StudentTracker for High Schools Making the Data Local

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1 StudentTracker for High Schools Making the Data Local Presented by Joshua Leake-Campbell, StudentTracker Specialist 2013 National Student Clearinghouse. All Rights Reserved.

2 Today s Agenda What is StudentTracker? What data does StudentTracker return? How can I use my results to compare to national benchmarks? How can I create basic, custom reports using StudentTracker results? 6/15/2015 2

3 The Reports 6/15/2015 3

4 Longitudinal Line Graphs 6/15/2015 4

5 Persistence Report 6/15/2015 5

6 iving More to Get More 6/15/2015 6

7 Completion Reports 6/15/2015 7

8 49% Packing In More Results 6/15/2015 8

9 The Rolling Report 6/15/2015 9

10 Where Did They Go? 6/15/

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18 Digging Into the Details What Comes Back? Why Didn t You Find Jennifer? On To the Details 6/15/

19 Digging Deep With Details 6/15/

20 Making It Your Own Using the Detail File with Microsoft Excel 6/15/

21 Common Task #1: Remove Duplicates 1) Open the Detail Report in Excel 2) Select all cells on the worksheet 3) Go to the Data Tab, select Remove Duplicates 4) Choose Unselect All 5) Select My Data Has Headers 6) Under Columns select your identifier 6/15/

22 Common Task #1: Remove Duplicates Results are sorted by Unique ID (Column A) or Last Name (Column D) The row conserved is the first row found You may want to filter the data before removing duplicates for different results The eternal question: is the result returned useful to my research? If not then you can go back and restart the process. 6/16/

23 1) Open the Detail Report in Excel Common Task #2: Filter Results 2) Select all cells on the worksheet 3) On the Data tab, in the Sort & Filter group, click Filter 4) Click on the arrow in the column header for what you want to filter by In this example, Graduated? 6/16/

24 Common Task #2: Filter Results Basic tasks can be accomplished with nothing more (For example, generating a list of graduates) Additional filters may be applied (For example, generating a list of graduates who finished within a certain timeframe) 6/16/

25 Common Task #3: Creating Pivot Tables 1) Open a copy of the Detail Report in Excel 2) Follow the instructions for Task #1: Removing Duplicates 3) Select all cells on the worksheet 4) On the Insert tab, in the Tables group, click PivotTable, and then click PivotTable Excel will open the Create PivotTable dialog box 6/16/

26 Common Task #3: Creating Pivot Tables 5) Choose the location for the table by selecting either New Worksheet or Existing Worksheet 6) Move one or more fields to the Row Labels area 7) Move one or more fields to the Column Labels area 8) Move one or more fields to the Values area 6/16/

27 Common Task #3: Example Report: How Many Students to Each College 1. Row Labels: Unique Identifier 2. Column Labels: 2-year/4-year 3. Values: College Name 6/16/

28 Questions? Subject: Data Summit Question 28