MediaSaturn VMI ORDRSP (EAN009) S3

Transcription

1 Message Implementation Guideline MediaSaturn VMI ORDRSP (EAN009) S3 based on ORDRSP Purchase order response message EANCOM 2002 S3 Version: Edition 2010 Variant: Issue date: Author: Robert Senner

2 Table of Contents OR 0 History of Changes Message Structure Branching Diagram Segments Example Page: 2 / 29

3 History of Changes Version Date Subject Content / Trigger of Change Responsible Person initial takeover from Pironet-PDF document Robert Senner Page: 3 / 29

4 Structure / Table of Contents Counter No Tag St MaxOcc Level Content UNA C 1 0 Service string advice UNB M 1 0 Interchange header UNH M 1 0 Message header BGM M 1 0 Beginning of message DTM M 35 1 Date/time/period DTM M 35 1 Date/time/period 0090 SG1 C RFF RFF M 1 1 Reference 0090 SG1 C RFF RFF M 1 1 Reference 0150 SG3 C 99 1 NAD NAD M 1 1 Name and address 0320 SG8 C 5 1 CUX CUX M 1 1 Currencies 0970 SG26 C LIN-PIA-IMD-QTY-SG LIN M 1 1 Line item PIA C 25 2 Additional product id IMD C 99 2 Item description QTY M 99 2 Quantity 1270 SG30 C 25 2 PRI PRI M 1 2 Price details UNS M 1 0 Section control UNT M 1 0 Message trailer UNZ M 1 0 Interchange trailer Page: 4 / 29

5 Branching Diagram of Used Segments/Groups 1 Level 0 UNA C UNB M UNH M BGM M Level 1 DTM M DTM M Tag Tag = Segment/Group Tag St MaxOcc (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No Counter Page: 5 / 29

6 1 3 Level 0 SG1 C SG1 C SG3 C SG8 C SG26 C Level 1 RFF M RFF M NAD M CUX M LIN M Level 2 PIA C Tag Tag = Segment/Group Tag St MaxOcc (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No Counter Page: 6 / 29

7 2 SG30 C Level 2 IMD C QTY M PRI M Tag Tag = Segment/Group Tag St MaxOcc (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No Counter Page: 7 / 29

8 3 Level 0 UNS M UNT M UNZ M Tag Tag = Segment/Group Tag St MaxOcc (M=Mandatory, C=Conditional, R=Required, O=Optional, A=Advised, D=Dependent) No Counter Page: 8 / 29

9 Segments UNA C 1 0 Service string advice UNA UNA1 Component data element separator M an1 M an1 Used as a separator between component data elements contained within a composite data element (default value: ": ") UNA2 Data element separator M an1 M an1 Used to separate two simple or composite data elements (default value: "+" ) UNA3 Decimal notation M an1 M an1 Used to indicate the character used for decimal notation (default value:"." ) UNA4 Release indicator M an1 M an1 Used to restore any service character to its original specification (value: "?" ). UNA5 Reserved for future use M an1 M an1 (default value : space ) UNA6 Segment terminator M an1 M an1 Used to indicate the end of segment data (default value : ) This segment is used to inform the receiver of the interchange that a set of service string characters which are different to the default characters are being used. When using the default set of service characters, the UNA segment need not be sent. If it is sent, it must immediately precede the UNB segment and contain the four service string characters (positions UNA1, UNA2, UNA4 and UNA6) selected by the interchange sender. Regardless of whether or not all of the service string characters are being changed every data element within this segment must be filled, (i.e., if some default values are being used with user defined ones, both the default and user defined values must be specified). When expressing the service string characters in the UNA segment, it is not necessary to include any element separators. The use of the UNA segment is required when using a character set other than level A. UNA:+.? ' Page: 9 / 29

10 UNB M 1 0 Interchange header UNB S001 Syntax identifier M M 0001 Syntax identifier M a4 M a4 UNOC UN/ECE level C 0002 Syntax version number M n1 M n1 3 Version 3 S002 Interchange sender M M 0004 Sender identification M an..35 M n13 GLN Sender 0007 Partner identification code C an..4 R an qualifier 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M M 0010 Recipient identification M an..35 M n13 GLN Recipient 0007 Partner identification code C an..4 R an qualifier 0014 Routing address C an..14 N Not used S004 Date/time of preparation M M 0017 Date of preparation M n6 M n6 Creation date of the interchange format: YYMMDD 0019 Time of preparation M n4 M n4 Creation time, format: HHMM 0020 Interchange control reference M an..14 M an..14 Unique reference of the transfer file. S005 Recipient's reference, C N password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password C an2 N Not used qualifier 0026 Application reference C an..14 O an..14 Application reference ORDRSP 0029 Processing priority code C a1 N Not used 0031 Acknowledgement request C n1 N Not used 0032 Communications agreement ID C an..35 R an..35 EANCOM 0035 Test indicator C n1 O n1 1 = Test, empty = Production This segment is used to envelope the interchange, as well as to identify both, the party to whom the interchange is sent and the party who has sent the interchange. The principle of the UNB segment is the same as a physical envelope which covers one or more letters or documents, and which details, both the address where delivery is to take place and the address from where the envelope has come. UNB+UNOC: : : : ORDRSP+++EANCOM+1' Page: 10 / 29

11 UNH M 1 0 Message header UNH 0062 Message reference number M an..14 M an..14 Senders unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be exactly the same. Sender generated. S009 Message identifier M M 0065 Message type M an..6 M an..6 ORDRSP Purchase order response message 0052 Message version number M an..3 M an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 M an..3 01B Release B 0051 Controlling agency M an..2 M an..2 UN UN/CEFACT 0057 Association assigned code C an..6 R an..6 EAN009 version control number ( Code) 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used This segment is used to head, identify and specify a message. DE's 0065, 0052, 0054, and 0051: Indicate that the message is a UNSM Purchase Order Response based on the D.01B directory under the control of the United Nations. UNH ORDRSP:D:01B:UN:EAN010' Page: 11 / 29

12 BGM M 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name code C an..3 R an Purchase order response 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code 1000 Document name C an..35 N Not used C106 Document/message C R identification 1004 Document identifier C an..35 R an..35 Order Response Number assigned by document sender Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function code C an..3 R an..3 4 Change 4343 Response type code C an..3 D an..3 NA No acknowledgement needed This segment is used to indicate the type and function of a message and to transmit the identifying number. BGM NA' Page: 12 / 29

13 DTM M 35 1 Date/time/period DTM C507 Date/time/period M M 2005 Date or time or period function M an..3 M an Document/message date/time code qualifier 2380 Date or time or period value C an..35 R an..35 Order response date 2379 Date or time or period format code C an..3 R an..3 This segment is used to specify dates/times relating to the Purchase Order Response, or if required, dates relating to the delivery or collection of the goods. DE 2005: Identification of the 'Document/message date/time' (code value 137) is mandatory in an EANCOM message. DTM+137: :102' Page: 13 / 29

14 DTM M 35 1 Date/time/period DTM C507 Date/time/period M M 2005 Date or time or period function code qualifier M an..3 M an Delivery date/time, latest 64 Delivery date/time, earliest 2380 Date or time or period value C an..35 R an Date or time or period format code C an..3 R an CCYYMMDD This segment is used to specify dates/times relating to the Purchase Order Response, or if required, dates relating to the delivery or collection of the goods. DE 2005: Identification of the 'Document/message date/time' (code value 137) is mandatory in an EANCOM message. IF DTM with qualifier 64 is sent, a DTM with qualifier 63 will be sent too. IF DTM with qualifier 64 isn't sent, a DTM with qualifier 63 won't be sent either. DTM+63: :102' Page: 14 / 29

15 0090 SG1 C RFF A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export licence number, reservation number RFF M 1 1 Reference RFF C506 Reference M M 1153 Reference code qualifier M an..3 M an..3 VN Order number (supplier) 1154 Reference identifier C an..70 R an Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used This segment is used to refer to the Purchase Order or Purchase Order Change Request to which the Purchase Order Response is responding. Additionally, further reference can be provided as corrections or clarifications to a previously sent Purchase Order or Purchase Order Change Request. References should normally be given at this point if they apply to all or a majority of the line items. RFF+VN: ' Page: 15 / 29

16 0090 SG1 C RFF A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export licence number, reservation number RFF M 1 1 Reference RFF C506 Reference M M 1153 Reference code qualifier M an..3 M an..3 ZZZ Mutually defined reference number 1154 Reference identifier C an..70 R an..70 MediaSaturn Subsidiary (ISO country code), e.g. "DE", "AT", "NL", Document line identifier C an..6 N Not used 4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used This segment is used to refer to the Purchase Order or Purchase Order Change Request to which the Purchase Order Response is responding. Additionally, further reference can be provided as corrections or clarifications to a previously sent Purchase Order or Purchase Order Change Request. References should normally be given at this point if they apply to all or a majority of the line items. RFF+ZZZ:DE' Page: 16 / 29

17 0150 SG3 C 99 1 NAD A group of segments identifying the parties with associated information NAD M 1 1 Name and address NAD 3035 Party function code qualifier M an..3 M an..3 SU Supplier BY Buyer MF Manufacturer of goods (Conditional) DP Delivery party IV Invoicee C082 Party identification details C A 3039 Party identifier M an..35 M an..35 GLN - Format n Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 R an..3 9 code C058 Name and address C N 3124 Name and address description M an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used 3124 Name and address description C an..35 N Not used C080 Party name C N 3036 Party name M an..35 N Not used 3036 Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3036 Party name C an..35 N Not used 3045 Party name format code C an..3 N Not used C059 Street C N 3042 Street and number or post M an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3042 Street and number or post C an..35 N Not used office box identifier 3164 City name C an..35 N Not used C819 Country sub-entity details C N 3229 Country sub-entity name code C an..9 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code 3228 Country sub-entity name C an..70 N Not used 3251 Postal identification code C an..17 N Not used 3207 Country name code C an..3 N Not used This segment is used to identify the trading partners involved in the Purchase Order Response. Identification of the buyer and supplier of goods and services is mandatory using DE's 3035 and C082. Additional parties can be identified as a clarification or correction to a previously sent Purchase Order or Purchase Order Change Request. The delivery address given in NAD at header level is the main delivery address for all line items. It can however be overridden at line level by the use of Segment Group 35 LOC/QTY/DTM to indicate split deliveries. Dependency Notes: The following composites and data elements are only used when a coded name and address can not be used. The affected Page: 17 / 29

18 composites and data elements are as follows: C080 - C C NAD+SU ::9' Page: 18 / 29

19 0320 SG8 C 5 1 CUX A group of segments specifying the currencies and related dates/periods valid for the whole order response CUX M 1 1 Currencies CUX C504 Currency details C R 6347 Currency usage code qualifier M an..3 M an..3 2 Reference currency 6345 Currency identification code C an..3 R an..3 ISO 4217 three alpha 6343 Currency type code qualifier C an..3 R an..3 9 Order currency 6348 Currency rate value C n..4 N Not used C504 Currency details C N 6347 Currency usage code qualifier M an..3 N Not used 6345 Currency identification code C an..3 N Not used 6343 Currency type code qualifier C an..3 N Not used 6348 Currency rate value C n..4 N Not used 5402 Currency exchange rate C n..12 N Not used 6341 Exchange rate currency market identifier C an..3 N Not used This segment is used to specify currency information for the complete purchase order response. The CUX segment is mandatory for international exchanges. This segment is not usually sent in the Purchase Order Response unless it provides a corrections or clarification to the currency information provided in a previous Purchase Order or Purchase Order Change Request. When specifying Reference and Target Currencies for international trade, one occurrence of CUX is all that is required. The reference currency is identified in the first occurrence of composite C504, with the target currency specified in the second occurrence of C504. The rate of exchange between the two is detailed in DE CUX+2:EUR:9' Page: 19 / 29

20 0970 SG26 C LIN-PIA-IMD-QTY-SG30 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details LIN M 1 1 Line item LIN 1082 Line item identifier C an..6 R an..6 Application generated number of the count of the order response lines Action request/notification C an..3 N Not used description code C212 Item number identification C D 7140 Item identifier C an..35 R an..35 Format n..14 GTIN - this is the number of the article being ordered Item type identification code C an..3 R an..3 SRV Global Trade Item Number 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C829 Sub-line information C N 5495 Sub-line indicator code C an..3 N Not used 1082 Line item identifier C an..6 N Not used 1222 Configuration level number C n..2 N Not used 7083 Configuration operation code C an..3 N Not used This segment is used to identify the product being responded to by means of an GTIN. Dependency Notes: C829 is only used when sub-lines are required. FOR A COMPLETE DESCRIPTION ON THE USAGE OF SUB-LINES PLEASE REFER TO PART I, SECTION LIN :SRV' Page: 20 / 29

21 0970 SG26 C LIN-PIA-IMD-QTY-SG30 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details PIA C 25 2 Additional product id PIA 4347 Product identifier code qualifier M an..3 M an..3 1 Additional identification DE 4347: Product Id function coded has the following restricted coded functions: A supplemental identification which provides more information complementary to the GTIN provided in the LIN segment, e.g., a batch number, promotional variant number, product group number, etc. An alternative identification which may be used where no GTIN has been provided in the LIN segment, e.g., a buyers or sellers article number, an HIBC code, etc. C212 Item number identification M M 7140 Item identifier C an..35 R an..35 Buyer's article number 7143 Item type identification code C an..3 R an Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C212 Item number identification C O 7140 Item identifier C an..35 R an..35 Supplier's article number 7143 Item type identification code C an..3 R an..3 SA Supplier's article number 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification code C an..3 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification code C an..3 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C212 Item number identification C N 7140 Item identifier C an..35 N Not used 7143 Item type identification code C an..3 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency code C an..3 N Not used This segment is used to specify additional or substitutional item identification codes such as a buyers, or sellers item number. In this example the PIA segment is used to provide an additional identification to the GTIN provided in the LIN segment. The GTIN provided in the LIN segment refers to the internal buyer's item number ABC1234. In this example the PIA segment is used to provide an GTIN of the product which is replacing the original ordered product, identified in the LIN segment by the GTIN This example details the HIBC code C001L which is provided as the primary product code because no GTIN was provided in the LIN segment. Page: 21 / 29

22 PIA :IN :SA' Page: 22 / 29

23 0970 SG26 C LIN-PIA-IMD-QTY-SG30 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details IMD C 99 2 Item description IMD 7077 Description format code C an..3 O an..3 A Free-form long description C272 Item characteristic C N 7081 Item characteristic code C an..3 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code C273 Item description C C 7009 Item description code C an..17 N Not used 1131 Code list identification code C an..17 N Not used 3055 Code list responsible agency C an..3 N Not used code 7008 Item description C an..256 O an..256 Article description 7008 Item description C an..256 N Not used 3453 Language name code C an..3 N Not used 7383 Surface or layer code C an..3 N Not used This segment is used to describe the current line item. It is recommended that this segment only be used for coded descriptions. Data element 7008 in clear text should only be used when no product code is available or when free-form descriptions are required by trading partners. If you wish to indicate that promotional details are marked on the package, then this should be indicated in DE 7233 in the PAC segment. IMD+A++:::Article description' Page: 23 / 29

24 0970 SG26 C LIN-PIA-IMD-QTY-SG30 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details QTY M 99 2 Quantity QTY C186 Quantity details M M 6063 Quantity type code qualifier M an..3 M an Ordered quantity 192 Free goods quantity 6060 Quantity M an..35 M an..35 Quantity 6411 Measurement unit code C an..3 N Not used This segment is used to specify quantity information related to the current line item. If split deliveries are being used, the quantities for the split delivery are specified in segment group 35. The totals for all quantities expressed in the QTY's at segment group level must equal the value in this QTY segment. QTY+21:100' Page: 24 / 29

25 1270 SG30 C 25 2 PRI A group of segments identifying the relevant pricing information for the goods or services ordered PRI M 1 2 Price details PRI C509 Price information C R 5125 Price code qualifier M an..3 M an Price amount C n..15 R n Price type code C an..3 N Not used 5387 Price specification code C an..3 N Not used 5284 Unit price basis value C n..9 N Not used 6411 Measurement unit code C an..3 N Not used 5213 Sub-line item price change operation code C an..3 N Not used This segment is used to provide price information for the current line item. The calculation price detailed in the Order Response will always be the Net Unit Price, i.e., Gross Price + Charges - Allowances. PRI+AAA:14.58' Page: 25 / 29

26 UNS M 1 0 Section control UNS 0081 Section identification M a1 M a1 S Detail/summary section separation This segment is used to separate the detail and summary sections of the message. UNS+S' Page: 26 / 29

27 UNT M 1 0 Message trailer UNT 0074 Number of segments in the message M n..6 M n..6 The total number of segments in the message is detailed here Message reference number M an..14 M an..14 The message reference numbered detailed here should equal the one specified in the UNH segment. This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. UNT ' Page: 27 / 29

28 UNZ M 1 0 Interchange trailer UNZ 0036 Interchange control count M n..6 M n..6 Number of messages or functional groups within an interchange Interchange control reference M an..14 M an..14 Identical to DE 0020 in UNB segment. This segment is used to provide the trailer of an interchange. UNZ ' Page: 28 / 29

29 Example Message No Tag Example 01 UNA UNA:+.? ' 02 UNB UNB+UNOC: : : : ORDRSP+ ++EANCOM+1' 03 UNH UNH ORDRSP:D:01B:UN:EAN010' 04 BGM BGM NA' 05 DTM DTM+137: :102' 06 DTM DTM+63: :102' SG1 07 RFF RFF+VN: ' SG1 08 RFF RFF+ZZZ:DE' SG3 09 NAD NAD+SU ::9' SG8 10 CUX CUX+2:EUR:9' SG26 11 LIN LIN :SRV' 12 PIA PIA :IN :SA' 13 IMD IMD+A++:::Article description' 14 QTY QTY+21:100' SG30 15 PRI PRI+AAA:14.58' 16 UNS UNS+S' 17 UNT UNT ' 18 UNZ UNZ ' Page: 29 / 29