OC Fair Competition Online entry tutorial

Transcription

1 OC Fair Competition Online entry tutorial Read the competion guides for important dates and guidelines regarding your entries at The last day to enter most competitions is Friday, June 1,. The competitions in Visual Arts (Fine Arts, Photography and Woodworking), Collections, Fiber Arts and Hand Crafts & Hobbies are juried exhibitions. Not all entries will be accepted. A digital photo submission of your entry is required. For 2-dimensional entry, 1 photo upload per entry and for 3-dimensional entry, up to 3 photo uploads per entry. See competition guide for details. Kids Photography will also require a photo upload but they will not be pre-juried. Help Days to assist you with online registration are: May 30 & 31 (Wednesday & Thursday), 11 a.m. - 6 p.m. Located at the OC Fair Administration Building Enter at Gate 4 off Arlington Drive and Fairview Road. If the competition you are entering requires a photo image, please bring it on a CD, memory card, or USB flash drive. Also, a credit card is required for payment of processing fee. If you have any questions or problems, see competition guide for contact information. 1

2 Before starting, please determine what division/class you want to enter, decide on the title/description for the entry, locate your photo image(s) of your entry (if the competition requires it) and have your credit card available. During registration, we recommend that you Save your cart often to prevent losing any entry information. Registration sessions expire after 20 minutes of inactivity. Enter online at Welcome Page Read welcome message and/or print it to use as a reference. Note: Last year s exhibitor accounts have been deleted. Please create a new exhibitor profile. You only need to do this once. Your new account will be valid for. 2

3 #2 #1 Create Exhibitor Account Method 1: Click Sign In button at the top right corner of the screen. OR Method 2: Click the 1 Register button just above the Welcome heading. #1 #2 #3 Method 1: Sign In button 1. Click the dropdown in the I am a box to select exhibitor type. 2. Click Exhibitor if you are registering entries for one exhibitor. Note: This is the same as clicking the 1-Register button. 3. Click Quick Group if you are registering entries for multiple exhibitors and want to pay the processing fees for all of them in one transaction. Note: Administrator is for OC Fair staff use only. 3

4 Quick Group Account Creation Please skip this section if creating single exhibitor account. #1 1. Select I am a Quick Group. Group Login Page #2 #3 #4 2. Create a Group User Name. 3. Click I am a new group. 4. Click Continue. 4

5 #5 #6 5. Password should be easy to remember. only use letters and numbers no special characters. Password is case sensitive Up to 11 characters long 6. Click Continue. #7 7. Click Begin adding Exhibitors and Entries. 5

6 Exhibitor Account Creation Method 2: 1 Register button (same as selecting the Exhibitor option in Method 1) AND also continues the steps to add exhibitor to Group registration #1 #2 #3 1. Enter First Name, Last Name. 2. Click I am a new exhibitor. 3. Click Continue. 6

7 #4 #5 Registration Information Page 4. Complete profile information. Items with * are required. Password should be easy to remember. - only use letters and numbers - no special characters such as #, &, ( - Password is case sensitive - Up to 11 characters long Verify address and phone number. Age on July 13,. Enter Date of Birth as MM/DD/YYYY. When registering a child, the Pay Premiums to box is required. This is the name that, in the event that the child recieves a prize, the check will be made out to. Usually a parent or guardian will be able to cash this out so please include their first and last name. 5. Review all of the information enter on the Review Page and click Continue. Use the Back button of your web browser if necessary. You will also have another opportunity to edit your profile during Review Cart. 7

8 #6 #7 Entries Page 6. Click on the dropdown menu arrow to select the Division for your entry. 7. Click the Class for your entry. 8. Enter any additional information. 9. Click Add Entry to Cart. Note: Visual Arts, Collections and Hand Crafts & Hobbies entries will have an Upload attachment needed message box displayed. 10. Click Save Cart. #8 #9 #10 8

9 #11 #12 #13 Add Entries 11. If you have additional entries, click Add different Entry, Add similar Entry or click dropdown menu to select another Department and Division. 12. Click Continue, when you have no additional entries. 13. Review your cart of entries. #14 #15 Review of Cart Page You may remove an entry by clicking the red X to the far right of the line item. You may edit your exhibitor or entry information by clicking the pencil icon. Add more Entries. Save this cart for later, if you plan to pay later (Checkout) or add more entries at later time Empty Cart, no entries. 14. Checkout to pay the entry fees. 15. Click on the dropdown menu arrow to choose the Payment Method. 9

10 #16 Payment & Submission 16. Select Visa, Master Card or American Express. Note: If you decide to pay later, click Save Cart and then Sign Out by clicking the Hello, button at the top right corner. 17. Enter your credit card information. 18. Verify entered information. 19. Click Continue. 20. Review information on Confirm Page. 21. Agree to the terms by entering YES. 22. Click Submit only ONCE. If you experience a problem, please contact us. Please DO NOT click Submit multiple times your credit card will get charged. 23. You can Print Detailed Receipt and/or have it sent to your account. #17 #21 #22 #23 10

11 #24 #24 Completed Page 24. Click Hello, button, at top right corner of screen, to Sign Out. Congratulations, you ve completed registering your entry for the OC Fair competition. Good luck! #2 #1 If a photo image is required for your competition, 1. Click Upload Files on the previous page or click Go to my Account Summary and click Upload Files beside the entry. 2. If you want to upload later, Sign Out by clicking the Hello, button at the top right corner. 3. When ready to upload, see Continue Online Entry Procedure section below. 11

12 Upload Media Page Note: In the upper left corner of screen, the numbers indicate which entry and total number of entries that need uploading a photo. For example, 1 of 2 will indicate that you will be uploading a photo for your first entry out of total number of 2 entries. 2 of 2 will indicate that you will be uploading a photo for entry 2. #1 1. Upload image(s) of your entry by clicking Browse. 2. Locate the directory where your photo image is stored on your computer. 3. Determine the photo image that matches the entry title. 4. Select the file name and click Open. 5. Photo must be in jpg/jpeg format with maximum file size of 5 M. 6. Click Upload. The thumbnail may appear without clicking Upload but that doens t mean it has been uploaded. You must click the Upload button, or else the image will not come through. #6 12

13 #8 #7 #11 7. Wait for Upload Complete message to appear 8. Please verify that uploaded image (thumbnail) matches the title; if necessary, reload the page (press F5 on keyboard) and choose correct file and upload again. 9. For 3-dimensional entry, you may optionally upload a second and third photo, a different view such as side view and a close up to show details, of the same entry 10. Follow the above steps for Upload image(s) of your entry by clicking Choose File 11. When finished uploading photo images for this entry, click Next (if more entries) or Done (if no more entries) 12. A Confirm message will appear, click Cancel or Done. #12 13

14 Continue Online Entry Procedure If you are returning to continue online entry after you had previously registered, these are the steps on how to edit your entries and upload their images. #4 #5 1. Return to 2. Click 1-Register button for individual exhibitor 3. Click Sign In button for group of exhibitors Note: See Page 3 of this document for screenshots of where to find these locations. 4. Enter your password 5. Click I have previously registered 6. Click Continue 7. You may update your exhibitor profile by clicking Edit Information on the following page. 8. Click Information is correct to continue #6 #3 #1 Account Information Depending on what you had previously entered and saved, this page may look slightly different. 1. If you do not have any saved entries, click Create Entries to add entries 2. If you have a saved entry cart, click View my most recent saved cart to add more entries, update entries information and/or checkout 3. If you previously checked out (paid processing fee) and now returning to upload your photo images, click View/Print Transactions then Upload Files from the Transaction page. See Upload Media Page instructions above 14