DOCUMENT PORTAL. Operating manual for the stand fitter

Transcription

1 DOCUMENT PORTAL Operating manual for the stand fitter Rev. 03 dtd 18/10/2016

2 Summary System requirements:... 2 Access to the Document Portal:... 3 Input of company s resources data:... 3 Input of Sub-Contractors... 4 Selection of the exhibition... 4 Selection of personnel and vehicles... 5 Uploading of set-up documents... 5 Printing Barcode Passes... 6 System requirements: To ensure that this software can perform all procedures, the following characteristics are required: Chrome Ver. 30 or higher Internet Explorer Ver. 10 or higher Firefox Ver. 30 or higher Safari Ver. 5 or higher If different browsers or versions prior to those listed above are used, some parts of the process may not function correctly. 2

3 Access to the Document Portal: through the following link : Login: use username and password received via after the exhibitor has nominated the stand fitter on the Document Portal. Company details (only first time you sign in): fill the form online with all the company details and click on Save. Input of company s resources data: Access to the company personnel will be granted during set-up and dismantling stages only when it s registered as follows: Input of a vehicle: having selected the "Vehicle" menu item, to insert a new company s vehicle click on the button in the lower right corner. Enter data and click on Save. To delete a resource, select it and click on the To modify a resource, select it and click on the button bottom-left. button bottom-right. 3

4 Input of personnel: having selected the "Personnel" menu item, to insert a new company employee click the button bottom-right. Enter data and click on Save. To delete a resource, select it and click on the To modify a resource, select it and click on the button bottom-left. button bottom-right. Input of Sub-Contractors: select from the menu Sub-Contractors. To insert a new sub-contractor click on the button. Input data and click Create. To delete a sub-contractor, select it and click on the button. To modify a sub-contractor, select it and click on the button. Subsequently input the sub-contractor s resources data in Personnel and Vehicles by clicking on the relative buttons of each sub-contractor, repeating the same procedure used for the company s resources. Selection of the exhibition: select from the menu the section Stand installation and set-up, select the requested exhibition from the drop-down menu and click on Work on this exhibition button. 4

5 Selection of personnel and vehicles: Click on the button To select the resource working for the exhibition, double click on the name in the list on the left. The name of the resource selected will appear highlighted in green on the left. After completing the operation, click. Repeat the same operation for vehicles in the specific page. Uploading of set-up documents: Return to the Set-up page through the Stand installation and set-up button on the left. Note: the status Not approved refers to the file and not to the procedure of nomination of the stand contractor. Approval of the set-up file requires the uploading of mandatory documents; click on the button to access the page where to upload the documents. In this section, documents detailing the set-up must be uploaded: some are compulsory (asterisk next to the name and highlighted button in orange ), while others are compulsory only for special set-ups. N.B. Please remember to save the file after each uploading by clicking on the button. The status of the file will change from Not approved to To check. 5

6 The Veronafiere s Control Office will verify the documents and if the outcome is successful the set-up file will be approved. After the file approval, it is possible to print the access PASSES for company employees and vehicles in the "Select Personnel/Vehicles" area. Printing Barcode Passes: in the "Select Personnel/Vehicles" section for the exhibition selected, it is possible (only if the file has been approved) to print access passes. For sub-contractors, this operation must be performed from the "Select Personnel/Vehicle" section in the individual set-up file of each sub-contractor. Flag the employees allowed to access in the right list and click on the button personal barcode passes. to print the The same procedure applies to the printing of passes for vehicles. Print NOTE: It is possible to print access PASSES only if the file has been approved. The approval of the file requires the uploading of all the mandatory documents requested. 6