taken in the Location field. 7. Select the test that you want to include in the report from the Type drop-down list box. 8. Select the user ID of the technician who performed the water cultures from the User drop-down list box. 9. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-31

94 Renalog RM User Guide Renalin Log Report This report details the Renalin activities that occurred during the selected date range. To generate the Renalin Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Renalin Log in the list and double-click or press Enter to select it. 7-32

95 Work with Reports The Renalin Log window is displayed. 4. Enter the starting date of the range for the Renalin statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the Renalin statistics you want to generate in the report in the End Date Range field. 6. Enter the Renalin lot number that you want to include in the report in the Lot Number field. 7. Select the user ID you want to include in the report from the User drop-down list box. 8. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-33

96 Renalog RM User Guide Renalin Adjustments Report This report details the Renalin adjustment activities that occurred during the selected date range for the selected containers. To generate the Renalin Adjustments report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Renalin Adjustments in the list and double-click or press Enter to select it. 7-34

97 Work with Reports The Renalin Adjustments window is displayed. 4. Enter the starting date of the range for the Renalin statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the Renalin statistics you want to generate in the report in the End Date Range field. 6. Select the number of the Renalin container adjusted you want to include in the report from the Container list box. 7. Select Accept to generate the report. The report is displayed in the Report Presentation window. 7-35

98 Renalog RM User Guide Water Pressure Log This report details the water pressure activities that occurred during the selected date range. To generate the Water Pressure Log report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Water Pressure Log in the list and double-click or press Enter to select it. 7-36

99 Work with Reports The Water Pressure Log window is displayed. 4. Enter the starting date of the range for the water pressure statistics you want to generate in the report in the Start Date Range field. 5. Enter the ending date of the range for the water pressure statistics you want to generate in the report in the End Date Range field. 6. Select Accept to generate the report. The report is displayed in the Report Presentation window. Renalin Audit This report summarizes the Renalin Usage transactions for the specified Renalin Lot Number. You can select the following reporting parameter when the Report Selection Criteria window is displayed. Renalin Lot Number 7-37

100 Renalog RM User Guide Technician Audit This report details the technician activities that occurred during the selected date range for the specific report criteria. To generate the Technician Audit report, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Audit. The Audit Reports list window is displayed. 3. Highlight Technician Audit in the list and double-click or press Enter to select it. 7-38

101 Work with Reports The Technician Audit window is displayed. 4. Select the Transaction Dates check box to include a date range for technician activity in the report 5. Enter the starting date and the ending date for the range you want to report on in each of the From and To fields. 6. Select the Renalin Lot Number check box to include the Renalin lot number in the report. 7. Enter the lot number of Renalin that was used in the Renalin Lot Number field. 8. Select the Technicians check box to include or exclude specific technicians on the report. See Select Report Details on page 7-7 for specific instructions. 9. Select the Process/Transaction Types check box to include or exclude specific process and transaction types on the report. See Select Report Details on page 7-7 for specific instructions. 10. Select the Renatrons check box to include or exclude specific Renatrons on the report. See Select Report Details on page 7-7 for specific instructions. 11. Select the Dialyzer Number check box to include or exclude specific dialyzers on the report. See Select Report Details on page 7-7 for specific instructions. 12. Select the Location check box to include or exclude specific reprocessing locations on the report. See Select Report Details on page 7-7 for specific instructions. 13. Select the Select button for each checked check box. Follow the directions for selecting report details. 14. Select Save to save the selection criteria only. or Select Accept to save the selection criteria and generate the report. The report is displayed in the Report Presentation window. 7-39

102 Renalog RM User Guide Graphs To generate graphical reports, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Graphs. The Graphs list window is displayed. 3. Highlight the report you want to generate in the list and double-click or press Enter to select it. 4. Select the appropriate reporting parameters when the Report Selection Criteria window is displayed. The report is displayed in the Report Presentation window. 7-40

103 Work with Reports Number of Failures per Fail Code Graph This graph shows the dialyzer failures by failure code. Number of Failures per Fail Code Dialyzers Volume Pressure Max Uses Patients Archived Fail Code You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-41

104 Renalog RM User Guide Dialyzers Reprocessed per Month Graph This graph shows the number of dialyzer reprocesses completed each month for the specified reporting period. Dialyzers Reprocessed per Month Reprocesses Month You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-42

105 Work with Reports Dialyzers Reprocessed vs. Used Graph This graph shows the average number of dialyzer uses and reprocesses for each dialyzer model included in the report. Only dialyzers that are active at the time the report is generated are included in the graph. Dialyzers Reprocessed vs Used 25 Average Number Used Reprocessed Primus Primus Primus CA-175 CA-150 CA-100 Model You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-43

106 Renalog RM User Guide Percentage of Failures per Number of Uses Graph This graph shows the dialyzer failure percentages by the number of dialyzer uses. Percentage of Failures per Number of Uses Percentage of Failures Number of Uses You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-44

107 Model Performance - Percentage Failure per Number of Uses Graph Work with Reports This graph shows the dialyzer failure percentages by the number of dialyzer uses for each dialyzer model included in the report. Model Performance - % Failure per Number of Uses Percent Failure Uses CA-175 Model Primus-1000 Primus-1350 Primus You can select the following reporting parameters when the Report Selection Criteria window is displayed. Range of last reprocessing dates or failure dates Range of dialyzer uses One or more models to include or exclude One or more patient IDs to include or exclude One or more dialyzer numbers to include or exclude One or more failure codes to include or exclude One or more doctor IDs to include or exclude One or more location IDs to include or exclude 7-45

108 Renalog RM User Guide Miscellaneous Reports To generate miscellaneous reports, follow these steps: 1. In Technician mode, select Reports on the navigation bar to display the Reports menu. 2. Select Miscellaneous. The Miscellaneous Reports list window is displayed. 3. Highlight the report you want to generate in the list and double-click or press Enter to select it. The report is displayed in the Report Presentation window. 7-46

109 Work with Reports Failure Description List Report This report lists the failure code descriptions. Application Settings Report This report lists general, startup, and shutdown settings for your Renalog RM system. Dialyzer Model Information Report This report lists the model number, minimum volume, maximum uses, KUF, program and cost for specific manufacturer dialyzer models. You can select the following reporting parameter when the Report Selection Criteria window is displayed. One or more models to include or exclude 7-47

110 Renalog RM User Guide 7-48

111 8 Print Ne w Labels The Print New Label menu allows you to print information, barcode, authentication, calibration cell, and failed dialyzer labels. Print New Information Labels To print a new information label for a specific dialyzer and patient, follow these steps: 1. In Technician mode, select Print New Label on the navigation bar to display the Print New Label menu. 2. Select Information Label. 8-1

112 Renalog RM User Guide The Print New Information Label list window is displayed with active patient records. 3. Select the row with the patient name and dialyzer you want to print an information label for and double-click the left mouse button or press Enter. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to print. Print New Barcode Labels To print a new barcode label for a specific dialyzer and patient, follow these steps: 1. In Technician mode, select Print New Label on the navigation bar to display the Print New Label menu. 8-2

113 Print New Labels 2. Select Barcode Label. The Print New Barcode Label list window is displayed with active patient records. 3. Select the row with the patient name and dialyzer you want to print a barcode label for and doubleclick the left mouse button or press Enter. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to print 8-3

114 Renalog RM User Guide Print New Authentication Labels To reprint your own authentication label, follow these steps: 1. In Technician mode, select Print New Label on the navigation bar to display the Print New Label menu. 2. Select Authentication Label. The Print New Authentication Label window is displayed. 3. Enter your user ID in the User ID field. 4. Enter your password in the Password field. 5. Select Print to print the new authentication label. 8-4

115 Print New Labels Print New Calibration Cell Labels To print a barcode label for a specific calibration cell, follow these steps: 1. In Technician mode, select Print New Label on the navigation bar to display the Print New Label menu. 2. Select Calibration Cell Label. The Print New Calibration Cell window is displayed. 3. Select the number of the calibration cell you want to print a calibration cell label for from the Calibration Cell Number drop-down list box. 4. Select Print to print the new calibration cell label. 8-5

116 Renalog RM User Guide Print Failed Dialyzer Labels Use this screen to select the information you want to print on the failed dialyzer label. 1. In Technician mode, select Print New Label on the navigation bar to display the Print New Label menu. 2. Select Failed Dialyzers. The Print Failed Dialyzer Label list window is displayed with a list of failed dialyzers. 3. Enter the search criteria as follows: To search for a patient name associated with the failed dialyzer, enter the name in the in the Last Name field. 8-6 To search for dialyzers that failed within a specific date range, enter the starting date of the range in the Fail Date Range field, and enter the ending date of the range in the Through field.

117 4. Select Retrieve to display a list of failed dialyzers reflecting the search criteria. Note: If you want to list all the failed dialyzers, leave the search criteria fields blank and select Retrieve. Print New Labels 5. Select the row with the patient name and dialyzer you want to print a failed dialyzer label for and double-click the left mouse button or press Enter. 8-7

118 Renalog RM User Guide 8-8

119 9 Perform Daily Care Tasks The Daily Care menu allows you to perform all the daily care functions in Renalog RM service cleaning procedure, sanitize Renatrons, verify calibration, verify water pressure, set Renatrons out for service, record water culture test results, verify Renalin, verify dialyzers, and back up the database. Perform the Service Clean/Rinse Procedure The Service Clean/Rinse function of Renalog RM allows you to document the Service Clean/Rinse procedure as defined in the Renatron Instruction Manual. To document the Service Clean/Rinse procedure in Renalog RM, follow these steps: 1. During the Service Clean/Rinse dwell time, in Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Service Clean/Rinse Procedure. 9-1

120 Renalog RM User Guide The Service Clean/Rinse Procedure window is displayed. 3. Select the buttons corresponding to the Renatrons you want to perform the service cleaning procedure on. 4. Select Cleaned from the Method drop-down list box to indicate that you have added the cleaning solution to the selected Renatron. This sets the status to Service Cleaning when you select Accept. 5. Select Accept to save the settings and update the status of the selected Renatrons to Service Cleaning. 6. Upon completion of the Service Clean/Rinse procedure, in Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 7. Select Service Clean/Rinse Procedure. 9-2

121 Perform Daily Care Tasks The Service Clean/Rinse Procedure window is displayed. 8. Select the buttons corresponding to the Renatrons you want to perform the service cleaning procedure on. 9. Select Rinsed from the Method drop-down list box to indicate that you have rinsed the cleaning solution from the selected Renatron. This sets the status to Waiting for Sanitize when you select Accept. 10. Select Accept to save the settings and update the status of the selected Renatrons to Waiting for Sanitize. 9-3

122 Renalog RM User Guide Sanitize Renatrons The Renatron must be sanitized in accordance with the Renatron Instruction Manual. Use the following steps to document the sanitization of Renatrons: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Sanitize Renatron. The Sanitize Renatron window is displayed. 3. Select the buttons corresponding to the Renatrons you want to sanitize. 9-4

123 Perform Daily Care Tasks 4. Select the method of sanitizing as follows: 6HR Dwell Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a minimum of six hours. 10MIN Dwell Select this to expose the machine s fluid pathways to Proportioned Renalin Solution for a minimum of ten minutes.. 5. Select Accept to save the settings and update the status of the selected Renatrons to Sanitize. Automatically Verify Renatron Calibration To automatically verify the Renatron calibration, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Calibration. 9-5

124 Renalog RM User Guide The Startup Calibration window is displayed. 3. Select Automatic. The Automatic Calibration window is displayed. 4. When green light is lit on interface module, scan the barcode label on the calibration cell. 5. Scan your authentication label. 6. Scan the barcode label on the Renatron. Note: The labels may be scanned in any order. 7. Press the START PROCESS button on the Renatrons you are calibrating. The Renatron processes the calibration cell and illuminates the PROCESS COMPLETE message when it is finished. 8. Press the RESET button on the Renatrons to record the information in the database. 9-6

125 Perform Daily Care Tasks 9. Select Close to close the Automatic Calibration window when you have finished viewing the calibration. Note: If the calibration fails, refer to your Renatron Instruction Manual for details on calibrating the machine. Manually Verify Renatron Calibration To manually verify the calibration of Renatrons, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Calibration. The Startup Calibration window is displayed. 3. Select Manual. 9-7

126 Renalog RM User Guide The Manual Calibration window is displayed. 4. Select the buttons corresponding to the Renatrons you verified calibration for. 5. Enter the calibration cell volume for calibration cell used to calibrate the selected Renatron in the Cal Cell Volume field. 6. Enter the current volume from the calibration result of the selected Renatron in the Current Volume field. 7. Enter the date and time that the calibration cell was calibrated in the Date/Time Calibrated field. 8. Select Accept to save the settings and update the status of the selected Renatrons. Note: If the calibration fails, refer to your Renatron Instruction Manual for details on calibrating the machine. 9-8

127 Perform Daily Care Tasks Verify Water Pressure To verify the water pressures, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Water Verifications. The Water Verifications window is displayed. 3. Enter the static water pressure you recorded from the in-line pressure gauge before you turned on the Renatron in the Static Water Pressure field. It should be psi ( bars). 4. Enter the dynamic water pressure you recorded from the in-line pressure gauge at machine step 04 in the Dynamic Water Pressure field. It should be psi ( bars). 5. Enter the date and time you tested the water pressure in the Date/Time Tested field. 6. Select Accept to save the settings for the water verifications. 9-9

128 Renalog RM User Guide Set Renatrons Out for Service To indicate that specific Renatrons are out for service, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care window. 2. Select Renatron Out for Service. The Renatron Out for Service window is displayed. 3. Select the buttons corresponding to the Renatrons you want to indicate is out for service. 4. Select Accept to save the settings and update the status of the selected Renatrons to Out for Service. To return a Renatron to active status, refer to Renatron Numbers on page

129 Perform Daily Care Tasks Record Water Cultures To edit an existing water culture record or to create a new one, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Water Cultures. The Water Cultures list window is displayed. 3. Select New to add a new water culture record. or Highlight the water culture record you want to edit and double-click the left mouse button, press Enter, or click Open. 9-11

130 Renalog RM User Guide The Water Cultures edit window is displayed. 4. Enter the site where the specimen was taken in the Location field, For example, Renatron 3, water room, etc. 5. Enter the results of the water test in the Results field. 6. Enter the date the test was performed in the Tested Date field. 7. Select the type of test that was done from the Type drop-down list box. 8. Select Done to save the settings for the water cultures. Document Renalin Verification Use the following steps to document and track Renalin information: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 9-12

131 Perform Daily Care Tasks 2. Select Renalin Verification. The Renalin Verification window is displayed with the Renatron status, Renalin container status, and expiration dates for active Renatrons. 3. Select the button corresponding to the Renatron connected to the Renalin container you want to adjust to display the Renalin Connection window. 4. In the Renalin Connection window, enter the container number in the Container field or scan the barcode on the Renalin container label. 5. Enter the date you diluted the Renalin for the selected Renatron in the Dilution Date field. This field is disabled if the selected Renatron is using Renalin If necessary, edit the date you connected the Renalin container to the selected Renatron in the Connect Date field. 7. Select Accept to accept the changes and return to the Renalin Verification window. 8. Repeat steps 3-7 for all Renatrons requiring Renalin attention. 9-13

132 Renalog RM User Guide Document Renalin Container Adjustments To document your Renalin container adjustments, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Renalin Adjustments. The Renalin Adjustment window is displayed. 3. Select the Renatron number attached to the container you wish to adjust from the Renatron dropdown list box. Once a Renatron has been selected, the Container field is automatically filled in. 4. Enter the amount of the decrease in Renalin in milliliters in the Adjustment (Milliliters) field. 5. Enter the description of the adjustment of up to 25 characters in the Adjustment Reason field. 6. Select Save to save the adjustment. 9-14

133 Perform Daily Care Tasks Verify Dialyzers To verify that no dialyzers need further attention, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Dialyzer Verification. The Dialyzer Verification Screen window is displayed. 3. View the dialyzers listed on the window and attend to them as necessary. 4. Select Close to close the Dialyzer Verification Screen window and return to the Daily Care menu. 9-15

134 Renalog RM User Guide Back Up the Database To back up the database, follow these steps: 1. In Technician mode, select Daily Care on the navigation bar to display the Daily Care menu. 2. Select Backup Database. The Backup Database window is displayed. 3. Select Backup to back up the database file to the selected drive displayed in the backup path. Note: Be sure to use the appropriate backup medium. Minntech recommends a ZIP disk to back up your data. When using a ZIP disk, the disk is ejected from the drive automatically when the backup is complete. 9-16

135 10 Using th e Administrator Module The Administrator module provides tools and utilities to configure and manage program performance. Set Up Configuration The Setup menu allows you to set up general program information, export and backup information, fail codes, Renatron numbers, and configure the Startup and Shutdown sequences. General Setup To set up the general configuration for Renalog RM, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Configuration Information from the Setup menu. 3. Select General Setup from the Configuration Information submenu. The General Setup window is displayed. Note: The center name can only be entered when you install Renalog RM. 4. Enter the failure percent for the dialyzers in your center in the Failure Percent field. The acceptable range is 80%-95%. 10-1

136 Renalog RM User Guide 5. Enter the number of labels you want to print for each reprocessing job in the Number of Labels (processed) field. 6. Enter the number of labels you want to print for each failed dialyzer in the Number of Labels (failed) field. 7. Select the program you want on the Renatron for low-flux from the Low Flux Program drop-down list box as follows: CH Select this for mid-range/high-efficiency, and Hemophan type dialyzers with a KUF of Select this for low flux dialyzers with a KUF of less than 8 8. Enter the number of days until your dialyzers expire in the Days Until Dialyzers Expire field. 9. Enter the default volume for calibration cells in the Default Cal Cell Volume field. 10. Select the type of pressure measurement you use (PSI or BARS) from the Pressure Measurement drop-down list box. 11. Select the Lock Out Other Apps check box to display only the Technician Module screens when a user logs into Technician mode. All other non-renalog RM programs will be unavailable while you are running Renalog RM in Technician mode. 12. Select the communications port on your computer that interface module 1 is connected to from the first Interface Module 1 Com Port drop-down list box. Note: If no com port is selected, Renalog RM will display an error message. 13. Select the communications port on your computer that interface module 2 is connected to from the second Interface Module 2 Com Port drop-down list box. 14. Select Label Setup to open the Label Setup window to configure label and report printer settings. See Label Setup below for details. 15. Select Save to save the general settings. 10-2

137 Using the Administrator Module Label Setup To set up the label settings for your label printer and to set a default report printer, follow these steps: 1. On the General Setup window, select Label Setup. The Label Setup window is displayed. 2. Select Zebra TLP 2844 from the Label Printer Name drop-down list box. 3. Select Other Printer from the Label Printer Type drop-down list box. 4. Select Portrait from the Orientation drop-down list box. 5. Select the Send Label Dimensions to the Printer check box to send the label dimensions you set to the printer. 6. Enter the space in twips (1/1440 th of an inch) in each of the margin fields according to the table below: Top Label Margin 150 Bottom Label Margin 25 Left Label Margin 175 Right Label Margin 25 Note: These settings only apply to the Zebra TLP 2844 model label printer. 7. On the Label Setup window, select Default Printer to set up you printer for printing reports. 10-3

138 Renalog RM User Guide The Windows Print Setup window is displayed. 8. Select the printer you want to print reports to and select OK. 9. Select OK on the Label Setup window to save the label settings and return to the General Setup window. 10. Select OK on the General Setup window to save all your application settings. Export/Backup Setup To set up the export and backup pathnames, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Configuration Information from the Setup menu. 3. Select Export/Backup from the Configuration Information submenu. The Export/Backup Setup window is displayed. 4. Enter the path for the export file or select to browse for the path on your computer. 5. Enter the path for the export file or select to browse for the path on your computer. 6. Select Save to save the settings. 10-4

139 Using the Administrator Module Fail Codes To add new or change the status of existing fail codes, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Configuration Information from the Setup menu. 3. Select Fail Codes from the Configuration Information submenu. The Fail Code Information window is displayed. Note: Select the Show All check box to display both active and inactive fail code records. 4. Select New to add a new fail code. or Highlight the fail code you want to edit from the Fail Code list. 5. Enter the description for the selected fail code in the Description field. 6. Select the Active check box to make the fail code active. 7. Select Save to save the record. 8. Select Close when you have finished adding fail codes. 10-5

140 Renalog RM User Guide Renatron Numbers If you are replacing an existing Renatron with a new Renatron, you must first place the existing Renatron out for service in the Renatron Out for Service window in the Daily Care area of the Technician module. This will place the Renalin container on hold. Once the Renalin container has been placed on hold, you can enter the new Renatron serial number and scan the Renalin container. To assign Renatrons to the corresponding ports on the interface module, follow these steps. 1. In Administrator mode, select Setup from the menu bar. 2. Select Configuration Information from the Setup menu. 3. Select Renatron Numbers from the Configuration Information submenu. The Renatron Numbers window is displayed. 4. Enter the serial number of each Renatron in its corresponding port field. 5. To set a Renatron back in service deselect the Out for Maintenance check box. 6. Select the 100 Series check box to indicate that the current Renatron is a Renatron 100 that uses Renalin To unlock the selected Renatron when it has used more than 125% of the usable Renalin in the attached container, clear the checkmark from the Locked checkbox. 8. Select Save to save the settings. 10-6

141 Using the Administrator Module Startup/Shutdown Setup To enable the windows you want to include in the startup and shutdown sequences, follow these steps. 1. In Administrator mode, select Setup from the menu bar. 2. Select Configuration Information from the Setup menu. 3. Select Startup/Shutdown Setup from the Configuration Information submenu. The Startup/Shutdown Setup window is displayed. 4. Press Spacebar to check the Service Rinse Procedure check box to display the Service Clean/ Rinse Procedure window at startup. 5. Press Spacebar to check the Sanitize Renatron check box to display the Sanitize Renatron window at startup. 6. Press Spacebar to check the Startup Calibration check box to display the Calibration window at startup. 7. Press Spacebar to check the Water Verifications check box to display the Water Verifications window at startup. 8. Press Spacebar to check the Water Cultures check box to display the Water Cultures window at startup. 9. Enter the number of weeks you want to elapse between water culture tests in the Week(s) on field. 10-7

142 Renalog RM User Guide 10. Select the day of the week you want to perform the water culture test from the Weeks on Day selection drop-down list box. 11. Press Spacebar to check the Renalin Verification check box to display the Renalin Verification window at startup to check for expired Renalin in your dialyzers. 12. Press Spacebar to check the Sanitize Renatron check box to display the Sanitize Renatron window at shutdown. 13. Press Spacebar to check the Service Clean/Rinse Procedure every check box to display the Service Clean/Rinse Procedure window at shutdown. 14. Enter the number of weeks you want to elapse between service cleaning procedures for each Renatron in the week(s) on field. Note: If you select to perform the service cleaning procedure for more than every week, you can only select one day a week. 15. Press Spacebar to check the days of the week you want to perform the service cleaning procedure for each Renatron. 16. Select Save to save the settings. 10-8

143 Using the Administrator Module Set Up Dialyzer Manufacturer Information To create new and edit existing manufacturer records, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Dialyzer Manufacturer Information from the Setup menu. The Dialyzer Manufacturer Information window is displayed. Note: Select the Show All check box to display both active and inactive dialyzer manufacturer records. 3. Select New to add a new dialyzer manufacturer. or Highlight the manufacturer you want to edit from the Dialyzer Manufacturer Information list. 4. Enter the manufacturer s name for the selected record in the Manufacturer field. 5. Enter the nominal volume for the selected manufacturer s dialyzer in the Nominal Volume field. Nominal volume indicates the blood priming volume of the dialyzer s blood compartment at zero uses and zero reprocesses. This value can be obtained by using the average volume of preprocessed dialyzers as indicated on the Preprocessed Dialyzer Average Volume by Model Number Report. 6. Enter the absolute minimum volume the selected dialyzer can reach before it fails in the Minimum Volume field. Leave this field blank if you do not want to use an absolute minimum volume. 10-9

144 Renalog RM User Guide The absolute minimum volume is a fixed number that you set so that a dialyzer will fail at a certain value, which may be higher than the calculated minimum volume. This is used as a safeguard against allowing dialyzers to be used with minimum volumes below what a physician may prescribe. 7. Enter the ultrafiltration rate for the selected dialyzer in the KUF field. 8. Enter the model number for the selected dialyzer manufacturer record in the Model field. 9. Enter the maximum number of times the selected dialyzer can be used before it expires in the Max Uses field. The maximum number of uses associated with a specific patient can override this value. Renalog RM uses the lesser of the two numbers to determine the maximum number of uses the dialyzer can have. 10. Enter the cost of the selected dialyzer in decimal format in the Cost field (optional). 11. Select the Active check box to set the status of the selected dialyzer manufacturer record as Active. 12. Select Save to save the settings. Renalog RM displays the following message 13. Select OK to save the dialyzer information. 14. Select Close when you have finished adding and editing dialyzer manufacturer records

145 Using the Administrator Module Set Up Doctor Information To create new and edit existing doctor records, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Doctor Information from the Setup menu. The Doctor Information window is displayed. Note: Select the Show All check box to display both active and inactive doctor records. 3. Select New to add a new doctor. or Highlight the doctor record you want to edit from the Doctor Information list. 4. Enter the first name for the selected doctor in the First Name field. 5. Enter the last name for the selected doctor in the Last Name field. 6. Select the Active check box to set the status of the selected doctor record as Active. 7. Select Save to save the settings. 8. Select Close when you have finished adding and editing doctor records

146 Renalog RM User Guide Set Up Location Information To create new and edit existing location records, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Location Information from the Setup menu. The Location Information window is displayed. Note: Select the Show All check box to display both active and inactive location records. 3. Select New to add a new location. or Highlight the location record you want to edit from the Location Information list. 4. Enter the name for the selected location in the Location Name field. 5. Select the Active check box to set the status of the selected location record as Active. 6. Select Save to save the settings. 7. Select Close when you have finished adding and editing location records

147 Using the Administrator Module Set Up Calibration Cell Information To create new and edit existing calibration cell records, follow these steps: 1. In Administrator mode, select Setup from the menu bar. 2. Select Calibration Cell Information from the Setup menu. The Calibration Cell Information window is displayed. 3. Select New to add a new calibration cell. or Highlight the calibration cell record you want to edit from the Calibration Cell Information list. 4. Enter the volume for the selected calibration cell in the Volume field. 5. Select Save to save the settings. 6. Select Print Label to print a barcode label for the selected calibration cell. 7. Select Close when you have finished adding and editing calibration cell records

148 Renalog RM User Guide Edit Patient Information To create new and edit existing patient records, follow these steps: 1. In Administrator mode, select Edit from the menu bar. 2. Select Patient Information from the Edit menu. The Patient Information window is displayed. Note: Select the Show Inactive check box to display inactive patient records. 3. Select New to add a new patient. or Highlight the patient record you want to edit from the Patient Information list. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. 4. Enter the identifier of the patient for the selected record in the Patient ID field. 5. Enter the first name for the selected patient in the First Name field

149 Using the Administrator Module 6. Enter the last name for the selected patient in the Last Name field. 7. Enter the middle initial for the selected patient in the Mid Init field. 8. Select the Similar Name check box to indicate that the selected patient has a similar name to one or more patients. 9. Select the doctor associated with the selected patient from the Doctor drop-down list box. 10. Select the location associated with the selected patient from the Location drop-down list box. 11. Select the Active check box to set the status of the selected patient record as Active. 12. Enter the maximum number of times the dialyzer associated with the selected patient record can be used before it expires in the Max Uses field (optional). Renalog RM defaults to the maximum number of uses set in the dialyzer record, unless you have entered a lower number in the patient record for maximum uses. 13. Select Save to save the settings. 14. Select Close when you have finished adding and editing patient records

150 Renalog RM User Guide Edit Active Dialyzer Information To edit existing active dialyzer information, follow these steps: 1. In Administrator mode, select Edit from the menu bar. 2. Select Active Dialyzer Information from the Edit menu. The Active Dialyzer Information window is displayed. 3. Highlight the active dialyzer record you want to edit from the Active Dialyzer Information list. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. 4. Change the model number associated with the selected active dialyzer from the Model No. dropdown list box, if necessary. 5. Edit the lot number associated with the selected active dialyzer in the Lot Number field, if necessary. 6. Edit the maximum number of times the selected active dialyzer can be used before it expires in the Max Uses field, if necessary

151 Using the Administrator Module 7. Edit the date the selected active dialyzer was last reprocessed in the Last Reprocess field, if necessary. 8. Select the Renalin containers attached to the selected Renatron based on the last reprocess date from the Container drop-down list box. Note: If the last reprocess date was prior to the installation of Renalog RM, Renalog III will only be displayed. 9. Edit the number of times the selected active dialyzer has been used in association with the selected patient ID in the Uses field, if necessary. 10. Edit the number of times the selected active dialyzer has been reprocessed in the Reprocesses field, if necessary. 11. Edit the current volume for the selected active dialyzer in the Current Volume field, if necessary. 12. Change the program associated with the selected active dialyzer from the Program drop-down list box, if necessary. 13. Select the name of the technician who edited the active dialyzer information from the Technician drop-down list box, if necessary. 14. Change the Renatron number used to reprocess the selected active dialyzer from the Machine dropdown list box, if necessary. 15. Select Save to save the settings. 16. Select Close when you have finished editing active dialyzer records

152 Renalog RM User Guide Edit Inactive Dialyzer Information To edit existing inactive dialyzer information, follow these steps: 1. In Administrator mode, select Edit from the menu bar. 2. Select Inactive Dialyzer Information from the Edit menu. The Inactive Dialyzer Information window is displayed. 3. Highlight the inactive dialyzer record you want to edit from the Inactive Dialyzer Information list. If you need to search for the patient s last name, type the first few letters of the patient s last name in the Search field. Renalog RM scrolls down the list to the first matching name. Use the Backspace key to clear one letter at a time to edit your search. The list will continue to scroll to the closest match. Caution: When using search, do not press Enter until you have highlighted the record you want to open. 4. Edit the lot number associated with the selected inactive dialyzer in the Lot Number field, if necessary. 5. Edit the date the selected inactive dialyzer was inactivated in the Inactive Date field, if necessary. 6. Edit the date the selected inactive dialyzer was last reprocessed in the Last Reprocess field, if necessary

153 Using the Administrator Module 7. Select the Renalin containers attached to the selected Renatron based on the last reprocess date from the Container drop-down list box. Note: If the last reprocess date was prior to the installation of Renalog RM, Renalog III will only be displayed. 8. Change the fail code associated with the selected inactive dialyzer from the Failure Code dropdown list box, if necessary. 9. Edit the number of times the selected inactive dialyzer has been used in association with the selected patient ID in the Uses field, if necessary. 10. Edit the number of times the selected inactive dialyzer has been reprocessed in the Reprocesses field, if necessary. 11. Edit the current volume for the selected inactive dialyzer in the Current Volume field, if necessary. 12. Select the name of the technician who edited the inactive dialyzer information from the Technician drop-down list box, if necessary. 13. Change the Renatron number used to reprocess the selected inactive dialyzer from the Machine drop-down list box, if necessary. 14. Select Save to save the settings. 15. Select Close when you have finished editing inactive dialyzer records. Manage Security User Group/User Setup Program administrators can create new user groups and set rights to user groups. User groups allow program administrators to set rights for a group of users without needing to set rights for individual users. To set up a group, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Security from the Administration menu. 3. Select User Group/User Setup from the Security submenu

154 Renalog RM User Guide The Group Setup window is displayed. 4. Select New to add a new user group. or Highlight the group you want to edit from the Group Setup list. 5. Enter the identifier of the new group in the Group ID field (only enabled when entering a new group). 6. Enter the description of the group in the Group Description field. 7. Select Save to save the record. The changes to the group record are displayed in the Group Setup list. 8. Highlight the new record and select Users to add users to the group. 9. Select Rights to set the rights for the group. 10. Select Close when you have finished adding and editing user groups

155 Using the Administrator Module Add Users to a Group Program administrators can add users to a group. To add users to a group, follow these steps: 1. On the Group Setup window, highlight the group record you want to add users to. 2. Select Users. The User Setup window is displayed. 3. Select New to add a new user record. or Highlight the user you want to edit from the User Setup list. 4. Enter the identifier of the new user in the ID field (only enabled when entering a new user). 5. Select the group you want to associate the user with from the Group ID drop-down box. 6. Enter the user s first name in the First Name field. 7. Enter the user s last name in the Last Name field. 8. Enter the user s password in the Password field. 9. Select the level of security the user is allowed to access from the Auth Level drop-down box, as follows: High Requires a user to enter a valid user ID and password during certain operations in the Technician mode. Medium Requires a user to only enter a validated user ID during the certain operations in the Technician mode. Low Requires no authentication. 10. Select the Active check box to make the user active. 11. Select Save to save the record. 12. Select Close when you have finished adding and editing users

156 Renalog RM User Guide Set Access Rights for a Group Program administrators can grant access rights to groups. It is not advisable to modify rights for administrators as this can cause access problems. To grant access rights to a group, follow these steps: 1. On the Group Setup window, highlight the group record you want to modify rights for. 2. Select Rights. The User Group Access Rights window is displayed. 3. Select the boxes of the menus and submenus of selected user group you want to grant access to. Uncheck a box to remove access rights. You can also select Select All to grant all rights to the selected group or Clear All to grant no rights to the selected group. 4. Select Close when you have finished setting group access rights

157 Using the Administrator Module Delete a User Group Program administrators can delete groups. The Admin and Technician groups cannot be deleted. To delete a group, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Security from the Administration menu. 3. Select User Group/User Setup from the Security submenu. The Group Setup window is displayed. 4. Highlight the group you want to delete on the Group Setup list. 5. Select Delete to delete the selected group record. 6. Select Close when you have finished deleting user groups

158 Renalog RM User Guide Archive the System To archive history records for a specific date range, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Archive/Unarchive from the Administration menu. The Archive/Unarchive window is displayed. 3. Select Archive tab to display the archive window. 4. Enter the starting date of the range of records you want to archive in the Start Date field. 5. Enter the ending date of the range of records you want to archive in the End Date field. 6. Select Archive to move the files to the archive tables. 7. Select Close when you have finished archiving files

159 Using the Administrator Module Unarchive the System To restore archived history records for a specific date range to the system, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Archive/Unarchive from the Administration menu. The Archive/Unarchive window is displayed. 3. Select Unarchive tab to display the unarchive window. 4. Enter the starting date of the range of records you want to unarchive in the Start Date field. 5. Enter the ending date of the range of records you want to unarchive in the End Date field. 6. Select Unarchive to move the files from the archive tables to the system. 7. Select Close when you have finished unarchiving files

160 Renalog RM User Guide Back Up the Database To back up the database: 1. In Administrator mode, select Administration from the menu bar. 2. Select Backup Database from the Administration menu. The Backup window is displayed. 3. Select Backup to back up the database file to the selected drive displayed in the backup path. Note: Be sure to use the appropriate backup medium. Minntech recommends a ZIP disk to back up your data. When using a ZIP disk, the disk is ejected from the drive automatically when the backup is complete

161 Using the Administrator Module Back Up the Archive Database To back up the archive database: 1. In Administrator mode, select Administration from the menu bar. 2. Select Backup Archive Database from the Administration menu. The Backup Archive window is displayed. 3. Select Backup Archive to back up the archive file to the selected drive displayed in the backup path. Note: Be sure to use the appropriate backup medium. Minntech recommends a ZIP disk to back up your data. When using a ZIP disk, the disk is ejected from the drive automatically when the backup is complete

162 Renalog RM User Guide Restore the Database To restore the database, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Restore Database from the Administration menu. The Restore Database window is displayed. 3. Select Restore to restore the selected file of a previously backed up database file. Renalog RM displays an error message warning that you will overwrite data entered since the last backup. 4. Select Yes to continue the restore process

163 Using the Administrator Module Restore the Archive Database To restore the archive database, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Restore Archive Database from the Administration menu. The Restore Archive Database window is displayed. 3. Select Restore to restore the selected file of a previously backed up archive database file. Renalog RM displays an error message warning that you will overwrite data entered since the last backup. 4. Select Yes to continue the restore process

164 Renalog RM User Guide View and Print User Logs To view and print logs of user login activity, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select User Log from the Administration menu. The User Log window is displayed. 3. Enter the search criteria as follows: To search for user login activity within a specific date range, enter the starting date of the range in the Login Date From field, and enter the ending date of the range in the Login Date Through field. To search for user login activity for a specific user group, select the group ID for the user activity you want to view from the Group ID drop-down list box. To search for user login activity for a specific user, select the user ID for the user activity you want to view from the User ID drop-down list box. 4. Select Retrieve to display a list of user login activity. Note: If you select Retrieve without entering any retrieval criteria, the system displays all the log records

165 Using the Administrator Module 5. Select Print to print the current set of retrieved user log information to the default report printer. 6. Select Close when you have finished viewing and printing user log information. View and Print Edit Logs To view and print logs of user edit activity, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Edit Log from the Administration menu. The Edit Log window is displayed

166 Renalog RM User Guide 3. Enter the search criteria as follows: To search for user edit activity within a specific date range, enter the starting date of the range in the Edit Date From field, and enter the ending date of the range in the Edit Date Through field. To search for user edit activity within a specific table, select the name of the editable table that contains the edit records you want to display from the Table Name drop-down list box. To search for user edit activity within a specific field, select the name of the editable field in the selected table that contains the edit records you want to display from the Field Name dropdown list box. To search for user edit activity for a specific user, select the user ID for the edit activity you want to view from the User ID drop-down list box. 4. Select Retrieve to display a list of user edit activity. Note: If you select Retrieve without entering any retrieval criteria, the system displays all the log records. 5. Select Print to print the current set of retrieved edit log information to the default report printer. 6. Select Close when you have finished viewing and printing edit log information. Export Files To export tab-delimited files containing records updated or created within a certain date range, follow these steps: 1. In Administrator mode, select Administration from the menu bar. 2. Select Export from the Administration menu

167 Using the Administrator Module The Export window is displayed. 3. Enter the starting date for the range of records you want to export in the Start Date field. 4. Enter the ending date for the range of records you want to export in the End Date field. 5. Select Export to export the tab-delimited files to the export paths specified in the Export/Backup window