Amb-OS Ministry Upload Manual

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Terence Farmer
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1 Amb-OS Ministry Upload Manual Amb-OS Media, LLC AMR-100 Revision 2 06/23/08

2 Revision

3 Table of Contents INTRODUCTION... 4 FILE SPECIFICATION... 4 File Details... 4 Naming Convention... 4 LOGIN... 6 Site... 6 Login and Password entry... 7 NAVIGATION... 8 Tabs... 8 PROGRAMS... 9 Programs Creating a new program Creating new files for the program Deleting a file from a program Uploading files Permissions SYSTEM Receiver Firmware Stream Permissions Commands Generic File Upload Generic Satellite File Transfer FILE TRANSMISSION Automatic Manual GMT Conversion Chart Cart Chunk Cart Chunk Fields Cart Chunk Process Buttons Cart Chunk Example Revision

4 INTRODUCTION Most programs have been entered into the system and normally you would simply upload programs. This step begins in the Upload section. On a daily basis, the following steps would be done normally. 1. Create your program 2. Verify the levels of the program (-6 dbfs) 3. Create the MP2 (48K sampling, 192K encoding rate) 4. Enter Cart Chunk data 5. Log into the system 6. Select the Programs tab on the left 7. Select the Files tab under Programs 8. Select Browse for the file you want to upload 9. Select the file 10. Press Open 11. Press Upload All files must meet the specifications below and must have Cart Chunk data embedded in the file before uploading. File Details FILE SPECIFICATION Format: MP2 Sampling Rate: (48K) Encoding Rate: 192K Stereo or mono: Depends on content and ministry choice. Voice programs are typically mono and music or drama are typically in stereo. Due to bandwidth limitations, unless you need to have a program in stereo, always encode it in mono. Level: Normalize to -6 dbfs (db Full Scale the max digital level) Naming Convention MMMM_PPPP_MM-DD-YY_PN-TP_VVVV.MP2 MMMM = Ministry Name PPPP = Program Name MM-DD-YY = Program air date PN-TP = part number (PN) of total parts (TP) VVVV = Version COMM = Commercial NCOM = Non-Commercial BORD = Border CANA = Canada SOXX = State Only for XX state (two letter abbreviation for the state) Revision

5 All the program names (PPPP) end with a number or W or M. That number indicates the number of times the program airs in a week. 5 = 5 times a week typically M-F. The date matches a weekday of the month. 1 = 1 time a week typically a weekend. The date matches either Saturday or Sunday. That depends on the individual ministry. W = Weekly a program airing any time during the week or several times during the week. A promo that airs for multiple programs in a week would get this. For example, if a ministry has an overview promo for a all five programs in a week would be a weekly program. M = Monthly a program that airs all month would get this. The parts are described by the part number of the program and the total number of parts (PN-TP). Thus means this is the only part of a one part program means the file is the second part of a three part program. Examples: FOTF_FOF5_ _01-01.MP2 FOTF = Focus on the Family FOF5 = Focus on the Family daily program = Program's air date is April 9, = 1 part program, this is part 1 of 1 part. LWFM_LWF5_ _01-03.MP2 LWFM = Love Worth Finding Ministries LWF5 = Love Worth Finding daily program = Program's air date is May 9, = 3 part program, this is part 1 of 3 parts. FOTF_ODY1_ _01-03.MP2 FOTF = Focus on the Family ODY1 = Adventures in Odyssey Weekend = Program's air date is May 10, = 3 part program, this is part 1 of 3 parts. The version information is stripped from the file when it is transmitted to the station, because a program may change versions for some ministries. At times a ministry may produce one version and then have a state only or market only program. To distinguish them, the SOXX information is added to the program and to keep them separated on the server. The playback or transfer of a file would not work if the version information changed and was left on the program or what the SOXX means. Since each station only airs one version of a particular program, they always have the same file name sent to their receiver. Revision

6 Site LOGIN The site has now URL and is accessed only by its IP address. There are four addresses that can be used because of the backup systems. Two mirrored servers each have their own IP address on the main Internet connection and the backup Internet connection. You may use any of these IP addresses, but it would be best to use the primary address (listed first) If you type this into your browser address line, be sure to the use the security s in the https. With unsecured web access ( there is no s after the http. However, this is a secure site and the s is needed. Remember the https if you enter this into your browser's address line. When you connect for the first time or use a different address, you may get the following error. This is a normal security issue and simply press OK to go to the login. Revision

Login and Password entry This takes you to the login page where you enter your user name and password. Simply enter your user name and password and press Log In or press ENTER on your keyboard.

7 Login and Password entry This takes you to the login page where you enter your user name and password. Simply enter your user name and password and press Log In or press ENTER on your keyboard. If you do not have your login information contact Amb-OS for that. After successfully logging into the server you will see a screen similar to this. The tabs on the left may be different, but this manual focuses on the ones necessary to upload programs. Revision

Tabs NAVIGATION This manual only addresses the tabs that are necessary to upload programs. To that end, the following screen shot shows only the necessary tabs.

8 Tabs NAVIGATION This manual only addresses the tabs that are necessary to upload programs. To that end, the following screen shot shows only the necessary tabs. You have three main tabs: Programs: This allows you to define your program and to upload them. System: This allows you to send commands and upload one off programs and send them to receivers. Log Out: This logs you out of the system. If you need to log back in, press the Back to Login button. Revision

9 PROGRAMS When pressing the Programs tab, two additional sub tabs open: Files and Permissions. The Programs tab consists of two parts: 1) the definition of the program seen in the screen shot below and the 2) the actual file that is uploaded for delivery in the Files section. Revision

10 Programs The program definitions are listed in this section. This only lists the programs under your ministry. All files are uploaded with the air date in the title (see the Naming Convention section). Therefore, this section only lists the program and not every audio file. The screen shot below shows a three part program. Revision

11 The Programs part has the following fields: The program entry is simply the heading of the program. You select that to see the particulars of the program. The name of the program is the name you want to use to track the program. The short name is a quick reference name for your convenience. The is your contact information for notifications of missing files. The buttons under this information allow you to make changes. Update: Saves any changes you make to this entry. Use this if you change Name, Short Name or . Delete: Deletes the program entry. There is no undelete to restore a file entry. If you delete a program entry, you have to recreate it (see Creating a new program). Clear: Removes the displayed information so you can create a new program. File section Each program entry has an Edit button to allow you change the program information. This must used to changed the information. The two buttons at the bottom all you to modify the programs associated with the program. Add: This button allows you to put in additional programs. If the program in the example becomes a four part program, you can add the fourth part. Delete: This allows you to delete a part. If your program becomes one part, you can delete the other two. Creating a new program If you have just clicked on the Programs tab the program entry has Select file and the other fields are empty. If not, press Clear to start over with a new program. To enter a new program, simply enter the new program information in all the fields and press Update. Revision

12 To enter new program information 1. Put in a name in the Name field that describes the program. You would enter something like, New Daily Program Commercial. 2. Enter in a short name for the file like NDP5-C, for example. If it is left blank, you will get an error saying this field was not entered. 3. Enter an address for a primary contact. This can be left blank, but if a program upload is missed, the system will you a notice saying a program is missing. Without an that will not happen. 4. Press Add to save the information. Revision

If you press Clear, all the information will be lost and you will

13 The screen shot above shows you the newly entered information. Now press Add to add the program. If you press Clear, all the information will be lost and you will have to reenter the information. After pressing Add, you get a confirmation window. Revision

14 If you do not wish to add the program, press Cancel. Otherwise press OK to add the program. You should get the following message after pressing OK. Also notice that the fields are cleared to enable you to enter a new program. Again, if you do not enter a short name the following error appears. Revision

Creating new files for the program After creating the name of the program, you now define the actual audio files that comprise this program. The number of files depends on the show.

15 Creating new files for the program After creating the name of the program, you now define the actual audio files that comprise this program. The number of files depends on the show. If the show is one part, then only one file should be associated with it. However, you can include the promo in the files. A multi-part program has as many files as there are parts. For our example, we created a program called New Daily Program Commercial, 3 Parts and we will ad the files to it. The format of the new file should always be in the format under File Naming Conventions. Be sure you put the extension of the file in the name (.MP2). MMMM_PPPP_##-##-##_PN-PT_VVVV MMMM = Ministry Name PPPP = Program Name ##-##-## = the wild card of that date. This should always be entered here. PN-TP = part number (PN) of total parts (TP) VVVV = Version COMM = Commercial NCOM = Non-Commercial BORD = Border CANA = Canada SOXX = State Only for XX state (two letter abbreviation for the state) Example: NEWM_NDP5_##-##-##_01-01_COMM.MP2 Revision

1. Select the Add button at the bottom of the screen and press OK to the prompt. 2. This will bring up a line to enter the program. 3. Enter the name of the program into open box under File Name.

This allows the AMR-100 to read the actual length of each day's file as they are uploaded to the server. 5. Set the Send At time to you desired time to send the file to the receivers on the network.

16 1. Select the Add button at the bottom of the screen and press OK to the prompt. 2. This will bring up a line to enter the program. 3. Enter the name of the program into open box under File Name. The filename must have the MP2 extension. Here is the entry for part one of our 3 part program. For example: NEWM_NDP5_##-##-##_01-03_COMM.MP2 4. Change the run time to 0 (it will change it 00:00). This allows the AMR-100 to read the actual length of each day's file as they are uploaded to the server. 5. Set the Send At time to you desired time to send the file to the receivers on the network. The time is GMT and does not change for Daylight Saving Time. The following chart converts between GMT and Standard and Daylight Saving Time for midnight EST. The times between 02:00 GMT and 04:00 GMT are reserved. (GMT Conversion Chart) Time Zone Offset Standard Daylight Saving GMT 05:00 05:00 Eastern 00:00 01:00 GMT Offset -5 hours -4 hours Central 23:00 00:00 GMT Offset -6 hours -5 hours Mountain 22:00 23:00 GMT Offset -7 hours -6 hours Pacific 21:00 22:00 GMT Offset -8 hours -7 hours 6. Enter the Day Offset to send programs before their air date. To deliver a Friday program on Monday, put in a 4 for the day offset. Notice the warning if you did not put the.mp2 extension on the name of the file. 7. Press Update, the button on the left, to save the information. Pressing Enter will NOT Revision

17 work. If you entered the name without the.mp2 extension, you would get the following screen. With everything correctly entered, the program will be added and you will get the following screen. 8. To add the other two parts repeat steps 1 7 with the following titles: NEWM_NDP5_##-##-##_02-03_COMM.MP2 NEWM_NDP5_##-##-##_03-03_COMM.MP2 And be sure to change the Run Time to 0 and the set the Send At time and the match the Day Offset. 9. When completed your program should look like the following screen shot. Revision

Deleting a file from a program To delete a program, press the Delete button. The Edit button changes to Delete and then press that button to remove a program.

18 Deleting a file from a program To delete a program, press the Delete button. The Edit button changes to Delete and then press that button to remove a program. Once that is done, you have to recreate it, because it cannot be undeleted. The steps are: 1. Press the Delete button next to Add (the Edit button changes to Delete ) 2. Press the Delete button next to the file you want to delete 3. Confirm the deletion by pressing OK in the confirmation box Pressing Cancel will leave the file in place. You can delete any file in the list, but each file must be deleted in steps 1 to 3. You cannot delete multiple files simultaneously. After defining the files, you must begin to upload the files. Revision

19 Uploading files After you have entered the files, you need to upload files that will be delivered. Press the Files tab on the left under Programs. After setting up programs, you can come directly to here after logging into the system. You would then select your program in drop down menu and begin uploading files. We added three files to our program parts 1, 2 and 3. They are listed separately. The steps to upload are: 1. Press Browse 2. Select your file 3. Press Open 4. Press Upload After pressing Browse you will see the following screen. Highlight the file you want to upload and press Open. The file name must match the name you are trying to upload. Revision

20 If you select NEWM_NDP5_ _02-03_COMM.MP2 (Part 2) when you are trying to upload NEWM_NDP5_ _01-03_COMM.MP2 (Part 1), you will get the following error: Notice that the box to the right of File is empty, because it did not successfully upload. Unfortunately, it cannot check the file until after it has been uploaded. With a single part 30 minute program, that can take awhile. Be sure you select the right file for the right program. After a successfully completing the transfer to the server, the file will be listed and be ready to send at the time you entered in the Send At box when you created the program. A status message is also displayed showing the upload was successful. Revision

21 After uploading all the programs, you will see each one listed and an open box to upload another date. The size information is the size of all files. Notice the size second line under Size increases with each file. The last one (part 3 of 3) has the total size of all three files. If you have multiple days, you can continue to upload files. Each file will be transferred according to the Send At box. If you have a day offset of 3 in that box, the programs in the example above, would have been sent on 4/30/08. Therefore, if you had uploaded the program for 5/4/08, it would have been sent on 5/1/08 and so forth. Should you upload a file after its time to transfer, you can press Send to send the file immediately. Revision

22 Permissions After uploading a program, you need to assign stations to your programs. This is done under the permissions tab on the left. You select receivers from the list on the left and press the >> button in the middle to add them as stations that carry the program. You can select multiple stations by using the normal multiple select keys <Ctl> and <Shift> plus a left mouse click. The illustration above would add the four highlighted stations to the Program Members side. Stations will now receive the program. Revision

23 SYSTEM The System tab has several options that you normally do not use. The following section gives a brief explanation of these options. The Target field is the serial number of the receiver that will get what is sent. Receiver Firmware The current firmware version for the receiver is listed. The version on this screen shot is The line under the version, Target, is where the version would go if you press Send Now. A serial number of a receiver is put in the Target window. You should only have to do this under extreme circumstances and only if authorized by an Amb-OS technician. Stream Permissions This gives permissions to receivers for live streams and to allow stations to get other networks that are only on the Wegener system. Revision

Commands This allows you send a receiver command to any receiver. For example, to reboot a receiver, put REBOOT in the Command: line and the serial number of the receiver you want rebooted.

24 Commands This allows you send a receiver command to any receiver. For example, to reboot a receiver, put REBOOT in the Command: line and the serial number of the receiver you want rebooted. You will not use this command unless instructed to do so. Generic File Upload This uploads a file to the Amb-OS server. This is not normally used, but if a specific one time file needs to be transferred to a receiver, you would first upload the file here and then use the Generic Satellite File Transfer command. First you press Browse to locate your file and the press Upload to upload the file to the server. It will notify you of a successful file transfer. Generic Satellite File Transfer After uploading the file, put the EXACT name of the file you uploaded in the File: window and then the serial number of the receiver that will get the file into the Target: window and press Send Now. Revision

25 Automatic FILE TRANSMISSION Files are automatically transferred at the time in the Send At window. After uploading a file, you do not need to press Send Now next to the file. All programs will be sent at that time. Also, if you put in a day offset in the Send At window, it will be sent that many days early. If you upload your weekend programs weeks in advance and you have the time at 12:00:00 with the day Day Offset set as 5 (noon GMT and 5 days before air date), the program for the weekend of June 6 ( ) will be automatically sent on 6/2/08 at noon GMT (7:00 AM EST or 8:00 AM EDT). Manual If a program was not uploaded before the automated transfer time listed in the Programs tab and then you upload the program it will have to be sent manually. After you have uploaded the program, simply press the Send button next to the file you want to send. Only use this if you have missed a transfer time. Revision

GMT Conversion Chart Standard Time Daylight Saving GMT Pacific Mountain Central Eastern Pacific Mountain Central Eastern 0-8 -7-6 -5-7 -6-5 -4 05:00 21:00 22:00 23:00 00:00 22:00 23:00 00:00 01:00

26 GMT Conversion Chart Standard Time Daylight Saving GMT Pacific Mountain Central Eastern Pacific Mountain Central Eastern :00 21:00 22:00 23:00 00:00 22:00 23:00 00:00 01:00 06:00 22:00 23:00 00:00 01:00 23:00 00:00 01:00 02:00 07:00 23:00 00:00 01:00 02:00 00:00 01:00 02:00 03:00 08:00 00:00 01:00 02:00 03:00 01:00 02:00 03:00 04:00 09:00 01:00 02:00 03:00 04:00 02:00 03:00 04:00 05:00 10:00 02:00 03:00 04:00 05:00 03:00 04:00 05:00 06:00 11:00 03:00 04:00 05:00 06:00 04:00 05:00 06:00 07:00 12:00 04:00 05:00 06:00 07:00 05:00 06:00 07:00 08:00 13:00 05:00 06:00 07:00 08:00 06:00 07:00 08:00 09:00 14:00 06:00 07:00 08:00 09:00 07:00 08:00 09:00 10:00 15:00 07:00 08:00 09:00 10:00 08:00 09:00 10:00 11:00 16:00 08:00 09:00 10:00 11:00 09:00 10:00 11:00 12:00 17:00 09:00 10:00 11:00 12:00 10:00 11:00 12:00 13:00 18:00 10:00 11:00 12:00 13:00 11:00 12:00 13:00 14:00 19:00 11:00 12:00 13:00 14:00 12:00 13:00 14:00 15:00 20:00 12:00 13:00 14:00 15:00 13:00 14:00 15:00 16:00 21:00 13:00 14:00 15:00 16:00 14:00 15:00 16:00 17:00 22:00 14:00 15:00 16:00 17:00 15:00 16:00 17:00 18:00 23:00 15:00 16:00 17:00 18:00 16:00 17:00 18:00 19:00 00:00 16:00 17:00 18:00 19:00 17:00 18:00 19:00 20:00 01:00 17:00 18:00 19:00 20:00 18:00 19:00 20:00 21:00 02:00 18:00 19:00 20:00 21:00 19:00 20:00 21:00 22:00 03:00 19:00 20:00 21:00 22:00 20:00 21:00 22:00 23:00 04:00 20:00 21:00 22:00 23:00 21:00 22:00 23:00 00:00 Revision

27 Cart Chunk The Cart Chunk data is entered with the Cart Chunk program. The name of the program is Cartchunk.exe and it allows you to enter the data. Cart Chunk Fields Only the EndDate is required by the AMR-100 receiver to determine when a file should be deleted. The other fields are optional and could be used by stations. Cartchunk Version: This is automatically entered and has the version of the cart chunk standard. Title: This is the title of the program and can be either the name of the program ( Love Worth Finding Daily Commercial ) or the name of the individual program ( Loving One Another. ) Artist: This can either be the name of the ministry, especially if you put the name of the program in the title field. CutID: This is a field used by automation systems and varies from system to system. This should be left blank. ClientID: This is a field used by automation systems and varies from system to system. This should be left blank. Category: This is a field used by automation systems and varies from system to system. This should be left blank. Revision

28 Classification: This is a field used by automation systems and varies from system to system. This should be left blank. Outcue: The outcue of the program or segment. StartDate: This field tells the automation system what date it can start playing the file. The AMR-100 uses the date in the file name as the start date. StartTime: This field tells the automation system what time of the day it can start playing the file. The AMR-100 does not use this field. EndDate: This field tells the automation system what date it should stop playing the file. The AMR-100 uses this to delete the file from the hard drive. If you put in a date before the date in the file name, the file will be deleted before its air date. Typically, you can use the day after the air date of the file. If there is a monthly promo, you can use the first of the next month. Therefore, if a promo for June has the end date of , it will be deleted on July 1. The file format must be: YYYY-MM-DD. EndTime: This field tells the automation system what time it should quit playing a file. This is not used by the AMR-100. ProducerApp: This is the application that produced the program. ProducerAppVer: This field is automatically filled in for you and has the version of this program. UserDefined: Any information can be placed here. Cart Chunk Process Buttons Select File: This picks the file you want to edit. The cart chunk program only takes MP2 files encoded at 48K. Restore: This will restore the file to the state it was when you opened it. You cannot bring a file with cart chunk information in it already and restore it to the file without any data. Once you save a file and exit or bring up another file, the program cannot go backwards. In the directory of the file you selected, a.bak file exists that is a copy of the original program. If you delete that file, you will have to recreate the file to have one without the cart chunk data. Save As: This saves the file you brought in under a different name. This can be useful to name the file with the Amb-OS file specification. For example you can create a daily file with the name IFL-Daily-NC.MP2 and bring that into the cart chunk program and then save it as the Amb-OS file name, IFLM_IFL5_ _01-01_NCOMM.MP2, and upload it to the server. Save: This saves the file with the same name as the original. Exit: This exits the program. Revision

29 Cart Chunk Example This has a Focus on the Family program. Notice that the Restore button is greyed out, because the file has cart chunk data and it was entered in before bringing in the file. If any information is changed and the file is not saved, the original information can be retrieved by pressing the Restore button. Revision

Amb-OS User Interface FTP Transfer Manual

Amb-OS User Interface FTP Transfer Manual Amb-OS Media, LLC Amb-OS User Interface Revision 18v AMR-100 Receiver Firmware Revision 2.21 Revision 03 05/19/14 SUPPORT INFORMATION Email: support@amb-os.com