COLES B2B INVOIC Invoice message

Transcription

1 COLES B2B INVOIC Invoice message EDIFACT/D01B/EANCOM 2002/INVOIC: INVOIC Invoice message Version: 1.4 Author: Coles COLES_B2B_D01B_INVOIC_V1.4.ecs 1 Ver 1.4

2 INVOIC Invoice message Message Status=13 A message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer. The United Nations Standard Invoice Message, with correct data qualification, serves also as the specification for Debit Note and Credit Note messages. Throughout this document, the reference to 'Invoice' may be interpreted as conveying the wider meaning of 'Invoice/Credit Note/Debit Note'. Not Defined: Pos Tag Segment Name Status Rep Notes Usage UNB INTERCHANGE HEADER M 1 Must use Heading: Pos Tag Segment Name Status Rep Notes Usage 0010 UNH MESSAGE HEADER M 1 N1/0010 Must use 0020 BGM BEGINNING OF MESSAGE M 1 N1/0020 Must use 0030 DTM DATE/TIME/PERIOD M 1 N1/0030 Must use 0120 Segment Group 1 C 2 N1/0120 Used 0130 RFF REFERENCE M 1 N1/0130 Must use 0220 Segment Group 2 C 3 N1/0220 Must use 0230 NAD NAME AND ADDRESS M 1 N1/0230 Must use 0270 Segment Group 3 C 1 N1/0270 Used 0280 RFF REFERENCE M 1 N1/0280 Used Detail: Pos Tag Segment Name Status Rep Notes Usage 1090 Segment Group 26 C N2/1090 Used 1100 LIN LINE ITEM M 1 N2/1100 Must use 1130 IMD ITEM DESCRIPTION C 1 N2/1130 Must use 1150 QTY QUANTITY C 1 N2/1150 Must use 1250 Segment Group 27 C 3 N2/1250 Recommended 1260 MOA MONETARY AMOUNT M 1 N2/1260 Must use 1330 Segment Group 29 C 1 N2/1330 Used 1340 PRI PRICE DETAILS M 1 N2/1340 Must use Summary: Pos Tag Segment Name Status Rep Notes Usage 2170 UNS SECTION CONTROL M 1 N3/2170 Must use 2180 CNT CONTROL TOTAL C 1 N3/2180 Used 2190 Segment Group 50 M 3 N3/2190 Must use 2200 MOA MONETARY AMOUNT M 1 N3/2200 Must use 2320 UNT MESSAGE TRAILER M 1 N3/2320 Must use Not Defined: Pos Tag Segment Name Status Rep Notes Usage UNZ INTERCHANGE TRAILER M 1 Must use COLES_B2B_D01B_INVOIC_V1.4.ecs 2 Ver 1.4

3 UNB INTERCHANGE HEADER Pos: Max: 1 Group: N/A Elements: 11 To start, identify and specify an interchange. UNB010 S001 SYNTAX IDENTIFIER M Comp Must use 0001 Syntax identifier M a 4/4 Must use UNOA UN/ECE level A 0002 Syntax version number M n 1/1 Must use 3 Version 3 UNB020 S002 INTERCHANGE SENDER M Comp Must use 0004 Sender identification M an 1/35 Must use 0007 Partner identification code qualifier C an 1/4 Used 14 EAN (European Article Numbering Association) ZZ Mutually defined * 0008 Address for reverse routing C an 1/14 Not used UNB030 S003 INTERCHANGE RECIPIENT M Comp Must use 0010 Recipient identification M an 1/35 Must use 0007 Partner identification code qualifier C an 1/4 Used ZZ Mutually defined * 0014 Routing address C an 1/14 Not used UNB040 S004 DATE/TIME OF PREPARATION M Comp Must use 0017 Date of preparation M n 6/6 Must use Format: YYMMDD 0019 Time of preparation M n 4/4 Must use Format: HHMM UNB Interchange control reference M an 1/14 Must use * UNB060 S005 RECIPIENTS REFERENCE PASSWORD C Comp Not used * 0022 Recipient's reference/password M an 1/14 Not used * 0025 Recipient's reference/password C an 2/2 Not used qualifier * UNB Application reference C an 1/14 Not used * UNB Processing priority code C a 1/1 Not used UNB Acknowledgement request C n 1/1 Used 1 Requested * UNB Cummunications agreement ID C an 1/35 Not used UNB Test indicator C n 1/1 Dependent 1 Interchange is a test UNB+UNOA: :ZZ :ZZ : ' COLES_B2B_D01B_INVOIC_V1.4.ecs 3 Ver 1.4

4 UNH MESSAGE HEADER Pos: 0010 Max: 1 Group: N/A Elements: 7 To head, identify and specify a message. UNH Message reference number M an 1/14 Must use UNH020 S009 MESSAGE IDENTIFIER M Comp Must use 0065 Message type M an 1/6 Must use INVOIC Invoice message 0052 Message version number M an 1/3 Must use D Draft version/un/edifact Directory 0054 Message release number M an 1/3 Must use 01B Release B 0051 Controlling agency, coded M an 1/3 Must use UN UN/CEFACT 0057 Association assigned code C an 1/6 Used Value: EAN010 * 0110 Code list directory version number C an 1/6 Not used * 0113 Message type sub-function C an 1/6 Not used identification * UNH Common access reference C an 1/35 Not used * UNH040 S010 STATUS OF THE TRANSFER C Comp Not used * 0070 Sequence of transfers M n 1/2 Not used * 0073 First and last transfer C a 1/1 Not used * UNH050 S016 MESSAGE SUBSET IDENTIFICATION C Comp Not used * 0115 Message subset identification M an 1/14 Not used * 0116 Message subset version number C an 1/3 Not used * 0118 Message subset release number C an 1/3 Not used * 0051 Controlling agency, coded C an 1/3 Not used * UNH060 S017 MESSAGE IMPLEMENTATION C Comp Not used GUIDELINE IDENTIFICATION * 0121 Message implementation guideline M an 1/14 Not used identification * 0122 Message implementation guideline C an 1/3 Not used version number * 0124 Message implementation guideline C an 1/3 Not used release number * 0051 Controlling agency, coded C an 1/3 Not used * UNH070 S018 SCENARIO IDENTIFICATION C Comp Not used * 0127 Scenario identification M an 1/14 Not used * 0128 Scenario version number C an 1/3 Not used * 0130 Scenario release number C an 1/3 Not used * 0051 Controlling agency, coded C an 1/3 Not used UNH+506+INVOIC:D:01B:UN:EAN010' COLES_B2B_D01B_INVOIC_V1.4.ecs 4 Ver 1.4

5 BGM BEGINNING OF MESSAGE Pos: 0020 Max: 1 Group: N/A Elements: 4 To indicate the type and function of a message and to transmit the identifying number. BGM010 C002 DOCUMENT/MESSAGE NAME C Comp Must use 1001 Document name code C an 1/3 Must use 384 Corrected invoice 388 Tax invoice * 1131 Code list identification code C an 1/17 Not used * 3055 Code list responsible agency code C an 1/3 Not used 1000 Document name Value "TAX INVOICE" C an 1/35 Dependent BGM020 C106 DOCUMENT/MESSAGE IDENTIFICATION C Comp Used 1004 Document identifier C an 1/20 Must use Invoice Number * 1056 Version identifier C an 1/9 Not used * 1060 Revision identifier C an 1/6 Not used BGM Message function code C an 1/3 Must use 7 Duplicate 9 Original * BGM Response type code C an 1/3 Not used BGM+388:::TAX INVOICE ' COLES_B2B_D01B_INVOIC_V1.4.ecs 5 Ver 1.4

6 DTM DATE/TIME/PERIOD Pos: 0030 Max: 1 Group: N/A Elements: 1 To specify date, and/or time, or period. DTM010 C507 DATE/TIME/PERIOD M Comp Must use 2005 Date or time or period function code M an 1/3 Must use qualifier 137 Document/message date/time 2380 Date or time or period value C an 1/35 Used Invoice Date 2379 Date or time or period format code C an 1/3 Used 203 CCYYMMDDHHMM DTM+137: :203' COLES_B2B_D01B_INVOIC_V1.4.ecs 6 Ver 1.4

7 Segment Group 1 Pos: 0120 Repeat: 2 Conditional Group: 1 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 0130 RFF REFERENCE M 1 Must use COLES_B2B_D01B_INVOIC_V1.4.ecs 7 Ver 1.4

8 RFF REFERENCE Pos: 0130 Max: 1 Group: 1 Elements: 1 To specify a reference. RFF010 C506 REFERENCE M Comp Must use 1153 Reference code qualifier M an 1/3 Must use ON Order number (purchase) Required: Purchase Order Number as sent in the original Purcahse Order. This is required for all despatch advice messages. AAK Despatch advice number Required: Vendor's Despatch Advice Number (ASN Number). Note: Each Invoice Number can have reference to only 1 Despatch Advice Number Reference identifier C an 1/35 Used * 1156 Document line identifier C an 1/6 Not used * 4000 Reference version identifier C an 1/35 Not used * 1060 Revision identifier C an 1/6 Not used Purchase Order Number is R N RFF+ON:R N' Despatch Advice Number is RFF+AAK:912345' COLES_B2B_D01B_INVOIC_V1.4.ecs 8 Ver 1.4

9 Segment Group 2 Pos: 0220 Repeat: 3 Conditional Group: 2 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 0230 NAD NAME AND ADDRESS M 1 Must use 0270 Segment Group 3 C 1 Used COLES_B2B_D01B_INVOIC_V1.4.ecs 9 Ver 1.4

10 NAD NAME AND ADDRESS Pos: 0230 Max: 1 Group: 2 Elements: 9 To specify the name/address and their related function, either by C082 only and/or unstructured by C058 or structured by C080 thru NAD Party function code qualifier M an 1/3 Must use BY Buyer Required: Used to identify the buyer responsible for this order. ST SU Ship to Required: To Identify which DC the goods have been shipped. Supplier Required: Coles assigned vendor number as shown in the purchase order. NAD020 C082 PARTY IDENTIFICATION DETAILS C Comp Used 3039 Party identifier M an 1/35 Must use * 1131 Code list identification code C an 1/17 Not used 3055 Code list responsible agency code C an 1/3 Used 9 EAN (International Article Numbering association) 92 Assigned by buyer or buyer's agent * NAD030 C058 NAME AND ADDRESS C Comp Not used * 3124 Name and address description M an 1/35 Not used * 3124 Name and address description C an 1/35 Not used * 3124 Name and address description C an 1/35 Not used * 3124 Name and address description C an 1/35 Not used * 3124 Name and address description C an 1/35 Not used * NAD040 C080 PARTY NAME C Comp Not used * 3036 Party name M an 1/35 Not used * 3036 Party name C an 1/35 Not used * 3036 Party name C an 1/35 Not used * 3036 Party name C an 1/35 Not used * 3036 Party name C an 1/35 Not used * 3045 Party name format code C an 1/3 Not used * NAD050 C059 STREET C Comp Not used * 3042 Street and number or post office box M an 1/35 Not used identifier * 3042 Street and number or post office box C an 1/35 Not used identifier * 3042 Street and number or post office box C an 1/35 Not used identifier * 3042 Street and number or post office box C an 1/35 Not used identifier * NAD City name C an 1/35 Not used * NAD070 C819 COUNTRY SUB-ENTITY DETAILS C Comp Not used * 3229 Country sub-entity name code C an 1/9 Not used * 1131 Code list identification code C an 1/17 Not used * 3055 Code list responsible agency code C an 1/3 Not used * 3228 Country sub-entity name C an 1/70 Not used * NAD Postal identification code C an 1/17 Not used * NAD Country name code C an 1/3 Not used COLES_B2B_D01B_INVOIC_V1.4.ecs 10 Ver 1.4

11 NAD+BY ::9' NAD+SU ::92' NAD+ST+9314GR::92' COLES_B2B_D01B_INVOIC_V1.4.ecs 11 Ver 1.4

12 Segment Group 3 Pos: 0270 Repeat: 1 Conditional Group: 3 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 0280 RFF REFERENCE M 1 Used COLES_B2B_D01B_INVOIC_V1.4.ecs 12 Ver 1.4

13 RFF REFERENCE Pos: 0280 Max: 1 Group: 3 Elements: 1 User Option (Usage): Used To specify a reference. RFF010 C506 REFERENCE M Comp Must use 1153 Reference code qualifier M an 1/3 Must use AMT Goods and Services Tax identification number required: This code is used to specify suppliers ABN Reference identifier C an 1/70 Used * 1156 Document line identifier C an 1/6 Not used * 4000 Reference version identifier C an 1/35 Not used * 1060 Revision identifier C an 1/6 Not used RFF+AMT: ' COLES_B2B_D01B_INVOIC_V1.4.ecs 13 Ver 1.4

14 Segment Group 26 Pos: 1090 Repeat: Conditional Group: 26 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 1100 LIN LINE ITEM M 1 Must use 1130 IMD ITEM DESCRIPTION C 1 Must use 1150 QTY QUANTITY C 1 Must use 1250 Segment Group 27 C 3 Recommended 1330 Segment Group 29 C 1 Used COLES_B2B_D01B_INVOIC_V1.4.ecs 14 Ver 1.4

15 LIN LINE ITEM Pos: 1100 Max: 1 Group: 26 Elements: 6 To identify a line item and configuration. LIN Line item identifier C an 1/6 Used * LIN Action request/notification description C an 1/3 Not used code LIN030 C212 ITEM NUMBER IDENTIFICATION C Comp Used 7140 Item identifier C an 1/35 Used 7143 Item type identification code C an 1/3 Used SRV EAN.UCC Global Trade Item Number * 1131 Code list identification code C an 1/17 Not used * 3055 Code list responsible agency code C an 1/3 Not used * LIN040 C829 SUB-LINE INFORMATION C Comp Not used * 5495 Sub-line indicator code C an 1/3 Not used * 1082 Line item identifier C an 1/6 Not used * LIN Configuration level number C n 1/2 Not used * LIN Configuration operation code C an 1/3 Not used LIN :SRV' COLES_B2B_D01B_INVOIC_V1.4.ecs 15 Ver 1.4

16 IMD ITEM DESCRIPTION Pos: 1130 Max: 1 Conditional Group: 26 Elements: 4 To describe an item in either an industry or free format. IMD Description format code C an 1/3 Used F Free-form * IMD020 C272 ITEM CHARACTERISTIC C Comp Not used * 7081 Item characteristic code C an 1/3 Not used * 1131 Code list identification code C an 1/17 Not used * 3055 Code list responsible agency code C an 1/3 Not used IMD030 C273 ITEM DESCRIPTION C Comp Used * 7009 Item description code C an 1/17 Not used * 1131 Code list identification code C an 1/17 Not used * 3055 Code list responsible agency code C an 1/3 Not used 7008 Item description C an 1/256 Used * 7008 Item description C an 1/256 Not used * 3453 Language name code C an 1/3 Not used * IMD Surface or layer code C an 1/3 Not used IMD+F++:::COLES COFFEE' Vendors must submit item description up to 256 characters in upper case characters only. COLES_B2B_D01B_INVOIC_V1.4.ecs 16 Ver 1.4

17 QTY QUANTITY Pos: 1150 Max: 1 Conditional Group: 26 Elements: 1 To specify a pertinent quantity. QTY010 C186 QUANTITY DETAILS M Comp Must use 6063 Quantity type code qualifier M an 1/3 Must use 47 Invoiced quantity 6060 Quantity M an 1/35 Must use 6411 Measurement unit code KGM - Kilogram C an 1/3 Dependent QTY+47:16' Conditional: Unit of measurement in kilograms is used for products that are variable in weight and/or quantity. COLES_B2B_D01B_INVOIC_V1.4.ecs 17 Ver 1.4

18 Segment Group 27 Pos: 1250 Repeat: 3 Conditional Group: 27 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 1260 MOA MONETARY AMOUNT M 1 Must use COLES_B2B_D01B_INVOIC_V1.4.ecs 18 Ver 1.4

19 MOA MONETARY AMOUNT Pos: 1260 Max: 1 Group: 27 Elements: 1 To specify a monetary amount. MOA010 C516 MONETARY AMOUNT M Comp Must use 5025 Monetary amount type code qualifier M an 1/3 Must use 128 Total amount Required: This code is used to specify the Line Item Value excluding GST. 203 Line item amount Required: This code is used to specify the Line Item Value including GST. 369 Goods and services tax Required: This code is used to specify the Line Item Value of GST Monetary amount C n 1/35 Used * 6345 Currency identification code C an 1/3 Not used * 6343 Currency type code qualifier C an 1/3 Not used * 4405 Status description code C an 1/3 Not used Total Amount for the item excluding GST MOA+128: ' Total Amount for the item including GST MOA+203: ' Total GST Amount for this line item. MOA+369: COLES_B2B_D01B_INVOIC_V1.4.ecs 19 Ver 1.4

20 Segment Group 29 Pos: 1330 Repeat: 1 Conditional Group: 29 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 1340 PRI PRICE DETAILS M 1 Must use COLES_B2B_D01B_INVOIC_V1.4.ecs 20 Ver 1.4

21 PRI PRICE DETAILS Pos: 1340 Max: 1 Group: 29 Elements: 2 To specify price information. PRI010 C509 PRICE INFORMATION C Comp Used 5125 Price code qualifier M an 1/3 Must use 1E Calculation Net inc GST 5118 Price amount C n 1/15 Used * 5375 Price type code C an 1/3 Not used * 5387 Price specification code C an 1/3 Not used * 5284 Unit price basis value C n 1/9 Not used * 6411 Measurement unit code C an 1/3 Not used * PRI Sub-line item price change operation code C an 1/3 Not used PRI+1E: ' COLES_B2B_D01B_INVOIC_V1.4.ecs 21 Ver 1.4

22 UNS SECTION CONTROL Pos: 2170 Max: 1 Group: N/A Elements: 1 To separate header, detail and summary sections of a message. UNS Section identification M a 1/1 Must use S Detail/summary section separation UNS+S' COLES_B2B_D01B_INVOIC_V1.4.ecs 22 Ver 1.4

23 CNT CONTROL TOTAL Pos: 2180 Max: 1 Conditional Group: N/A Elements: 1 User Option (Usage): Used To provide control total. CNT010 C270 CONTROL M Comp Must use 6069 Control total type code qualifier M an 1/3 Must use 2 Number of line items in message 6066 Control total value M n 1/18 Must use * 6411 Measurement unit code C an 1/3 Not used CNT+2:3' COLES_B2B_D01B_INVOIC_V1.4.ecs 23 Ver 1.4

24 Segment Group 50 Pos: 2190 Repeat: 3 Group: 50 Elements: N/A Segment Group Summary: Pos Tag Segment Name Status Rep Usage 2200 MOA MONETARY AMOUNT M 1 Must use COLES_B2B_D01B_INVOIC_V1.4.ecs 24 Ver 1.4

25 MOA MONETARY AMOUNT Pos: 2200 Max: 1 Group: 50 Elements: 1 To specify a monetary amount. MOA010 C516 MONETARY AMOUNT M Comp Must use 5025 Monetary amount type code qualifier M an 1/3 Must use 39 Invoice total amount Required: The code is used to specify the total amount of the Invoice including GST. 128 Total amount Required: Required: The code is used to specify the total amount of the Invoice excluding GST. 369 Goods and services tax Required: Required: The code is used to specify the total GST amount included in the Total Invoice Monetary amount C n 1/35 Used * 6345 Currency identification code C an 1/3 Not used * 6343 Currency type code qualifier C an 1/3 Not used * 4405 Status description code C an 1/3 Not used Total amount for the invoice excluding GST. MOA+128:354.17' Total amount for invoice including GST. MOA+39:389.58' Total GST amount for the invoice. MOA+369:35.41' COLES_B2B_D01B_INVOIC_V1.4.ecs 25 Ver 1.4

26 UNT MESSAGE TRAILER Pos: 2320 Max: 1 Group: N/A Elements: 2 To end and check the completeness of a message. UNT Number of segments in a message M n 1/10 Must use UNT Message reference number M an 1/14 Must use Comments: , the value shall be identical to the value in 0062 in the corresponding UNH segment. UNT ' COLES_B2B_D01B_INVOIC_V1.4.ecs 26 Ver 1.4

27 UNZ INTERCHANGE TRAILER Pos: Max: 1 Group: N/A Elements: 2 To end and check the completeness of an interchange. UNZ Interchange control count M n 1/6 Must use UNZ Interchange control reference M an 1/14 Must use UNZ+1+62' COLES_B2B_D01B_INVOIC_V1.4.ecs 27 Ver 1.4

28 Appendix All Included Elements in All Included Segments Id Elements Used in Segments C002 DOCUMENT/MESSAGE NAME BGM C082 PARTY IDENTIFICATION DETAILS NAD C106 DOCUMENT/MESSAGE IDENTIFICATION BGM C186 QUANTITY DETAILS QTY C212 ITEM NUMBER IDENTIFICATION LIN C270 CONTROL CNT C273 ITEM DESCRIPTION IMD C506 REFERENCE RFF C507 DATE/TIME/PERIOD DTM C509 PRICE INFORMATION PRI C516 MONETARY AMOUNT MOA S001 SYNTAX IDENTIFIER UNB, UNH 0001 Syntax identifier UNB 0002 Syntax version number UNB 0004 Sender identification UNB 0007 Partner identification code qualifier UNB 0010 Recipient identification UNB 0017 Date of preparation UNB 0019 Time of preparation UNB 0020 Interchange control reference UNB, UNZ 0031 Acknowledgement request UNB 0035 Test indicator UNB 0036 Interchange control count UNZ 0051 Controlling agency, coded UNH 0052 Message version number UNH 0054 Message release number UNH 0057 Association assigned code UNH 0062 Message reference number UNH, UNT 0065 Message type UNH 0074 Number of segments in a message UNT 0081 Section identification UNS 1000 Document name BGM 1001 Document name code BGM 1004 Document identifier BGM 1082 Line item identifier LIN 1153 Reference code qualifier RFF 1154 Reference identifier RFF 1225 Message function code BGM 2005 Date or time or period function code qualifier DTM 2379 Date or time or period format code DTM 2380 Date or time or period value DTM 3035 Party function code qualifier NAD 3039 Party identifier NAD 3055 Code list responsible agency code NAD 5004 Monetary amount MOA 5025 Monetary amount type code qualifier MOA 5118 Price amount PRI 5125 Price code qualifier PRI 6060 Quantity QTY 6063 Quantity type code qualifier QTY 6066 Control total value CNT 6069 Control total type code qualifier CNT 6411 Measurement unit code QTY 7008 Item description IMD 7077 Description format code IMD 7140 Item identifier LIN 7143 Item type identification code LIN COLES_B2B_D01B_INVOIC_V1.4.ecs 28 Ver 1.4

29 Table of Contents Invoice message INTERCHANGE HEADER MESSAGE HEADER BEGINNING OF MESSAGE DATE/TIME/PERIOD Segment Group REFERENCE Segment Group NAME AND ADDRESS Segment Group REFERENCE Segment Group LINE ITEM ITEM DESCRIPTION QUANTITY Segment Group MONETARY AMOUNT Segment Group PRICE DETAILS SECTION CONTROL CONTROL TOTAL Segment Group MONETARY AMOUNT MESSAGE TRAILER INTERCHANGE TRAILER Appendix All Included Elements in All Included Segments COLES_B2B_D01B_INVOIC_V1.4.ecs i Ver 1.4