TENDER REF. COR93/2017. The Support & Maintenance of IT Facilities Power; Cooling & Cabling Infrastructure for a Period of 24 Months for ACSA

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1 TENDER REF. COR93/2017 The Support & Maintenance of IT Facilities Power; Cooling & Cabling Infrastructure for a Period of 24 Months for ACSA 24 JULY 2017

IMPORTANT DATES 4 TENDER EVALUATION PROCESS & CRITERIA 5

2 AIRPORTS COMPANY SOUTH AFRICA 2 CONTENTS 1 WELCOME & INTRODUCTION ACSA TEAM 2 CONFIRMATION OF TENDER PACK 3 IMPORTANT DATES 4 TENDER EVALUATION PROCESS & CRITERIA 5 TENDER OPERATIONAL REQUIREMENTS 6 SUBMISSION INSTRUCTIONS & QUESTIONS

AIRPORTS COMPANY SOUTH AFRICA 3 IMPORTANT DATES 24 July 2017 - Briefing Session 1 st Q & A closing date 7 Aug 2017 2 nd Q & A closing date 18 July 2017 Tender Closing

3 AIRPORTS COMPANY SOUTH AFRICA 3 IMPORTANT DATES 24 July Briefing Session 1 st Q & A closing date 7 Aug nd Q & A closing date 18 July 2017 Tender Closing Date 25 August :00 -Tender Box A Contact : Please direct all tender related queries to: Acsa-scm-tenders-PK@airports.co.za use Ref. COR 93/2017 on the Subject line

4 AIRPORTS COMPANY SOUTH AFRICA 4 IMPORTANT DATES Site Visit Requirements: REFLECTIVE JACKETS SAFETY BOOTS COR 93/2017 PHYSICAL INFRASTRUCTURE - SITE VISIT SCHEDULE SITE Date Venue Time Permit ELS East London Airport 25 July 2017 Info Desk 09h00 Free PLZ Port Elizabeth Airport 26 July 2017 Info Desk 09h00 Free KSIA King Shaka International Airport 27 July 2017 Info Desk 09h00 R GRJ George Airport 31 July 2017 Info Desk 10h00 Free CPT Cape Town International Airport 01 August 2017 Info Desk 09h00 R OR Or Tambo International Airport 02 August 2017 Info Desk 09h00 R

5 AIRPORTS COMPANY SOUTH AFRICA 5 CONFIRMATION OF TENDER PACK Published: National treasury - etenders & Acsa Corp. Bulletin 1. Request for Proposal Document ( RFP) Pdf 2. Annexure 1 A - IT Power, cooling and cabling Scope of Work Document 3. Annexure 1 B - IT Power, cooling and cabling Standards 4. Annexure 1 C - IT Power, cooling and cabling Work Packages 5. Annexure 1 D - IT Power, cooling and cabling Response Form 6 Annexure 1 D - IT Power, cooling and cabling Response Form 7 Annexure 1E to 1J - IT Power, cooling and cabling Pricing Workbook Pdf Pdf Word Pdf Word Pdf 8 Annexure 1E to 1J - IT Power, cooling and cabling Pricing Workbook Excel 9 Annexure 1 K - IT Power, cooling and cabling Definitions 10 Annexure 1 A - IT Power, cooling and cabling Scope of Work Document Excel Pdf

AIRPORTS COMPANY SOUTH AFRICA 6 TENDER EVALUATION

stage must be complied with prior to progression to the

ACSA reserves the right to disqualify bidders without

Phase 1 Phase 2 Phase 3 Phase 4 Check if Pre-Qualifying

6 AIRPORTS COMPANY SOUTH AFRICA 6 TENDER EVALUATION PROCESS Evaluation Phases: Requirements of any given stage must be complied with prior to progression to the next stage. ACSA reserves the right to disqualify bidders without requesting any outstanding document/information. Phase 1 Phase 2 Phase 3 Phase 4 Check if Pre-Qualifying & Min Requirements are meet Check if All Mandatory Documents received Evaluate Functional Criteria Price & B-BBEE

AIRPORTS COMPANY SOUTH AFRICA 7 TENDER EVALUATION PROCESS Tender Pre-qualifying Criteria In terms of the PPPFA Regulation 4, an organ of state can apply prequalifying criteria to advance certain

7 AIRPORTS COMPANY SOUTH AFRICA 7 TENDER EVALUATION PROCESS Tender Pre-qualifying Criteria In terms of the PPPFA Regulation 4, an organ of state can apply prequalifying criteria to advance certain Designated Groups. Only bidders with B-BBEE level of 1, 2 or 3 will be considered for this tender. Valid certificates required at closing date of tender. Consortium Each member must at least have one of above level. Joint Venture Joint B-BBEE must at least have one of above level.

8 AIRPORTS COMPANY SOUTH AFRICA 8 TENDER EVALUATION PROCESS Tender Minimum Requirements A Bidder who fails to meet any or all the above minimum requirements at closing date will be disqualified. 1 Proof of OEM certification/accreditation for the respective work packages where required / applicable. 2 Minimum of five (5) years cumulative relevant experience required in providing IT Facilities, Power, Cooling and Cabling Infrastructure, Proof of experience supported by 1x contactable ref. letters from clients, Such must confirm the bidder s experience in the respective work packages. Bidders must refer to item 3.2 of Annexure 1D IT Power, Cooling and Cabling Response Form for the respective letters required. 3 40% transformation required under section Detailed proposal required

9 AIRPORTS COMPANY SOUTH AFRICA 9 TENDER EVALUATION PROCESS Tender Administrative Requirements Bidders MUST submit the following mandatory administrative documents before being considered for Functional and Technical Evaluation: a) Proof of registration with National Treasury CSD, ( b) Acceptance of the terms and conditions of the RFP ( Ref. Appendix A) c) Valid Tax Clearance Certificate; d) Valid B-BBEE certificate (only level 1, 2 or 3 will be considered). e) Letter of good standing in Safety compliance from the department of Labour f) Complete & Sign all applicable Annexures/Appendices of the RFP

10 AIRPORTS COMPANY SOUTH AFRICA 10 TENDER EVALUATION PROCESS Transformation Requirements As a public enterprise, ACSA has an obligation to assist the South African government with addressing the economic imbalances of the past. a) Skills Development b) Increase in black / woman / youth / disabled ownership percentage c) Improvement of employment equity percentage d) EME Spend e) Preferential procurement f) Rural integration and small business promotion

11 Resources Area Sub Area Response Form Section Reference Measure Score Rating Options Min Max Comments AIRPORTS COMPANY SOUTH AFRICA 11 TENDER EVALUATION PROCESS Tender Functional Criteria Section TOTAL S Project Management Technical Resources Power and Cooling Technical Resources Physical Infrastructure Provide proof of available Project Manager with PMBOK or Prince 2 certification with a minimum of 2 years experience Please do not provide CV s. Prove years of experience via reference letters for projects worked on Provide proof of valid certified technical resources for the areas in the table below. Please do not provide CV s. Prove years of experience via reference letters for projects worked on AND/OR multiple certificates for the same certification (Re-certification). A Copy of the Certificate for each of the resources that is being submitted is required. Provide proof of valid certified technical resources for the areas in the table below. Please do not provide CV s. Prove years of experience via reference letters for projects worked on AND/OR multiple certificates for the same certification (Re-certification). A Copy of the Certificate for each of the resources that is being submitted is required. 5 Points - Two or more Resources Supplied with Either a valid PMBOK and/or PRINCE2 certification, with >= 2 years experience. Proof Provided and valid. 4 Points - 1 Resources Supplied with Either a valid PMBOK OR PRINCE2 certification, with minimum of 2 years experience. Proof Provided and valid. 2 Points - 1 Resources Supplied with Either PMBOK OR PRINCE2 certification, with < 2 years experience 0 Points - Does Not Comply at all or No Response or Incomplete Response, NO Proof Provided(no References) 10 Points - Supplied the More than the minimum Resources with Valid Certifications and the minimum number of years experience. Proof provided and valid 8 Points - Supplied the minimum Resources with Valid Certifications and the minimum number of years experience. Proof provided and valid 5 Points - Supplied the less than the minimum Resources with Valid Certifications and the minimum number of years experience. 0 Points - Does Not Comply at all or No Response or Incomplete Response, NO Proof Provided(no References) 10 Points - Supplied the More than the minimum Resources with Valid Certifications and the minimum number of years experience. Proof provided and valid 8 Points - Supplied the minimum Resources with Valid Certifications and the minimum number of years experience. Proof provided and valid 5 Points - Supplied the less than the minimum Resources with Valid Certifications and the minimum number of years experience. 0 Points - Does Not Comply at all or No Response or Incomplete Response, NO Proof Provided(no References)

12 Proven Experience AIRPORTS COMPANY SOUTH AFRICA 12 TENDER EVALUATION PROCESS Tender Functional Criteria IT Cooling Maintenance References (minimum of 20 facilities and 1 Data Centre of Tier3 rating) Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of IT Cooling Infrastructure Maintenance Experience 15 Points - Provided more than 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 12 Points - Provided 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 6 Points - Provided NO References OR Reference could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided IT Cooling Design and Build References (minimum of 1 Datacentres with at least Tier3 design rating Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of IT Cooling Design and Build Experience 10 Points - Provided more than 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 8 Points - Provided 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 4 Points - Provided NO Reference OR Reference could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided IT Power Maintenance References (minimum of 20 facilities and 1 Data Centre of Tier3 rating) Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of IT Power Infrastructure Maintenance Experience 15 Points - Provided more than 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 12 Points - Provided 1 References, References could be verified and environment size is equal or larger than the minimum required 6 Points - Provided NO References OR References could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided IT Power Design and Build References (minimum of 1 Datacentres with at least Tier3 design rating) Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of IT Power Design and Build Experience 10 Points - Provided more than 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 8 Points - Provided 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 4 Points - Provided NO Reference OR Reference could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided IT cabling Maintenance References (minimum of 2000 data points AND 20 Fibre interconnected Facilities AND1 Data Centre of Tier3 rating) Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of IT Cabling Infrastructure Maintenance Experience 15 Points - Provided more than 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 12 Points - Provided 1 References, References could be verified and environment size is equal or larger than the minimum required 6 Points - Provided NO References OR References could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided Long Distance References (minimum 1 KM Of continuous trenching) Provide an original signed / stamped contactable letter of reference on a company letterhead as proof of Long Distance Trenching Experience 10 Points - Provided more than 1 Reference, Reference 1 could be verified and environment size is equal or larger than the minimum required 8 Points - Provided 1 Reference, Reference could be verified and environment size is equal or larger than the minimum required 4 Points - Provided NO Reference OR Reference could NOT be verified OR environment size is less than the minimum required 0 Points - Does Not Comply at all or No Response or Incomplete Response, No references Provided

13 Summary of Scope of Work AIRPORTS COMPANY SOUTH AFRICA 13 Supply, install, support and monitor the existing and new IT Power, Cooling, Cabling IT facility services Project delivery IMACD Preventative maintenance Pro-active maintenance

14 OPERATIONAL REQUIREMENTS AIRPORTS COMPANY SOUTH AFRICA 14 Bidders MUST ensure that the following equipment /items will be available to conduct work within ACSA s environment a) Provide proof of appropriate cherry pickers (hired or company owned) and a resource with a cherry picker licence for operations at ORTIA, KSIA and CTIA; b) Provide proof of appropriate airside vehicles and licenced operators for the full duration of the contract for airside operations at ORTIA, KSIA and CTIA; c) Approved safety file per site will be required before work commences. Where required, permits per work package will be required (hot works etc)

15 AIRPORTS COMPANY SOUTH AFRICA 15 OPERATIONAL REQUIREMENTS Bidder will have to comply with the following: a) Permits will be required per site per resource before work commences b) Proof of valid airside insurance is required prior to work commences c) ACSA standards and governance requirements to be followed at all times d) The Bidder will be required to meet all ACSA-IT requirements for certification during the term of the contract, at its own cost e) Office, parking and storage utilities will be rented from ACSA by the Bidder

16 OPERATIONAL REQUIREMENTS AIRPORTS COMPANY SOUTH AFRICA 16 a) ACSA are not obliged to rollout out the work packages as listed in Annexure1C b) Proof of CIDB registration meeting the specified CIDB grading for the installation work may be requested at any time by ACSA. c) The bidder will conduct an exhaustive inventory and status audit of all IT facilities power and cooling systems and provide a comprehensive audit report within sixty (60) days of the contract commencement date. This will be accompanied with a status report presentation toacsa IT.

17 AIRPORTS COMPANY SOUTH AFRICA 17 PRICING ASSUMPTIONS Where distance is not provided for copper cable installations, quote for 90m per installation Where distance is not provided for fibre installations, quote for 2 000m per installation Where quoting for trenching, quote for 2 000m of hard-work trenching

18 AIRPORTS COMPANY SOUTH AFRICA 18 TENDER ADMIN REQUIREMENTS Submission Instructions The Tender box is located at: Tender Box A 3 rd Floor, North Wing ( Next to the viewing deck) ACSA Offices, OR Tambo International Airport Closing Date: 25 August 2017 Closing Time: 14:00 Tender Box A

19 AIRPORTS COMPANY SOUTH AFRICA 19 INTERACTION SESSION Questions?

20 AIRPORTS COMPANY SOUTH AFRICA 20 END OF BRIEFING SESSION Thank You & Good Luck

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