KYIMS - Kentucky Information Management Systems and SDX State Data Exchange

Transcription

1 Desk Guide KYIMS - Kentucky Information Management Systems and SDX State Data Exchange 1

2 INFORMATION KENTUCKY KYIMS MANAGEMENT SYSTEMS 48 4B 4E Covering SDX and KYIMS programs: NOTE: Please be aware that this manual was created for Family Support caseworkers to be able to successfully complete their casework using these Programs. The IMS Programs addressed here may not appear on your Job Menu. Access to certain IMS Programs is based on the job duties tied to your USERID. These Programs belong to different agencies and these agencies change the physical appearance of their screens periodically as the need occurs. What you see in this manual may not be what you see on any specific IMS screen at a later date. 2

3 Job Menu The Job Menu is located by selecting the KYIMS option from the Application Selection Menu after you have logged in at the KYNET screen. Depending on your security code, job menus will vary between Family Support and P & P employees. Not everyone needs access to all programs on the Job Menu. Each program is denoted by a job number which is then entered to make a menu selection. F3 will take you to the Application Selection Menu from this screen when logging out of the system. 3

4 Program 48 Enter a social security number to receive the information. Program 48 provides information from the wage file and shows where a person works or last worked. F2 key returns to the Wage File menu. F1 key returns to the KYIMS Job Menu. F3 key returns to the Application selection menu Use the KEIN number to identify the employer and the address by accessing program 4E. The employer and quarters worked for that employer are shown. The program is at least one quarter behind current date. 4

5 Program 4E You must have the KEIN Number from Program 48 or 4B to access this program. Enter the KEIN number to access the employer address. Do not enter a hyphen but allow for a space behind the digits 00. F1 will return you to the Job Menu. 5

6 Program 91 This is the ICS Name Register. Use this to locate a social security number, if you know enough about the individual to narrow the choices provided. F2 returns you to the ICS first page. F1 will return you to the Job Menu. Program 91 is accessed by name only from the text screen. It is used by caseworkers to find or confirm a social security number. Other programs can be accessed once the SSN is confirmed. Be especially wary of common names, e.g. Smith when using this program. 6

7 Program 66 Kentucky Drivers Information System allows you to look up information from the driver s license. The agency ID is Password is CFC1 Enter SSN/DLN or you may search by name. DOB is optional if you input SSN. It is not optional if you search by name. 7

8 This person does not have a valid driver s license, but rather a Kentucky ID. This is what the ID page looks like. It is valid until An example of information found from a valid driver s license. For ladies who have changed names, it will show under alias, for example, a maiden name will show as an alias. To return to the main menu, you must clear the screen and type HRME(space). 8

9 Program 68 Car Registrations Program 68 is for car registrations. You can locate DOB, SSN, and addresses. You can t exit from the program other than to clear your screen and enter HRME(space). The F8 and F7 keys page back/forth. The clerk number is XXX. When entering a name, enter the last name first, comma, space, then the first name. For example...doe, John. If you know the county, enter the first 4 letters. Fayette would be Faye; Jefferson would be Jeff, etc. If you want to search statewide, leave the county open. F2 will return you to the Registration Inquiry screen. HRME(space) will return you to the Job Menu. 9

10 Enter a sequence number to view information. The F8 key will page through the vehicle ownership. AVIS gives you the history of the vehicle, not the person. This is a view of a sequence. To return to list, press ENTER key. F1 will return you to the Job Menu. 10

11 Program 4B This program provides data from Unemployment files. To EXIT the program, you must clear your screen and type HRME(space) to return to the KYIMS main menu. Enter the Social Security number in the lower left hand corner of the screen and choose any one of the seven options. Option 2 provides information to Family Support workers such as: Weekly benefit amount, WBA Benefit year ending, BYE Effective date, EFF Last week paid, LAST worked date. 11

12 For Family Support workers; if there is money listed under w/hold; this is taxes withheld from the UI check. Add this back in to the net and count the gross. The Management Summary shows the latest address available to Employment Services and also: Employer s Name and KEIN Phone Number (If available) EB BYE (extended benefits). 12

13 Program 39 and 37 Program 39 and 37 are essentially the same program, depending upon your security clearance. They are used to verify RSDI and SMI. It does contain IRS data, so the information MUST be secured at all times. 13

14 In Family Support programs, use the amount shown under NET. Payor: 180, signifies that the SMI premium is being paid by the State Medicaid program. Payor: Self, would mean the client is paying the SMI premium. SDX Function B is for Family Support Staff Function D is for Non-Family Support staff SDX is accessed from the Application Selection Menu through KYNET. To retrieve information, enter the client s social security number. 14

15 Use the Actual Amount of SSI your client is receiving. This program is used to verify that someone is a current SSI recipient. The program displays the current address, category of disability, birth date, and payment amount of the client as recorded by the SSI Master File. This screen will even show the SSN of the client s spouse. 15

16 of commonly used programs Program 48 provides information from the wage file and shows where a person works or last worked. Program 4E uses the Kentucky Employer Identification Number or KEIN number to access the employer address. Program 4B provides data from Unemployment files. Program 91 is the ICS Name Register. It is used to locate a social security number, if you know enough about the individual to narrow the choices provided. Program 66 is the Kentucky Drivers Information System, which allows you to look up information from the driver s license. The agency ID is Password is CFC1. Program 68 is for car registrations. You can locate DOB, SSN, and addresses. Program 39 and 37 are essentially the same program. They are used to verify RSDI and SMI. SDX is used to verify Supplemental Security Income or SSI. As you can see there are many avenues that have been made available to you to aid in verification. You may also use KYIMS as a tool to search for information about your client s situation. Whatever the case may be 16