Introduction 2. Getting Started..2. Viewing a Timetable by Module.4. Viewing a Timetable by Program...6. Viewing your Personal Timetable.

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2 Contents Introduction 2 Getting Started..2 Viewing a Timetable by Module.4 Viewing a Timetable by Program...6 Viewing your Personal Timetable. 8 Different ways to view timetable information Week Ranges Important Note: Week 0 (induction) is represented in eportal by week one, and the first week of teaching is shown as week two please see table below for further information. When reviewing your timetables, please remember to remove a week from the information you see in an event in order to align with the University week range. Please see for further guidance. E-Portal View University week range Semester One will show as weeks: Semester Two will show as weeks: Semester Three will show as weeks Updated July 17 th

3 Introduction This guide explains how to view module, programme and lecturer timetables using eportal, which is a web based interface with our timetabling system. Getting Started 1. Open up your web browser and enter the following URL into the address bar: 2. Enter your network user name in the Username field as shown below and click the Login button (a password is not required). Enter your username here. Click Logon. Note: If you have any problems logging on, please timetabling-academic@salford.ac.uk and include eportal in the subject. Alternatively, you can contact the SA Logistics Team on ext: The Welcome to Facility eportal screen will appear (also referred to as the Main Menu) as shown below. Navigation buttons are located here. Menu options are displayed here. You can click here to logout of the system. Updated July 17 th

4 4. On the left hand side of the Main Menu screen, hover your mouse over the Timetable option and then select Timetable as shown below. This will enable you to view a timetable by module or programme. 5. The Timetables screen will then appear. To view a timetable by module see the Viewing a Timetable by Module section on page 4. To view a timetable by programme see the Viewing a Timetable by Program section on page 6. To view a timetable by lecturer see the Viewing your Personal Timetable section on page 8. Updated July 17 th

5 Viewing a Timetable by Module 1. From the Timetables screen, click on the down arrow button of the Timetable for field and select Module from the drop down list.. Select the relevant radio button. 2. Next, in the Search Criteria section, click on the Search by Code or the Search by Name radio button depending on how you wish to search. You can enter the Subject e.g. Fashion or (depending on the radio button you have selected), then click the Search button. There is no need to use the School drop down filter. Note: You can tick the Starts With check box to help you with your search. Search by Code or by Subject 3. Click Search. 3. After a few seconds, a Subject list will then appear, select the relevant module. 4. Enter the dates in the From Date and the To Date fields that you want to view the timetable for and click the Next button. Enter the From Date here. Click Next. Enter the To Date here. Note: Do not use the Week Range Name or Week Range fields. Updated July 17 th

6 5. The Selected Timetable Parameters screen will then appear. You can view the timetable either as a graph by clicking on the View Timetable (Graphic) button or as a grid by clicking the View Timetable (Grid) button. No need to select data from these fields. No need to select data from this field. to view the timetable as a graph. to view the timetable as a grid. Note: There is no need to select data from the following fields: Event Type, Activity Type and Source. 6. To view a timetable for a different module, hover your mouse over the Timetable option and then select Timetable as shown below and repeat from steps 1 5. Updated July 17 th

7 Viewing a Timetable by Program 1 1. From the Timetables screen, click on the down arrow button of the Timetable for field and select Program from the drop down list.. 2. Next, in the Search Criteria section, click on the Search by Code or the Select the relevant radio button. Search by Name radio button depending on how you wish to search. You can enter the programme title or code in the Program field (depending on the radio button you have selected). Ensure to enter the year in the Year field before you click the Search button. (There is no need to use the School filter). You can tick the Starts With check box to help you with your search. Search by the Programme. You must enter the Year e.g. 1, before you click Search. Click Search. 3. After a few seconds, a Program list will then appear, select the programme. 4. Next, enter the dates in the From Date and the To Date fields that you want to view the timetable for and click the Next button. Enter the From Date here. Click Next. Enter the To Date here. Note: Do not use the Week Range Name or Week Range fields. 1 The system is designed with the spelling of program rather than programme as used by the University of Salford Updated July 17 th

8 5. The Selected Timetable Parameters screen will appear. You can view the timetable either as a graph by clicking on the View Timetable (Graphic) button or as a grid by clicking the View Timetable (Grid) button. No need to select data from these fields. No need to select data from this field. to view the timetable as a graph. to view the timetable as a grid. Note: There is no need to select data from the following fields: Event Type, Activity Type and Source. 6. To view a timetable for a different programme, hover your mouse over the Timetable option and then select Timetable as shown below and repeat from steps 1 5. Updated July 17 th

9 Viewing your Personal Timetable 1. From the Timetables screen, click on the down arrow button of the Timetable for field and select Lecturer from the drop down list.. 2. From the Search Criteria section shown below, you can either search by network ID or name. To search by network ID, click the Search by Code radio button and then enter your network ID in the Teacher field. Alternatively, click the Search By Name radio button and enter your name in the Teacher field using the following format: surname,firstname (not case sensitive). Click relevant radio button hughes,jennie Enter name or network ID here You can tick the Starts With check box to help you with your search 3. Next, click on the button to display the lecturer s details and click on the record. Jennie Hughes 4. You can enter the dates in the From Date and the To Date fields that you wish to view the timetable for, or you can leave these fields blank to see all timetable events, then click the Next button. Enter the From Date here Click Next Enter the To Date here Note: Do not use the Week Range Name or Week Range fields. Updated July 17 th

10 5. The Selected Timetable Parameters screen will then appear. You can view the timetable either as a graph by clicking on the View Timetable (Graphic) button or as a grid by clicking the View Timetable (Grid) button. No need to select data from these fields. No need to select data from this field. to view the timetable as a graph. to view the timetable as a grid. Note: There is no need to select data from the following fields: Event Type, Activity Type and Source. 7. To view a timetable for a different lecturer, hover your mouse over the Timetable option and then select Timetable as shown below and repeat from steps 1 5. Updated July 17 th

11 Different ways to view timetable information There are different ways in which you can view timetable information from the Graphic view, whether it be by a full list of events or in a PDF format. Note: It is recommended not to use the Quick Filters functionality. PDF This option enables you to save and view the timetable in a PDF format. 1. Click on the button as shown below:. Note: If you hover over a timetable event cell, further information will be presented about the event. Note: The button displays a key for the timetable details shown. 2. The following screen will appear click on the link and follow the instructions. Updated July 17 th

12 View Grid This option enables you to view a full list of events in a grid format. 1. Click on the button as shown below. Note: If you hover over a timetable event cell, further information will be presented about the event. shown. Note: The button displays a key for the timetable details 2. A full list will then appear as shown in the example below. Click View Graphical to return to the default view. 3. To close this page, click on the button. Updated July 17 th

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