Live the life you choose Residence hall information and e-contract instructions

Size: px

Start display at page:

Download "Live the life you choose Residence hall information and e-contract instructions"

Alan Houston
5 years ago
Views:

1 Live the life you choose Residence hall information and e-contract instructions Look for this important information sent in s from the Of fice of Admission: Username/EmplID Tempor ary Password 1

2 RESIDENCE HALL RENTAL E-CONTRACT HOW TO LOG INTO As a newly admitted student to University of Wisconsin-Platteville, you will utilize your EmplID number as your username and your temporary password sent to you from the Office of Admission at to access the UW-Platteville residence hall e-contract. If you are a returning student to UW-Platteville, you will need to utilize your campus username and password to access the e-contract. The e-contract will start with a choice of semesters. The fall semester e-contract is for the full year and the spring semester e-contract is for the spring semester only. TO FIND YOUR EMPLID AND TEMPORARY PASSWORD, PLEASE REFERENCE S SENT FROM THE OFFICE OF ADMISSION: SAMPLE USERNAME SENT FROM THE OFFICE OF ADMISSION OFFICE: Dear Student, Your application to the University of Wisconsin-Platteville is being processed. We know you re eager to hear from us. In just a few days, you will be able to check your status in PASS the Pioneer Administrative Software System. Keep this for reference. * Your username is: Your EMPLID Watch for another in the next few days that will provide your password and login instructions for your temporary applicant account. SAMPLE PASSWORD SENT FROM THE OFFICE OF ADMISSION OFFICE: Dear Student, You can now check the status of your UW-Platteville application. To log into your temporary applicant account, retrieve the username you received a few days ago via and follow the steps below. Keep this for reference. * Your password is: Your temporary password Each student has a unique username and password. The username and password examples listed above are samples, not actual information. Please write this important information on the cover of this booklet for future reference. 2

3 STUDENT WORKFLOW GETTING STARTED If a student has access to PASS, they should be able to sign into the residence hall management system. If unable to login, please contact the Department of Residence Life for assistance. Click on the Submit Residence Hall E-Contract button. After doing so, you should be greeted with this screen. Sign in with the temporary username and password that would have been ed to you by the UW-Platteville Office of Admission. TEMPORARY USERNAME TEMPORARY PASSWORD 3

4 STUDENT WORKFLOW PREPAYMENT You have two options for payment of the residence life prepayment. Student s name OPTION 1 OPTION 2 Option 1. Pay offline via check or cash. This means you plan to mail or deliver a physical payment to the Department of Residence Life. (Note: This could cause delay in completing your e-contract which may affect the availability of your room choice/choices.) If you place a check in this box you will receive an with the subject line Payment by Check or Cash Student s name If you choose the I plan to pay by check or cash for my Residence Life contract, simply indicates intent. You are unable to select hall preferences until payment is received. 4

5 Once payment is received and processed, you will be notified via with the subject line Your Residence Hall Prepayment has been Received, as well as instructions on completing your residence life e-contract in the . If for any reason you change your mind about the means of payment, you are able to remove the check in this box by clicking in the field. Two things will occur: 1) the check will be removed and 2) the green Submit Credit Card Payment button will reappear. Student s name Option 2. Paying online with a credit card or a debit card used as debit or credit. This option will grant the quickest results to reserving your room/suite choices. When you click the green Submit Contract Payment button, you will be taken to this screen. Student s name This is the screen prior to entering your credit card information. This also notifies you of a $3.75 charge that is added from the credit card vendor. UW-Platteville did not place this charge. Click the blue Submit Credit Card Pre-payment button to continue to the payment. 5

6 This will take you to the third party vendor s payment screen where you can enter your credit card information. When the payment screen asks for billing information, they are referring to where the credit card holder receives the bill for the credit card. Note: Please use the address associated with the credit or debit card you are using. If an address mismatch occurs, we will not be able to process the payment. After successfully submitting an electronic payment you should receive two s. You will receive an with the subject line Merchant Receipt. This comes from the third party credit card vendor notifying you of the transaction. The second you receive will have the subject line Your Residence Hall Prepayment has been Received Electronically. This simply indicates that the Department of Residence Life has received the credit card payment, and you may continue with your e-contract. Note: If you receive an error message associated with payment, please do not resubmit. Please contact our office at for assistance. 6

The others need only to accept the request. Note: Requesting someone can and will elevate their open credit window.

7 STUDENT WORKFLOW HOW TO ADD A ROOMMATE(S) The best way to describe the roommate request system is to say it s similar to taking a trip. Both of the students know the destination, but it requires only one driver to reach the destination. Only one person will make the request for a roommate/suitemate(s). The others need only to accept the request. Note: Requesting someone can and will elevate their open credit window. It is always best for the person with the most credits completed to be the requester. For the best results: Returning students requesting a new freshman roommate should have the returning student be the requester. In the case of a returning student and a transfer student, have the returning student be the requester. You should find yourself on this screen to start: To request a specific roommate on the roommate preference page, select the Request a Specific Roommate(s) checkbox. To request multiple roommates on the roommate preference page, select the Request a Specific Roommate(s) checkbox. We will start with the first roommate and expand from there. After placing a check in this box, you will see these fields open. Note: When adding a roommate, the system looks at available space for you and your roommate. If you have made a room selection already, you will be removed from that room and forced to select a new room. 7

For any issues with the roommate s EmplID, please contact the Department of Residence Life.

8 With the correct EmplID entered your first roommate s name will be in the Roommate Name field. If the name is displayed correctly, press the Add as Roommate button. This will save the roommate request to your e-contract. For any issues with the roommate s EmplID, please contact the Department of Residence Life. 1578XXXXX 1578XXXXX Student s name After adding your first roommate, the screen should look like this. 1578XXXXX First roommate s name To add another roommate/suitemate, repeat the previous steps listed above. 8

9 1578XXXXX First roommate s name 1578XXXXX 1578XXXXX You can repeat this process once more if you intend to fill a suite. When you are finished with the number of roommates/ suitemates you have selected, click the Save and Continue to Housing Contract button at the bottom of the page. On the next screen, you will be able to make your room selection. Again, keep in mind the application is setting aside the number of spaces for you and your potential roommates/suitemates. You will only be shown residence halls that will accommodate three plus spaces. Student s name 1578XXXXX 1578XXXXX First roommate s name Second roommate s name To complete your e-contract, you will need to place a check in the Agreement box and click the blue Submit Contract button. Please read carefully. This is a legally binding contract. 9

This completes your e-contract. An email is then sent with the subject line Roommate/Suitemate Request.

10 This completes your e-contract. An is then sent with the subject line Roommate/Suitemate Request. The is sent to the address PASS has on file, student or personal, for your requested roommate. The roommate request expires in five days. If any of the potential roommates/suitemates do not respond within five days, the request is automatically removed and the potential roommates/suitemates no longer will see the request on their e-contract. The requested roommates/suitemates will not have a means for accepting the request unless a new request is sent. If someone has elected to offer you a roommate request, you will be notified via an request. The subject line of the you receive will be Roommate/Suitemate Request. In the , you are notified of the person requesting you as a roommate, as well as the location in which they would like to room. There will also be a link to the housing room reservation system in this . The request is only valid for five days after it has been sent. If you do not respond within the five days, the request will automatically be removed. To accept the request, log into the residence life system. Once you log in, the system should notify you of the roommate request. Important: After signing in, the system requires you to make a payment before accepting or declining the roommate request. Student s name Roommate name Residence hall name After successfully making payment, you will be taken to the Roommate Preferences screen. On the Roommate Preferences screen the Request a Specific Roommate(s) checkbox is removed and replaced with the roommate request name. Along with the name specific to the request is a green Yes and a red No buttonfor providing your answer to the request. Roommate name Residence hall name 10

11 Press Yes to accept the request. The next screen is the Hall Choices screen. When you accept a roommate request you do not make hall choices. You are agreeing to the choices provided by the person whom requested you as a roommate. Roommate name Roommate name To complete your e-contract, place a check in the Agreement box and click the blue Submit Application button. Please read carefully. These are the terms of the e-contract. This will complete your e-contract. An is then sent to the person who requested you as a roommate with the subject line Your Roommate Request has been Accepted. The is sent to the address PASS has on file, student or personal, for your requested roommate. To decline the roommate request, press the red No button to decline the request. This will remove the request from your e-contract and bring back the option Request a Specific Roommate(s) checkbox. 11

12 The next screen is the Hall Choices screen where you will make your hall preference choices. To complete your e-contract, place a check in the Agreement box and click the blue Submit Application button. Please read carefully. These are the terms of the contract. If you do not have a roommate preference, you will be given an optional survey to fill out that is intended to help the system match roommate(s). The questions are either chose from a drop down menu or slider bar responses. You do not need to fill out any or all of the questions. The Department of Residence Life staff will not see the responses as noted by the red text in the description. 12

STUDENT WORKFLOW NEW FRESHMAN AND TRANSFER STUDENT ROOM PREFERENCES New freshmen and transfer students are offered four choices of hall preferences when they contract for a residence hall space.

13 STUDENT WORKFLOW NEW FRESHMAN AND TRANSFER STUDENT ROOM PREFERENCES New freshmen and transfer students are offered four choices of hall preferences when they contract for a residence hall space. Prepayment is required to reserve a space. The section Housing Contract listed at the top of page will take you to the hall selection phase of the e-contract. After clicking on Housing Contract you will see all the choices that relate to your hall, floor, and room preference. To select your hall, click on the drop down labeled Hall Preference. Student s name Here you will select your hall preferences. Clicking in the No Preference field will produce a drop down of halls that can be selected. Living Learning Community/Interest Community options are available for new and returning students. Check the box to see options and details if you are interested. There is a $100 program fee for LLCs, with the exception of Cooper Agricultural LLC. After you have made your hall preference selection and requested an LLC or IC you will need to agree to the contract terms by placing a check in the Agreement box and clicking on the Submit Contract button. 13

14 This completes your contract. LLC/IC options are available for new and returning students. Check the box to see options and details if you are interested. Pick your hall preferences up to four. Returning students do not have the option to select a room. Open rooms for the spring semester are not identified until after the application window closes. Other features require additional documentation to be submitted if selected: Medical requests Before checking the box, read the agreement statement and reference the additional PDF documents by copying the link into your browser for review. Check the Agreement box and click Submit Application. 14

ASSIGNMENT NOTIFICATION Residents will be notified of their room assignment via email in July. Updates will be emailed each Friday.

15 ASSIGNMENT NOTIFICATION Residents will be notified of their room assignment via in July. Updates will be ed each Friday. View our website for more detailed hall opening information and how to reserve a bike locker or rental loft, and purchase a futon, E-CONTRACT INFORMATION Carefully read the Residence Hall Rental E-contract. Should you desire cancellation of your e-contract or need other questions answered; this booklet will answer most of your questions. If you have questions about housing, ask them before you sign. This is a legally binding document. Do you have questions about filling out your Residence Hall Rental E-contract? Please feel free to contact us. THE DEPARTMENT OF RESIDENCE LIFE 120 Royce Hall 1 University Plaza Platteville WI Phone: reslife@uwplatt.edu RESERVE MY SPOT! E-CONTRACT INSTRUCTIONS To contract for a room, you must submit: 1. A completed Residence Hall Rental E-contract online at 2. A $150 check or money order made payable to UW-Platteville, or pay online ROOM RESERVATION CHECKLIST Below is a checklist for reserving your room through the Department of Residence Life at UW-Platteville. Please check off items to ensure that the Residence Hall Rental E-contract is complete: All sections of the e-contract are completed. Submit $150 prepayment online or to: The Department of Residence Life 120 Royce Hall 1 University Plaza Platteville WI

16 To Cooper LLC and Pioneer Farm: From the intersection of Hickory and Pine Streets, turn onto Pine Street. At second stop light, turn right, onto Water Street/Hwy. 80/81. Continue on Hwy. 80/81 (approximately two miles), turn left onto College Farm Road. Cooper LLC and Pioneer Farm is three miles from the highway.

University of Arkansas Housing Contracting Process Phase I for Students Over 18. Open Contract Page

University of Arkansas Housing Contracting Process Phase I for Students Over 18. Open Contract Page Phase I for Students Over 18 Open Contract Page Welcome to the University of Arkansas. The first step in the process is to complete a University Housing Contract. As part of the process you will provide