MEETING NOTICE & AGENDA VILLAGE BOARD COMMITTEE OF THE WHOLE. September 12, :00 p.m. Public Works Facility 711 Laramie Avenue, Wilmette, IL

Transcription

1 1200 Wilmette Avenue WILMETTE, ILLINOIS MEETING NOTICE & AGENDA VILLAGE BOARD COMMITTEE OF THE WHOLE September 12, :00 p.m. Public Works Facility 711 Laramie Avenue, Wilmette, IL 1) Call to Order 2) Discussion of Long Range Planning (Meeting 1 of 2)- Water and Roads 3) Public Comment 4) Adjournment Robert T. Bielinski Village President If you are a person with a disability and need special accommodations to participate in and/or attend any Village public meeting, please notify the Village Manager s Office at (847) or TDD (847) For additional information please call (847) , the Village Clerk s Office.

2 Engineering (847) Department Fax (847) DATE: September 9, 2016 TO: FROM: Timothy J. Frenzer, Village Manager Brigitte Berger, P.E., Director of Engineering and Public Works SUBJECT: Supporting Materials for the September 12, 2016 Committee of the Whole Meeting At the Village President s request, attached are a spreadsheet and corresponding map of pavement condition indexes (PCI s ) for all streets in the Village, except brick streets. It is important to note that the Section ID (far left column) does not necessarily correspond to a typical block. Rather, the ID references roadway sections with similar pavement characteristics, such as pavement type, condition and construction date. To accurately locate the PCI for a specific street, refer to the location map first and then look for the corresponding Section ID on the spreadsheet.

3 Surface Description ABR=Asphalt over brick APC=Asphalt over concrete AC=Asphalt Street PCC=Concrete Street Section ID Branch Name From To Surface Length (ft) Condition TH St Wilmette Ave Highland Ave ABR TH St Greenleaf Ave Forest Ave AC 1, Garrison Ave City Limit North End APC Forest Ave 5TH St 9TH St ABR 2, Prairie Ave Isabella St Wilmette Ave ABR 2, Central Ave 4TH St 9TH St APC 2, Prairie Ave Wilmette Ave 15TH St ABR 1, Gregory Ave Park Ave 15th St AC 1, Poplar Dr Isabella St Wilmette Ave AC 2, Lawler Ave Big Tree Ln Temple Ln AC Hollywood Ct Old Glenview Rd Cul de Sac AC 1, Glendenning Rd Greenwood Ave Ashland Ave PCC Ridge Rd City Limit/Isabella St Wilmette Ave AC 1, Forest Ave 9TH St 10TH St ABR Knoll Ln Iroquois Rd Elmwood Ave AC Ouilmette Ln Washington Ave Lake Ave AC 1, Laurel Ave Sheridan Rd West End AC Central Ave 3RD St 4TH St APC TH St Gregory Ave Maple Ave AC Valley View Dr. Hartzell Glenview Rd AC Hawthorne Ln Locust Rd Cul de Sac AC TH St Maple Ave Greenleaf Ave AC 1, Cardinal Ln Illinois Rd Cul de Sac PCC Valley View Ct Valley View Dr Cul de Sac AC Hunter Rd Elmwood Ave Thornwood Ave PCC Hill St east end Hibbard Rd AC Washington Ave Sheridan Rd Michigan Ave AC Central Ave Hibbard Rd La Vergne Ave AC 1, Forest Ave 10TH St R/R ABR 2, Kenilworth Ave 21ST St Ridge Rd PCC Seminole Rd Iroquois Rd End APC Greenleaf Ave Cul de sac Hibbard Rd AC Big Tree Ln Glenview Rd Lawlwer Ave AC Kilpatrick Ave Hartzell St Glenview Rd AC Locust Rd Wilmette Ave Lake Ave AC 2, Wilmette Ave Green Bay Rd Prairie Ave AC 1, Lake Ave Wilmette Ave 260' east of 5TH St AC 3, TH St Central Ave Lake Ave APC Pioneer Ln Old Glenview Rd Cul de Sac AC Park Ave Linden Ave Wilmette Ave ABR TH St Central Ave Highland Ave PCC Thornwood Ave Hunter Rd Ridge Rd PCC 2, Elmwood Ave Hunter Rd Dartmouth APC Lilac Ln Briar Ln Millbrook Ln AC Greenleaf Ave 10TH St Poplar Dr ABR 1, Sprucewood Rd Sprucewood Rd Cul de Sac AC Old Glenview Rd Skokie Blvd Hibbard Rd AC 1, Wilmette Ave Hibbard Rd Lawler Ave AC 1, Lake Ave Sheridan Rd Michigan Ave ABR Hunter Rd Kenilworth Ave Beechwood Ave PCC Manor Dr Lake Ave Illinois Rd AC 1, ST St Elmwood Ave Beechwood Ave PCC 1, Orchard Ln Romona Rd Cul de Sac AC Elmwood Ave Ridge Rd Hunter Rd PCC 2, Wilmette Ave Prairie Ave Ridge Rd AC 3, Greenleaf Ave Hibbard Rd La Vergne Ave AC 1, New Trier Ct Illinois Rd Cul de Sac AC Sunset Dr Old Glenview Rd Glenview Rd AC Indian Wood Rd Lake Ave Hibbard Rd AC 1, Girard Ave City Limit North End APC

4 Section ID Branch Name From To Surface Length (ft) Condition 119 Blackhawk Rd Locust Rd Romona Rd APC 1, Forest Ave Manor Dr Laramie Ave AC La Vergne Wilmette Ave Lake Ave AC 2, Chestnut Ave Hunter Rd Ridge Rd PCC 2, Virginia Ln Illinois Rd Cul de Sac AC Parkview Ct Old Glenview Rd Cul de Sac AC La Crosse Ave Central Ave La Vergne Ave AC 2, Greenwood Ave Ridge Rd Hunter Rd PCC 2, Cornell St Lake Ave Cul de Sac AC Greenwood Ave Hunter Rd Dartmouth Rd APC Kenilworth Ave Hunter Rd Locust Rd AC 2, Lamon Ave north end Big Tree Ln AC Laurel Ave 3RD St East End AC Wilmette Ave Skokie Blvd Hibbard Rd AC Wilmette Ave R/R Tracks Lake Ave APC 1, Central Ave Green Bay Rd Park Ave AC Laramie Ave Wilmette Ave/City Limit Lake Ave AC 2, Isabella St 3RD St Poplar Dr AC 3, Lockerbie Ln Old Gleneview Rd Cul de Sac AC 1, Park Ave Gregory Ave Prairie Ave AC Sunset Dr Glenview Rd Wilmette Ave AC 1, Washington Ave 12TH St End/Metra AC TH St Greenleaf Ave Central Ave APC Beechwood Ave Hunter Rd Ridge Rd PCC 2, Grant St Illinois Rd North End PCC Greenleaf Ave 4TH St 10TH St ABR 2, Hartzell St Hibbard Rd Cul de Sac AC Linden Ave Green Bay Rd Prairie Ave ABR Princeton Pl Thornwood Ave Kenilworth Ave PCC Sprucewood Rd Illinois Rd Cul de Sac AC Thornwood Ave Hunter Rd Illinois Rd PCC 2, Columbus Ave Lake Ave Cul de Sac AC Forest Ave Green Bay Rd 15TH St ABR Golf Terrace Maple Ave Cul de Sac AC Pinecrest Ln Washington Av Cul de Sac AC Sandy Ln Wilmette Av Cul de Sac AC 1, Washington Ave Le Claire Ave Laramie Ave AC TH St Maple Ave Laurel Ave APC Green Bay Rd Isabella St Wilmette Ave AC 2, Kenilworth Ave 21st St Hunter Rd AC 1, TH St Elmwood Ave South Green Bay Rd ABR TH St Laurel Ave Greenleaf Ave AC Laramie Ave Illinois Rd Lake Ave AC 1, Maple Ave R/R Tracks PVMNT Change AC 1, Washington Ave Sheridan Rd 8TH St AC 2, Westwood Ln Seger St Lake Ave AC Birchwood Ave Harvard St Hunter Rd AC Heather Ln Millbrook Ln Briar Dr AC Hunter Ct Hunter Rd Cul de Sac AC Isabella St Green Bay Rd 14TH St ABR 2, La Cross Court cul de sac La Crosse Ave AC Millbrook Heather Ln Briar Dr AC Oxford Ln Lake Ave Cul de Sac AC Riverside Dr Frontage Rd Manor Dr AC Westerfield Dr Sheridan Rd 10TH St AC Wilmette Ave Chg Width Locust Rd AC 2, TH St Forest Ave Elmwood Ave PCC TH St Washington Ave Schiller Ave AC Central Ave Central Ave Cul de Sac #1 AC Colgate St Thornwood Ave Kenilworth Ave PCC Hunter Rd Lake Ave Elmwood Ave AC 1, Ashland Ln Green Bay Rd Glending Rd AC Carriage Way Dr Old Glenview Rd Cul de Sac AC Central Ave Sheridan Rd 3RD St APC Cleveland St Thornwood Ave North End PCC Cranston Ct Hibbard Rd cul de sac AC Crestview Ln Illinois Rd Cul de Sac AC Highcrest Dr Illinois Rd West End AC 1,

5 Section ID Branch Name From To Surface Length (ft) Condition 141 Hunter Rd Thornwood Ave Kenilworth Ave AC Knox Ave Wilmette Ave Central Ave AC Middlebury Ln Thornwood Ave North End PCC Lawler Ave Temple Ln La Vergne Ave AC 3, Romona Rd Wilmette Ave Lake Ave AC 2, Sunset Dr Sunset Dr Cul de Sac AC Sunset Dr Sunset Dr Cul de Sac AC Temple Ln La Vergne Ave Cul de Sac AC 1, Thornwood Ave Manor Dr Laramie Ave AC Cedar Ln Central Ave Cul de Sac AC Central Ave Romona Rd Skokie Blvd AC Gregory Ave 3RD St 4TH St AC Lamon Ave Central Ave La Crosse Ave AC 1, Park Ave Prairie Ave Linden Ave AC Thelin Ct Glenview Rd End AC Wilshire Dr Wilmette Av Wilshire Dr W AC Central Ave Central Ave Cul de Sac #3 AC Greenwood Ave Laramie Ave Manor Dr AC La Porte Ave Central Ave Cul de Sac AC 1, Linden Ave Sheridan Rd End AC Linden Ave 3RD St 5TH St AC 1, TH St Wilmette Ave Lake Ave AC 2, Greenwood Ave Green Bay Rd Glending Rd AC Locust Rd Glenview Rd Wilmette Ave AC 1, Romona Rd Lake Ave City Limit/Illinois Rd AC 2, Westmoreland Dr Old Glenview Rd Glenview Rd AC TH St Lake Ave PVMNT Change PCC 1, Blackhawk Rd Seneca Rd Locust Rd APC Greenleaf Ave Locust Rd Laurel Ln AC 1, Hawthorn Ln Romona Rd Cul de Sac AC Illinois Rd Wilmette Ave Lake Ave AC 3, Laurel Ln Greenleaf E Greenleaf W AC 1, Maple Ave 15TH St 16th St AC Seneca Rd Lake Ave Locust Rd APC 2, Wilshire Dr Wilshire Dr Wilshire Dr W AC 1, Wilshire Dr Wilshire Dr E Cul de Sac AC TH St Isabella St Wilmette Ave AC 1, Brookside Dr Glenview Rd Cul de Sac AC Iroquois Rd Pontiac Rd Illinois Rd APC Locust Rd Blackhawk Rd Lake Ave AC Locust Rd Blackhawk Rd Illinois Rd AC 1, Nina Ave Hibbard Rd Lamon Ave AC Schiller Ave Ridge Rd Hunter Rd AC 2, Westmoreland Dr Westmoreland Dr Cul de Sac AC RD St Maple Ave Linden Ave AC Gregory Ave 15th St 16th St AC Lake Ave R/R Tracks Ridge Rd ABR 3, Le Claire Ave City Limit Laramie Ave AC 4, Sterling Ln Isabella St Ridge Rd AC Westmoreland Dr Old Glenview Rd Cul de Sac AC Central Ave 11TH St R/R Tracks APC 1, Concord Ln Vine St End AC Dartmouth St Thornwood Ave Kenilworth Ave APC Illinois Rd Lake Ave Locust Rd APC 2, Old Glenview Rd Wilmette Ave Skokie Blvd AC 5, Vine St Glenview Rd Cul de Sac AC Wilshire Dr Wilshire Dr Wilshire Dr E AC 1, Brookside Dr Glenview Rd Wilmette Ave AC Country Ln cul de sac Hibbard Rd AC Crabtree Ln Romona Rd Cul de Sac AC Fairway Dr Lake Ave Bunker Ln AC 1, Hunter Rd Wilmette Ave Lake Ave AC 2, Knox Ave Washington Ave Cul de Sac AC Ottawa Ln Blackhawk Rd Cul de Sac APC Pine Manor Dr Central Ave Cul de Sac AC Schiller Ave Hunter Rd Cul de Sac AC Seger St Chilton Ln Westwood Ln AC Shabona Ln Blackhawk Rd Cul de Sac APC

6 Section ID Branch Name From To Surface Length (ft) Condition 88 Washington Ave Pine St Cul de Sac AC TH St Isabella St Wilmette Ave AC 1, Chilton Ln Lake Ave Cul de Sac AC 1, Cove Ln Wilmette Ave Cul de Sac AC Lake Ave Wilmette Ave R/R Tracks ABR 1, Miami Rd Pawnee Rd Elmwood Av APC Old Glenview Rd Hibbard Rd Briar Dr AC Pontiac Rd Lake Ave Elmwood Ave APC 1, Sprucewood Rd Hibbard Rd Cul de Sac AC Washington Ave Romona Rd Pine St AC Bunker Ln Fairway Dr N cul de sac AC 1, Dartmouth St Elmwood Ave Thornwood Ave APC Elmwood Ave Laramie Ave Manor Dr AC Green Bay Rd Lake Ave Ashland Ave AC 2, Locust Rd Glenview Rd End AC Vista Dr Vine St Old Glenview Rd AC 1, Wilmette Ave Locust Rd Skokie Rd AC 1, RD St Isabella St Maple Ave APC Central Park Ave Isabella St Wilmette Ave AC 1, Cherokee Rd Lake Ave Elmwood Ave APC 1, Greenleaf Ave Knox Ave Cul de Sac AC Highland Ave Pine St Skokie Blvd AC Karey Ct Wilmette Ave Greenleaf Ave AC Vista Ct Vista Dr Cul de Sac AC Yale Ave Lake Ave Cul de Sac AC TH St Elmwood Ave Sheridan Rd AC 2, TH St Isabella St Wilmette Ave AC 1, Cambridge Ln Lake Ave Cul de Sac AC Central Ave Cul de Sac Hibbard Rd AC Green Bay Rd Wilmette Ave Lake Ave AC 1, Leyden Ln Seger St Lake Ave AC Redbud Ln Orchard Ln Cul de Sac AC Romona Ct Romona Rd Cul de Sac AC Sprucewood Rd East Sprucewood West Sprucewood AC TH St Central Ave Lake Ave ABR Apple Tree Ln Old Glenview Rd Cul de Sac AC Birchwood Ave Locust Rd Birchwood Ct AC 1, Birchwood Ave Hunter Rd Illinois Rd AC Harvard Ln Lake Ave Cul de Sac AC Kin Ct Wilmette Ave Cul de Sac AC Koerper Ct Wilmette Ave Cul de Sac AC Lawndale Ave Isabella St Wilmette Ave AC 1, Maple Ave Bridge R/R Tracks AC Meadow Dr Meadow Dr E Meadow Dr W AC Pawnee Rd Lake Ave Iroquois Rd APC Romona Rd Wilmette Ave Cul de Sac AC 1, Walnut Ave Laramie Ave Manor Dr AC Central Ave 15th St End AC 2, Highland Ave 15TH St Ridge Rd AC 2, Manor Dr Illinois Rd Riverside Dr AC Marian Ln Locust Rd End AC 1, Meadow Dr Meadow Dr E Meadow Dr W AC Pawnee Rd Iroquois Rd Elmwood Av APC Sheridan Rd City Limit 10TH St/City Limit AC 9, Avondale Ln Hollywood Ct West End AC Country Ln Hibbard Rd cul de sac AC Greenwood Ave Illinois Rd End AC Meadow Dr Meadow Dr S Meadow Dr N AC Meadow Dr Meadow Dr S Meadow Dr N AC Washington Ave Hibbard Rd West End/Lawler AC 1, Wilmette Ave Lake Ave Elmwood Ave ABR 1, RD St Linden Ave Sheridan Rd APC 1, North Branch Illinois Rd Riverside Dr AC Plum Tree Ln Old Glenview Rd Cul de Sac AC Washington Ave Ridge Rd Pinecrest Ln APC 1, Alison Ln Birchwood Ave Cul de Sac AC Central Ave Central Ave Cul de Sac #2 AC Central Ave Ridge Rd Pinecrest Ln APC 1,

7 Section ID Branch Name From To Surface Length (ft) Condition 15 Leamington Ave Wilmette Ave Le Claire Ave AC 2, Mohawk Rd Iroquois Rd Locust Rd APC 1, TH St Isabella St Maple Ave AC Central Ave 9TH St 11TH St APC 1, Highland Ave Ridge Rd Pinecrest Ln APC 1, Iroquois Rd Illinois Rd Seneca Rd APC Lake Ave Sheridan Rd 260' east of 5TH St AC Pomona Ln Illinois Rd Cul de Sac AC 1, TH St Isabella St Gregory Ave AC Birchwood Ave Illinois Rd Cul de Sac AC Laurel Ave 3RD St West End AC Orchard Ln Locust Rd Romona Rd AC 1, Park Ave Wilmette Ave Lake Ave ABR 1, TH St Lake Ave Elmwood Ave AC Canterbury Ct Sheridan Rd Private Dr AC Dupee Pl Isabella Ave Gregory Ave AC Meadow Dr Wilmette Ave Meadow Dr S AC Greenleaf Ave Locust Rd Karey Ct AC Amherst Ln Lake Ave Cul de Sac AC Beverly Dr Sunset Dr Wilmette Ave AC 1, Birchwood Ave Birchwood Ct Romona Rd AC Iroquois Rd Hunter Rd Pontiac Rd APC 1, Ashland Ln Pavement Change Richmond Ln AC Lincoln Ln Locust Rd Cul de Sac AC Richmond Ln Richmond Rd Greenwood Ave AC 1, Glenview Rd Valley View Dr East Side Bridge AC 1, Pine St Washington Ave Cul de Sac AC Vine Ct Vine St Cul de Sac AC TH St Maple Ave Linden Ave AC Iroquois Rd Locust Rd Romona Rd APC 1, Glenview Rd East Bridge City limits AC Seminole Rd Lake Ave Blackhawk Rd APC TH St Highland Ave Washington Ave AC Isabella St 14TH St Highland Ave AC 2, Glenview Rd Skokie Rd Valley View Dr AC TH St Linden Ave Elmwood Ave AC 2, Ashland Ln Ashland Av Dead End AC Birchwood Ct Birchwood Ave Cul de Sac AC Elmwood Ave Green Bay Rd 15TH St AC Maple Ave End Bridge Sheridan Rd AC Washington Ave Pincrest Ln Hunter Rd AC 1, Kilpatrick Ave Glenview Rd Gregory Ave AC Gregory Ave Killpatrick Ave Hibbard Rd AC TH St Isabella St Maple Ave AC TH St Crescent Pl Greenleaf Ave AC 1, TH St Greenleaf Ave Lake Ave AC 1, TH St Lake Ave Greenwood Ave AC 1, Alpine Ln Wilmette Av Sandy Ln AC Birchwood Ave Ridge Rd Harvard St AC 1, Birchwood Ave Ouilmette Ln Hunter Rd AC Chippewa Ln Blackhawk Rd Cul de Sac APC Dupee Pl Gregory Ave Maple Ave AC Harvard St Washington Ave Lake Ave AC 1, Hill Ln Hibbard Rd cul-de-sac AC 1, Iroquois Rd Seneca Rd Locust Rd APC Iroquois Rd Hunter Rd Timber Ln AC Iroquois Rd Romona Rd Iroquois Rd AC 1, La Vergne Wilmette Ave Temple Ln AC Laurel Ave 4TH St 8TH St AC 1, Melrose Court Hibbard Rd cul de sac AC Mohawk Rd Iroquois Rd End APC Osage Ln Blackhawk Rd Cul de Sac APC Skokie Ct Skokie Rd Cul de Sac AC Timber Ln Iroquois Rd Elmwood Ave AC Waldne Ln Hibbard Rd Cul de Sac AC

8 LAKE WILMETTE 8TH 9TH 6TH EDENS ILLINOIS 7TH 15TH LINDEN LOCUST 4TH 5TH 10TH HIBBARD FOREST PARK GREEN BAY SKOKIE 12TH MAPLE 23RD CENTRAL LARAMIE PRAIRIE 13TH ELMWOOD LAWLER 21ST 11TH POPLAR TRAIL SCHILLER OLD GLENVIEW LAVERGNE ISABELLA 14TH 16TH LECLAIRE 17TH SENECA HILL MICHIGAN WASHINGTON GREGORY 3RD CHESTNUT HIGHLAND BIRCHWOOD PINECREST IROQUOIS GREENWOOD LEAMINGTON THORNWOOD 18TH SUNSET BLACKHAWK HAPP KENILWORTH OVERLOOK LAMON BEECHWOOD LA CROSSE BRIAR OAKWOOD PONTIAC GREENLEAF MARIAN UPPER HARVARD WOOD 20TH MOHAWK HUNTER ORCHARD VISTA BIG TREE DUPEE TEMPLE GLENVIEW FAIRWAY WEST PARK THELIN VINE LAPORTE BEVERLY CHEROKEE SPENCER KIN CHILTON NINA GRANT ROMONA MIAMI MEADOW LAWNDALE OAK SANDY LAUREL BROOKSIDE KILPATRICK POMONA DARTMOUTH BUNKER LEYDEN YALE CRAWFORD LOCKERBIE RIVERSIDE PAWNEE PINE HEATHER CENTRAL PARK MIDDLE ALPINE RICHMOND WALNUT KNOLL CLEVELAND NEW TRIER MILLBROOK WALDEN KNOX MIDDLEBURY COLGATE MANOR TIMBER CATALPA WESTWOOD PIONEER LINCOLN HIGHCREST OXFORD PRINCETON COUNTRY CORNELL KAREY AMHERST PIN OAK ESSEX EAST LAKE GREENWOOD 16TH 17TH 20TH LAUREL GREENWOOD HIGHLAND 10TH WASHINGTON WASHINGTON MAPLE IROQUOIS ILLINOIS HILL ISABELLA LINDEN SHERIDAN 11TH LAUREL ASHLAND LAUREL ELMWOOD GREENWOOD BIRCHWOOD OAKWOOD THORNWOOD CENTRAL CHESTNUT 9TH CENTRAL THORNWOOD FOREST ROMONA FOREST INDIAN HILL GLENVIEW MANOR ELMWOOD GREENLEAF GREGORY WALNUT KNOX 3RD EDENS ISABELLA 13TH SKOKIE 3RD PAWNEE ELMWOOD 16TH IROQUOIS ISABELLA IROQUOIS MICHIGAN CENTRAL MANOR Surface Rating Brick street or not village owned Excellent Very Good Good Fair Poor Very Poor - Below PAVER PCI Ratings Miles Date: 9/8/2016

9 1 Long Term Capital Planning Workshop 1 of 2- Roads & Water September 12, 2016

10 Goals for Tonight s Meeting 2 Identify long term needs across all Village funds Begin discussions on the acceptable condition (PCI) of the Village s streets Put infrastructure needs into context of existing debt service schedules Begin thinking about how to fund long term needs

11 Summary of Long Term Needs 3 Project Year Cost Road Program Ongoing $1.5-4M Water Plant Electrical Imp $7.7M Storm Sewer Imp. TBD $77M Water Plant Intake & Treatment Process Imp $18.4M Police Station 2026 $22M Sewer Projects to be discussed at the September 19 th Committee-of-the-Whole

12 4 Discussion of Water Fund Long Range Planning

13 Long Term Water Fund Projects 5 Year Project Cost Financing Electrical Improvements 2020 Annual Water Main Replacement Intake Replacement Treatment Process Improvements $7.7M IEPA Loan $1.3M Operating $14M Debt $4.4M Debt

14 New asset management plan (AMP) 6 The purpose is to create strategies, recommend actions and quantify resources for future capital planning Also, to mitigate the risk of failure of assets in the most costeffective manner To establish this plan, developed an assessment methodology based on the risk to level of service in order to evaluate, prioritize and support project decision making. This would create criteria for projects planning and assets performance as a condition of funding. A condition assessment and inventory study of assets was conducted in

15 Projects with Highest Risk Ratings and Cost 7 Electrical Improvements Project Phase I: No. of Projects (3) Tier 5 Estimated Cost: $7.7M Water Intake Improvements Project: No. of Projects (2) Tier 4 Estimated Cost: $14M Treatment Process Improvements Program Phase I & II: No. of Projects (7) Tier 4 Estimated Cost: $4.4M

16 Electrical Improvements Project Phase I 8 Proposed for FY at an estimated cost of $7.7M It will replace 2 backup generators, the main switch gear of the water plant, multiple MCCs, and small addition to the plant to accommodate equipment This is the highest risk rated project as a tier 5 identified in the condition assessment study Challenges in the project include limited space at the water plant, operational challenges to keep the plant running during the replacement project, long lead time and limited options due to impact to the neighborhood A follow-up study was conducted to look at possible options

17 Electrical Improvements Cont. 9 Risk Score Tier 5 Justification Condition Rating 4/5 Catastrophic severity level impact including potential violation of regulations. Less than 25% of useful life left or exceeded its useful life, signs of corrosion, many historical maintenance needs Criticality Rating 4/5 Will cause complete plant shutdown, long lead time The addition of North Main Utility will significantly increase the plant s daily pumpage. It is advisable to perform this project prior to the commencement of service to reduce the impact on operations.

18 Electrical Improvements Cont. 10

19 Electrical Improvements Cont. 11

20 Water Intake Improvements Project 12 Proposed for FY at an estimated cost of $14 M. To replace the original raw water intake installed in 1933, the zebra mussels control lines as well as any possible options to minimize the potential of icing in the winter. Currently, the 1933 intake supports the daily demand of the water plant 3 months out of 12. It is used to complement the 1971 intake. This will be reduced in 2020 with the addition of North Maine. Risk Score Tier 4 Justification Condition Rating Criticality Rating 3 3 The pipe condition appears to be in fair condition with minimal issues but it is reaching the end of its useful life and it will be 100 years old in The 1933 intake can t support the demand of the facility if the 1971 intake is unavailable. Long lead time for construction

21 Water Fund Revenues 13 Over the past 18 months, 3 separate wholesale water agreements will increase output by 37%: 2017: Kenilworth and Golf (.45 MGD) 2020: North Maine (2.7 MGD) Avg. Daily Usage Revenue MGD 5,090, MGD +250, MGD +1,300,000 No additional wholesale water customers are anticipated at this time

22 Existing Water Fund Debt Service 14 3,000,000 2,500,000 2,000,000 1,500,000 Outstanding Debt: $16.3 million 1,000, ,

23 3,500,000 Model #1- Refinance 2007 & 2009 Debt Issues & Issue New Debt 15 3,000, Not pictured: $1.3 M in annual Water Main Replacement beginning in ,500,000 Electrical Improvements $7.7 M Water Intake $18.4 M/yr 2,000,000 1,500,000 1,000, , & 2009 Extended Debt Service New Debt Service Refinanced Debt Service

24 3,500,000 3,000,000 Model #2- No Extension of Debt & Issue New Debt Debt Capacity New Debt Service Existing Debt Service Impact on water rate can be minimized/eliminated by new wholesale revenue in 2020 & deferring water main replacement program from 2020 to ,500,000 2,000,000 1,500,000 Electrical Improvements $7.7 M Not pictured: $1.3 M in annual Water Main Replacement beginning in 2020 Approximately $475 $750k in additional annual operating funds 1,000, ,000 Water Intake $18.4 M

25 17 General Fund Overview

26 Long Term General Fund Projects 18 Project Year Budget Village Facility Repairs* Police Station Rebuild Street Resurfacing Annual Debt Service 2017 $4.8M $340, $22M $1.43M Ongoing TBD TBD *Debt service would hit the FY 2018 tax levy

27 General Fund Existing Debt Summary 19 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 Outstanding Debt: $33.8 million 1,500,000 1,000, ,

28 General Fund Debt Service 20 Annual Debt Service Capacity 4,000,000 3,500,000 Debt Capacity Existing Debt Service $3.7 M 3,000,000 2,500,000 $3.3 M 2,000,000 1,500,000 1,000,000 $1.6 M 500,000 - $80 K

29 21 Discussion of Road Program

30 Road Program Village Board Decision Points What is the goal for Wilmette s roads? Next five years? Ten years? Twenty years? 2. How much will it cost to achieve that goal? Road rehabilitation Maintenance Engineering costs 3. How to fund the road program?

31 Road Program Overview 23 PAVER software for asset management How Streets are Evaluated Example Defects Current Pavement Conditions Trends Define a goal Prediction Models

32 Road Program In 2012, EPW began using PAVER as its Asset Management Software 24 Developed in 1970s by Army Corps of Engineers Became standard in 1999 for roads Predicts optimal allocation of investment dollars to keep pavements above critical conditions Currently in use by over 400 agencies

33 Road Program How does PAVER work? 25 Roadways are broken down into a network of branches, sections, and sampling units. Engineering interns inspect 1/4 of Village streets on an annual basis. Deficiency ratings are determined based on visual inspection of the pavements. Results are logged into the software database.

34 Road Program Key Term: PCI Pavement Condition Index 26 Surface Condition PCI Rating Excellent Very Good Good Fair Poor Very Poor Below 40

35 Road Program Common Defects: Longitudinal and Transverse Cracking 27

36 Road Program Common Defects: Alligator Cracking 28

37 Road Program Common Defects: Edge Cracking 29

38 Road Program Common Defects: Patching and Utility Cuts 30

39 Road Program Common Defects: Surface Wear 31

40 Road Program Condition Map 32

41 Road Program Condition Map 33

42 Road Program Where do we stand today? 34 Excellent (85-100) 20% Very Good (80-84) 10% Current Avg. PCI: 68 Good (70-79) 26% Fair (60-69) 19% Very Poor/Poor ( % 0% 5% 10% 15% 20% 25% 30% % OF STREETS

43 Road Program Category: Excellent Condition (85-100) 35 Birchwood PCI = % of streets

44 Road Program Category: Very Good Condition (80-84) 36 Leyden Lane PCI = 82 10% of streets

45 Road Program Category: Good Condition (79-70) 37 Iroquois PCI = 75 26% of streets $2.75 million per year to maintain avg. PCI of 75

46 Road Program Category: Fair Condition (69-60) 38 Pinecrest PCI = 64 19% of streets $2.1 million per year to maintain avg. PCI of 64

47 Road Program Category: Poor Condition (59-40) 39 Old Glenview Road PCI = 55 18% of streets $1.2 million per year to maintain avg. PCI of 55

48 Road Program Category: Very Poor Condition (39-0) 40 Central Avenue PCI = 21 7% of streets

49 Road Program Category: Very Poor Condition (39-0) th Street PCI = 15 7% of streets

50 Road Program Other Road-Related CIP Items 42 Road Program 2016 Budget 2017 Request Alley Replacement $515,000 $500,000 Brick Street Reno. $240,000 $558,000 Brick Street Repair $136,000 $144,700 Sidewalk Repair $70,000 $ 73,000 Pavement Marking $50,000 $102,500 Curb Replacement $40,000 $ 83,500 Crack Sealing $40,000 $160,000 Street Patching $- $278,400 Subtotal $1,091,000 $1,900,100 Street Resurfacing $1,285,000 TBD TOTAL $2,376,000 TBD

51 Road Program Example of PCI s degrading in PAVER 43 Snapshot showing street branch PCI s degrading over time. Branches are comprised of sections depending on street length. Above PCI s are for $1.2M budget , $2.7M budget

52 Road Program PCI Trend 44 56% of streets in good, very good or excellent condition 25% in poor or very poor condition

53 % OF SECTIONS Road Program PCI Trend 45 In 2013, the majority of Wilmette s roads were in excellent or very good condition. By 2016, the trend shows declining conditions. 50% 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Pavement Conditions Excellent (85-100) Very Good (80-84) Good (70-79) Fair (60-69) Poor/Very Poor (0-59) 2013 (PCI-75) 2016 (PCI-68) $1M/year Budget (PCI-49)

54 Road Program Why are PCI s dropping and annual budget projections on the rise? 46 $1.5M Budget Request vs. Construction Costs $700K $2M $1.1M $725K $740K $2.75M $1M Dedicated revenues have not kept pace with annual funding need Portion of the programmed budget for roads is used for engineering (survey, design, testing) Asphalt and concrete prices have exceeded the inflation factor used by PAVER. Budget Request Construction Costs

55 Road Program Construction vs. Engineering Costs 47 Since 2013, due to reduced staffing level, and large grant projects requiring consulting design services, engineering has been paid for out of the road program budget Engineering for Locust and Central have significantly reduced the dollars available for construction Other costs impacting the road budget include survey and materials testing The result is only $.75 of every $1 budgeted was used to build roads in the past several years

56 Road Program What is the optimal time to rehabilitate? Resurface before street drops to fair/poor 48 Rehabilitation Costs vs Reconstruction Cost

57 Road Program What is the optimal time to rehabilitate? Resurface before street drops to fair/poor 49 Example: If annual budget is $2 million: PCI s Strategy Road Program (Length) Less than 60 (poor and very poor) Total or partial reconstruct 6,800 feet 60 or greater Resurfacing 16,500 feet Based on 22 wide pavement

58 Road Program Maintenance and Rehabilitation Strategies 50 PCI Range Maintenance and Repair Category Condition / Ideal Strategy Wilmette s Strategy Do Nothing Excellent Condition; no maintenance required Routine Maintenance Good Condition; crack sealing or Preventative Maintenance patching Fair Condition; surface sealing or thin overlay Structural Improvement Poor Condition; surface rehabilitation 59-0 Base Rehabilitation Failed Condition; full reconstruction Same Same additional funds requested in CIP Not part of current maintenance strategy Same Typically partial base patching is necessary

59 Road Program What is the Village Board s Goal? 51 Maintain average PCI good or better (Target 70)? Maintain average PCI fair or better (Target 65)? 80% of streets in good or better condition? Maintain current condition (25%) of streets in poor and very poor condition?

60 52 Discussion of Road Program Funding Models

61 Road Program Cost to Achieve Target PCI s Average PCI After 53 Annual Funding Target 10 years 20 years 20 years w/ addnl. $2M/$1.5M of retired debt $2.75 M $2.3 M 71 (Good) 68 (Fair / high end) 68 (Fair / high end) CURRENT 64 (Fair / mid-range) 74 / 74 (Good) 72 / 69 (Good) $2.0 M 65 (Fair / mid-range) 61 (Fair /low end) 68 / 67 (Fair / high end) $1.2 M 57 (Poor) 50 (Poor) 60.5 / 58 (Fair / low end)

62 60% Street Condition by Average PCI 54 50% 50% 55% 54 53% 40% 46% 43% 37% 38% 30% 30% 32% 31% 30% 30% 29% 25% 27% 20% 20% 16% 10% 9% 0% CURRENT Very Good/Excellent Fair/Good Very Poor/Poor

63 Road Program Scenario 1: How to Maintain Rating Between Annual funding need = $2M in 2017 & $4M/$3.5M in 2027 How to get there: Fund engineering design/mgt. through operating budget Identify new funding source of $500,000 for 2017 Utilize additional $2M/$1.5M in retired debt service beginning in 2027 Average PCI after 10 years 65 (Fair / mid-range) Average PCI after 20 years w/ use of retired debt (2027) 68 / 67 (Fair / high end)

64 Road Program Scenario 1: How to Maintain Rating Between $2M through 2026, $4M through % 25% 20% 20% 20% 27% 16% 26% 23% 26% 19% 19% 21% 25% 22% 17% 15% 10% 10% 9% 5% 0% Excellent Very Good Good Fair Poor/Very Poor Current

65 Road Program Scenario 2: No new funding now; Utilize retired debt in Year Cash flow Projection ($) PCI after 10 years (2027) , , * 1,500,000* ,500, ,500,000** Low end of fair (69-60) PCI after 20 years (2037) 63.0 Fair (69-60) * Includes federal funds for Central Avenue ** Assumes an additional $2.0 million in revenue from retired debt in 2027

66 Road Program Scenario 2: No new funding now; Utilize retired debt in % Utilize $2M Retired Debt Starting in % 25% 20% 20% 20% 25% 26% 20% 22% 19% 17% 19% 25% 29% 23% 15% 10% 10% 13% 11% 5% 0% Excellent Very Good Good Fair Poor/Very Poor Current

67 Road Program Scenario 3: Rehabilitate all poor and very poor streets 59 PCI of 59 and below Total cost (2016 $) = $24 million bond issue Approximately 15 miles Recommend building over 3 construction seasons PCI in 2019 is 86 (Excellent) Recommended funding level averages $1.4 million from 2020 through 2036 with $2.5 million the last 5 years Add $1.3M annually for debt service PCI in 2036 is 75 (Good)

68 Road Program Scenario 3: Rehabilitate all poor and very poor streets 60 45% $24M Bond Issue 40% 39% 35% 34% 30% 25% 20% 20% 18% 26% 27% 26% 22% 19% 21% 25% 15% 10% 10% 10% 5% 0% Excellent Very Good Good Fair Poor/Very Poor 0% 3% Current

69 Road Program Scenario 4: Manage Amount of Poor/Very Poor Streets through 2036 (20 years) Streets Poor and Very Poor Est Annual Funding 30% $1.5 M 25% $2.0 M 20% $2.25 M

70 Road Program Scenario 4: Manage Amount of Poor/Very Poor Streets 62 35% 30% Manage Amount of Poor & Very Poor As of % 25% 20% 23% 22% 22% 25% 24% 19% 24% 20% 18% 20% 25% 15% 10% 9% 9% 10% 5% 0% Excellent Very Good Good Fair VP & P $2,250,000 $2,000,000 $1,500,000

71 Summary of Scenarios As of % 50% 40% $2M through 2026, $4M through % 41% Current Funding + Utilize $2M Retired Debt Starting in % 37% $24M Bond Issue 45% 55% 37% $2M Annually 41% 30% 29% 20% 22% 22% 10% 0% Scenario 1 Scenario 2 Scenario 3 Scenario 4 Excellent/Very Good Good/Fair Poor/Very Poor 0%

72 70% 60% 50% 40% Summary of Scenarios As of 2036 $2M through 2026, $4M through % Current Funding + Utilize $2M Retired Debt Starting in % 36% 36% 36% $24M Bond Issue 61% 44% 64 $2M Annually 30% 23% 31% 25% 20% 17% 10% 0% Scenario 1 Scenario 2 Scenario 3 Scenario 4 3% Excellent/Very Good Good/Fair Poor/Very Poor

73 As of 2027 As of % 60% $2M through 2026 No New Funding $24M Bond Issue 55% $4M Starting in 2027 $4M Starting in 2027 $24M Bond Issue 61% 65 50% 40% 37% 41% 37% 45% $2M Annually $2M Annually 47% 44% 41% 41% 37% 36% 36% 36% 30% 34% 29% 31% 22% 22% 23% 25% 20% 17% 10% 0% 0% Scenario 1 Scenario 2 Scenario 3 Scenario 4 Scenario 1 Scenario 2 Scenario 3 Scenario 4 3% Excellent/Very Good Good/Fair Poor/Very Poor

74 66 Summary of General Fund & Financing *Note that the following 2 slides on financing are conceptual in nature and are dependent on the bond market in future years

75 6,000,000 Financing Model #1 Debt Capacity New Debt Service Existing Debt Service 67 5,000,000 4,000,000 Facility Improvements $4.85 million Police Station $22 million 3,000,000 Operating Dollars Available for Capital $2 M 2.5 M/year 2,000,000 1,000,

76 6,000,000 Financing Model #2- Refi & Extend Debt Debt Capacity New Debt Service Extend Existing Debt 68 5,000,000 Facility Improvements $4.85 million Refinance of 2010 Issue Police Station $22 million 4,000,000 3,000,000 2,000,000 Operating Dollars Available for Capital $1.6 M/year Total available through 2040: $12.5 M Operating Dollars Available for Capital $2.3 M/year beginning in ,000,

77 Financing Model #3- Issue $24M in New Debt Debt Capacity New Debt Service Extend Existing Debt 69 6,000,000 Facility Improvements $4.85 million 5,000,000 4,000,000 3,000,000 Operating Dollars Available for Capital/Debt Service $1.6 M/year $24m in Road Improvements over 3 years: equivalent to over 14% Tax Levy Increase Police Station $22 million Operating Dollars Available for Capital $4.3M/year beginning in ,000,000 1,000,

78 What is the Impact to Residents? 70 The scenario below would require the Village to limit the issuance of General and Water Fund supported debt for projects other than those previously identified in this presentation: Project Year Impact Add l $500,000 to Road Program 2017 $50/year Village Facility Repairs 2018 $30/year Water Plant Electrical Imp TBD Stormwater Improvements TBD $500/year Water Plant Intake + Treatment Imp None Police Station Rebuild 2026 None Road Program Enhanced Funding 2027 None

79 Where Do We Go From Here? 71 There are several decisions points to be made over the next several months: 1. Allocation of FY 2016 non-recurring revenues (CERF, Roads, Other) Utilizing $1.25M of 2016 revenues for roads would increase PCI from 54 to 55 (after 20 years) 2. Authorize Water Plant Electrical Improvements 3. Debt issuance for facility repairs in Acceptable PCI for road program and long term funding plan 5. Impact of any of the above projects on the $77 million storm water plan to be discussed on Sept. 19