All Comments Refer to the Current Versions of YOSEMITE OS X - v and PAGES 5 - v 5.5.2

Transcription

1 All Comments Refer to the Current Versions of YOSEMITE OS X - v and PAGES 5 - v

2 PAGES Version 1.0 introduced in 2005 Version 4.0 introduced in 2009 as part of iwork 09 Version 5.0 introduced in Oct as part of iwork 13; v released on Jan. 8,

3 PAGES 5 Pages 5 is a new application rewritten from the ground up - not an upgrade Beautiful new design - Buttons flow better and have a fresh feel New Inspector - Sidebar Panel - Editing is significantly easier Word Processing / Page Layout templates now a single model Better sharing of documents (icloud) 3

4 PAGES 5 Some features from Pages 09 were not included in Pages 5, but they are gradually being restored If you: Have an older Mac OS Want to use Pages 09 for existing documents Want to have access to more templates Work on complex projects 4

5 PAGES 5 THEN Keep both Pages 09 & Pages 5 in the dock so you have access to both versions If already deleted Pages 09, can restore it from Time Machine 5

6 If you keep both versions in your dock, you may get one of these warnings when you open a document 6

7 Select document > File > Open With 7

8 Select document > File > Get info You can select this application to open all similar documents 8

9 PAGES 5 FOR MAC However, even though Open with Pages 5 is selected in Get Info - You may still NOT be able to open the document IF THAT HAPPENS, QUIT PAGES 09 OR TAKE IT OUT OF THE DOCK Then Pages 5 will be the active application 9

10 PAGES 5 FOR MAC If you open a Pages 09 document in the current version of Pages and modify the document, Pages may prompt you to upgrade the document. Clicking the Upgrade button can result in permanent changes to the document. Click the Edit a Copy button Give the new copy a name and location & click Return The original document remains untouched, and you have your new copy to work with 10

11 PAGES 5 for Mac If you buy a new Mac, Pages is included If you already own Pages, the update is free Mac App Store - $19.99 Compatibility - OS X, version or later How does it get from Apple to us? 11

12 If you want to see slides from previous years classes on Pages 09, > NMUG web site naplesmug.com and click on Notes > Pages ( ) 12

13 resources Help - in Menu Bar Video Tutorials Personal Training Books - Printed/Ebooks 13

14 PAGES 5 Auto-fills: marg > margin 14

15 Help - Service & Support 15

16 VIDEO TUTORIALS Lynda.com - $25/month; Free for NMUG members; send to GRubin12@Comcast.net Tutor for Pages Noteboom productions.com - $5.00 ScreencastsOnline.com - Free MacMost.com - Excellent Podcasts, free AppleGrad.com - Discount for NMUG 16

17 PERSONAL TRAINING Annual NMUG Classes Apple Store One to One - $99/yr, One Hour; available when you buy a Mac from the Apple Retail Store or the Apple Online Store Personal, Group, or Open Training 17

18 BOOKS OS X Yosemite: The Missing Manual, David Pogue iwork: The Missing Manual, Apr 5, 2014, by Jessica Thornsby and Josh Clark How to Do Everything: Pages, Keynote & Numbers for OS X and ios, Jul 7, 2014, by Dwight Spivey Take Control of Pages, by Michael Cohen, TidBits.com 18

19 Launch Pages 5 Dock > Click once on Pages icon; Fastest & Easiest! Finder > Menu Bar > Go > Applications > Pages.app > Double click Spotlight > Pages (Magnifying Glass top right corner of Menu Bar, -Spacebar) Launchpad - ( -Tab) - Hold the keys down & scroll with Tab key or Mouse to find the application (if it has been opened); Click once 19

20 Preferences Menu Bar > Pages 20

21 PREFERENCES 21

22 Auto-Correction was in Preferences NOW - System Preferences > Keyboard > Text Smart quotes, the correct quotation marks and apostrophes, are curly or sloped. "Dumb quotes," or straight quotes, are a vestigial constraint from typewriters when using one key for two different marks helped save space on a keyboard. 22

23 TOOLBAR Menu Bar > View > Customize Toolbar Control (right) Click on Toolbar Menu Bar > View > Customize Toolbar 23

24 Open Microsoft Word Files in Pages Drag file onto Pages icon in Dock Open Pages > Menu Bar > File > Open > Navigate to the desired file > Open or Double Click Select M.S. Word file > Finder > File > Get Info (Command I) > Open With: Pages.app 24

25 NAME, MOVE FILES Click on Title Bar > Type in name Menu Bar > File > Rename Menu Bar > File > Move to Click on Title Bar > Where > Other 25

26 TEMPLATES (File > New or Command N) Documents with pre-defined text areas, fonts, images, and styles Apple designed the templates so you can focus on the content of your document; Pick a template that best fits your purpose and design goals Double-click thumbnail or click Choose CUSTOMIZABLE! 26

27 PAGES 5 TEMPLATE CHOOSER Filter the templates by choosing categories Word Processing Basic Reports Stationery Page Layout Flyers & Posters Cards Miscellaneous Newsletter Page Layout templates use text boxes and graphics 27

28 TEMPLATES After you choose a template and begin creating your document, you can t change to a different template You can, however, convert a document from word processing to page layout, and vice versa HELP > Convert a word-processing or page layout document 28

29 PAGES 5 Create Letter From Scratch Template Chooser > Blank Set up the document; Format the Text Maximize - View > Enter Full Screen F; Exit: Move cursor to top edge of screen View > Exit Full Screen; 29

30 PAGES 5 INSPECTOR The Inspector now consists of Smart Format and Document Panels that change according to the item selected in a document These have Panes of tools for editing text or images The Toolbar also includes most of the same tools as the Inspector 30

31 Setting Up Documents DOCUMENT Panel Document Pane Prepare document for printing while looking at it Page orientation Header / Footer Document margins Hyphenation, ligatures 31

32 Setting Up Documents DOCUMENT Panel Section Pane Headers/footers - Section Page numbering Create new sections 32

33 FORMATTING TEXT Many formatting options moved from Toolbar to Sidebar - arranged in a vertical layout Focus more on the work itself, not on all the buttons surrounding it STYLE Tab: Font options, alignment, spacing, bullets LAYOUT Tab: Columns, indents, tabs, borders & rules MORE tab: Pagination, breaks, hyphenation, ligatures 33

34 TEMPLATES Create Letter From a Template File > New ( N) > Stationery > Letters > Traditional Letter Many of the stationery templates have the same formatting 34

35 TEMPLATES Placeholder Text Shows you how your text will look on the page Click placeholder text - entire text area is selected. When you begin typing, the placeholder text disappears and is replaced by what you type When you save the document, the template remains unchanged 35

36 LOREM IPSUM Lorem Ipsum is simply dummy (filler) text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s. Contrary to popular belief, Lorem Ipsum is not simply random text. It has roots in a piece of classical Latin literature from 45 BC. The book is a treatise on the theory of ethics. It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout. The point of using Lorem Ipsum is that it has a more-or-less normal distribution of letters, as opposed to using 'Content here, content here', making it look like readable English. 36

37 Headers and Footers Document button > Document > Header / Footer Text or images that are at the top and bottom of every page Hover over the top & bottom of the page to see Can include document name, address, page number, date, web site address, etc. Document > Section > Headers & Footer > Hide on first page of section Demo: Open blank page; Document Title, font size 24, add 2 pages 37

38 Headers and Footers Hover over header/footer Page Numbers Click on Insert Page Number; Choose from options offered The Insert Page Number pop-up menu appears only the first time you add the page number to a header or footer. To add another page number, page count, or date & time: Menu Bar or Toolbar > Insert Change format of page numbers Document > Section > Page Numbering OPEN KEYNOTE TO SLIDE 53 38

39 Headers and Footers EACH HEADER and FOOTER HAS THREE FIELDS To see the fields: Menu Bar > View > Show Layout The size of these fields cannot be changed Clicking in each field shows the contents of that field If text is in adjacent fields, it may overlap Solution Move text, page number, date & time, etc. from header to footer so the text doesn t overlap Keep the font size small enough for text to fit in the field 39

40 DEMO SLIDE Let s work with a Newsletter now to learn about Styles Template Chooser > Newsletter > Classic Newsletter Change Font > Arial Black; > turquoise > 50 pt Style - Group of attributes Text box > Text > Multiple /Styles > Heading 2 > blue > red - changes all examples of Heading 2 Format pane - content specific - next slide 40

41 FORMATTING TEXT FORMAT PANEL - Content Specific Text Image 41

42 PAGES 5 Media Placeholders Can hold images, audio files, and movies Indicate the size and placement of graphics in a document template. Drag your own images, audio files, or movies to the placeholder or anywhere in a document An ICON for Media is in the corner of each photo in Pages 5 templates 42

43 DEMO SLIDE Click Media Icon > Aperture > SLS /M/J; Format > Image > Adjustments > Enhance, Exposure; Advanced adjustment options Drag in 3a > Style > Show pre-set styles > Change border to Line, 5pt, add Drop Shadow, Blur 8pt, Offset 5pt, Opacity 50%; Change line color to match ski suit; also shadow color; show Reflection Add New Style; apply to photo on page 2 43

44 PAGES 5 Media Placeholders DEMO - open Report > Term Paper Bring in VIDEO - Niagara Falls PHOTO - Lightening AUDIO - Rain & Thunder 44

45 PAGES 5 Easy to Create and Useful to Have! Open FAX Demo > Mrs. J.A. > File > Save as Template Add to Template Chooser; Name Click on name in Title Bar Rename or Delete MY TEMPLATES Control (Rt.) Click on name in Chooser > Rename / Delete 45

46 PAGES 5 MY TEMPLATES Open 18/14 Template Header > Lucida Calligraphy, 22 pt Body > Happy Monkey, 18 pt File > Save as Template > Name > 22/18 Pages Preferences > For New Documents > Use Template 22/18 46

47 Working With Lists Convert text to a list Select the text that you want to format as a list Click the Style button near the top of the sidebar on the right Click the pop-up menu next to Bullets & Lists and choose a list style Click the disclosure triangle next to Bullets & Lists to show the list formatting controls 47

48 Formatting a Bulleted List Text, Image, Numbers Bullets Select Type, then Format Size Color - for text bullets Align Indent space between bullet & text box, Indent space between bullet and text Custom bullets > Image Bullets > Custom Image 48

49 Special Characters! " # $ % & Edit > Special Characters ( ) > Double Click System Preferences > Keyboard > Show Keyboard and Character Viewers in Menu Bar > Drag in 49

50 Special Characters! " # $ % ' These Special Characters can be used individually as bullets in a list - or anywhere in a Pages document. However, Pages does not recognize Special Characters to save as a Bulleted or Ordered List Style or as a Template! 50

51 Working With Lists Preferences > General > Editing > Automatically detect lists Pages automatically recognizes certain typing behavior to mean You are making a list Any paragraph starting with a number or letter followed by a Period, a Space, some Text, then Return Key creates a Numbered List (Ordered List) Any paragraph starting with a Hyphen, Asterisk or Bullet followed by a Space, some Text, then Return Key creates a Bulleted List Paragraph: Any block of text followed by the Return key 51

52 Tips for Working with Lists Only type your list indicator (hyphen, asterisk, number etc.) on the first line Don t change the formatting while making the list. If you fiddle, you will break the auto-list operation. Add new topic in a list: Return Shift topic to next lower indent level: Tab Regress the indent level: Shift - Tab Move next line down one space with no added bullets or numbers: Shift - Return Can click & drag topic to change order or indent level To exit list-making, hit Return Key twice 52

53 Ordered List with Hierarchy Provides different numbering styles for each indent level in a list Pages > Menu Bar > Help > Format Lists Create your own and save in My Templates 53

54 PAGES 5 Ordered List with Hierarchy 1.Dairy A. milk B. eggs C. butter (1) salted (2) margarine a. Fleishman s 2. Meat A. chicken B. steak 3. Dessert 54

55 Naplesmug.com 55

56 ADDING PAGES Type will flow onto the next page OR Toolbar > Insert > Page Break (Open Reports > Research Paper) 56

57 Text Boxes Word-processing document - can be added Basic, Reports, Stationery Page layout document - Text must be added with a text box or can replace the placeholder text Flyers & Posters, Cards, Misc., Newsletter DEMO - Flyers & Posters > Tab Flyer Make photo smaller, add text box under it 57

58 Text Boxes Text Box button in Tool Bar Text boxes are Objects - Can move, resize, rotate Click inside to format 58

59 TIPS Format Specific In order to see the drill down or essentially inline help, you will need an active internet connection 59

60 FORMATTING TEXT Format Panel > Text Pane > GEAR More Character Formatting Options 60

61 FORMATTING TEXT Also Available in MENU BAR 61

62 FORMATTING TEXT Also Available in MENU BAR 62

63 FORMATTING TEXT Font Family - Scroll through list & select Type in first letter(s) of desired font > Click Select font, font size, color, background color bold, italics, underline, alignment, spacing, columns Formatting options - Some font families have limited options; e.g. Bank Gothic, Apple Chancery 63

64 COLOR WHEEL Open pallete by dragging little button 64

65 PAGES 5 LIGATURES Ligatures usually replace consecutive characters sharing common components; Two characters are combined into a single unit (Glyph) Style: Caption; Gear > Ligatures > Use All Font > Verdana > Font size 64 TYPE > fi Change to font > Times > fi Other examples > fl > fl; ae > æ 65

66 Working With Tabs Format > Layout > Tabs Default tab stops are 0.5 inches Add new tab: Click on the horizontal ruler Control or double-click tab symbol to select alignment option Left Tab: Aligns the left side of text with the tab stop. Center Tab: Places the center of text at the tab stop. Right Tab: Aligns the right side of text with the tab stop. Decimal Tab: For numbers, aligns the decimal character (such as a period or comma) with the tab stop. 66

67 Working With Tabs Move a tab stop Drag blue tab symbol in the horizontal ruler Format > Layout > Tabs > double-click tab stop in the Tab Stops column; add new value Delete a tab stop - drag the tab off the horizontal ruler OR select tab in Tab Stops column & click Delete (-) button Leader - Line up text with dashes, dots, line; 67

68 Creating Columns Format > Layout > Columns Column - Width of column Default - Equal widths Gutter - Space between columns To Change Column or Gutter Width Double click & Type in width Text rolls into next column 68

69 OBJECTS Any Item Added to a Page Text Box SHAPE IMAGE Text box, shape, image, link, or audio clip Can add text to an Object 69

70 70

71 Tool Bar shapes Click the arrows to see more shape styles. Select a shape to add it to the page. The dots indicate the number of pages 71

72 shapes Format Pane > Style - Customize Shapes Resize - drag selection handles; proportions change unless check Arrange > Constrain Proportions Add fill (gradient), border, shadow, reflection; adjust opacity 72

73 GREEN GREEN 73

74 Custom Shapes Build Custom Shape DRAW CURVES Add 1st point; Straight line: drag mouse & click. Curve: Click, drag mouse, click & hold, drag, release & click. After complete, drag little open circle to add curve to line. Hint: Hold shift key while dragging mouse to draw a vertical or horizontal line Hint: Move pen to starting point to complete shape; little x turns to o 74

75 Layer, Group, Align and Distribute Objects Format Pane > Arrange Any object added to a document is put on a layer; new object is added on top of previous layer Overlap objects - Move them individually higher (forward) or lower (backward) in the stack Group objects - Move, resize, and rotate them as a single unit (option-command-g) Align objects - Objects align to the object most in the direction you selected Distribute FIRST LAYER SECOND LAYER THIRD LAYER 75

76 ADD TEXT TO AN OBJECT Type within the object (stays with the object) Add text box (can group with the object) Double-click within the shape; add text Format the text and shape as desired If the text extends beyond the border of the shape, a clipping indicator appears The shape and text are treated as one object ADD TEXT 76

77 ADD TEXT TO AN OBJECT ROTATE A SHAPE WHILE KEEPING ITS TEXT HORIZONTAL Rotate the shape Menu Bar > Format > Shapes & Lines > Reset Text and Object Handles 77

78 Wrapping Text Around Objects Drag Object onto the document - Text flows (wraps) around the object. Format > Arrange > Text Wrap Floating Object - Object stays in a fixed location on the page; doesn t move with the text Inline Object - Object moves with the text; position is determined by placing cursor with pointer Can adjust space between text and object Text Fit -Text follows the shape of an object 78

79 Using Instant Alpha Make parts of an image transparent to remove the background Format > Image > Instant Alpha Get the best results removing solid colors with distinct boundaries around them Click & drag - Areas of the image that will become transparent turn blue in the background Adds nice effect with text wrapping Menu > Arrange > Section Masters > Move Object to Section Master; Style > Opacity 79

80 HOLIDAY LETTER Now that we know how to add an image to the background of a document, let s design a Holiday Letter Compose text Add image Move the image to the background 80

81 MAIL MERGE Although Mail Merge is missing from Pages 5, envelopes and labels can be printed from Contacts For instructions on printing contact information, do the following: Open Contacts on your Mac by clicking its icon in the Dock or in Launchpad. Choose Help > Contacts Help (from the Help menu at the top of your screen), and type print labels or print envelopes in the search field. Click a topic in the search results. 81

82 MAIL MERGE Mail Merge letters CAN be run under the older version of Pages (v4.3) using the vcards from Contacts There is an AppleScript replacement for the mail merge feature that was omitted from Pages

83 HYPERLINKS link text to a web site or an address Type the text you want to become the link Select the text (e.g.click HERE) Add the web site URL or address Menu Bar > Format > Add link; Toolbar > Insert > Add link or If begins with www or http text automatically becomes a hyperlink after click Return 83

84 TABLES & CHARTS Choose from a number of predesigned styles Can customize the appearance HELP > Add tables and charts 84

85 Sharing a Document MENU BAR 85

86 Sharing a Document MENU BAR TOOL BAR View Share Settings > Can Add Password 86

87 icloud Drive Store all kinds of documents in the cloud, organize them however you want, access them from any device Presentations, spreadsheets, PDFs, images, and any other kind of document Access them from your iphone, ipad, ipod touch, Mac, or PC Store files in icloud Drag them into the icloud Drive folder in the Finder on your Mac running OS X Yosemite Start a new document using an icloud-enabled app on your ios device Able to access those documents from all your devices Edits you make on one device appear on all of them 87

88 CONTINUITY Set of features that provide better communication and integration between ios devices and Macs Handoff Airdrop Phone calls and SMS messages Yosemite Bluetooth LE(4.0) ios

89 HANDOFF Start it here. Finish it there. When your Mac and ios devices are near each other, they can automatically pass what you re doing from one device to another Click or swipe to pick up right where you left off without having to search for the file , web browsing, Pages, Numbers, Keynote 89

90 AirDrop Share files between Mac computers and ios devices Uses a combination of Bluetooth and Wi-Fi Ad-Hoc networks Can take a file from any folder and use AirDrop to send it to a nearby Mac or ios device (within 30 feet) Send files from the Share menu in your apps and from the Finder Recipients will receive a notification, which they can click to download the file Both people need one of these devices using ios 7 or later, or a Mac with OS X Yosemite: iphone 5 or later, ipad (4th generation or later) ipad mini, ipod touch (5th generation) 90