Windows XP Lab 2. Competencies

Transcription

1 IST203 Cleveland State University Prof. Victor Matos Windows XP Lab 2 Organizing Your Work Competencies IST203 Lab. Win2-2 Competencies 1. Use the Folders list. 2. Create and customize folders. 3. Rename and delete folders and files. 4. Copy and move files. 5. Use drag and drop. 6. Select multiple files. 7. Use the Recycle Bin. 8. Find files. 9. Open, edit and print a Notepad document. 10. Save a file. 1

2 Windows XP Lab 2 Organizing Your Work Concepts IST203 Lab. Win2-4 Concepts Overview 1. Hierarchy The graphic representation of the organization of folders on a disk is called a hierarchy. 2. File and Folder Names When a file or folder is created, it must be assigned a file name that identifies its contents. 3. Copy and Move All Windows applications include features that allow you to copy and move selected information from one location to another. 2

3 IST203 Lab. Win2-5 Concepts Overview 5. Drag and Drop Common to all Windows applications is the ability to copy or move selections using the drag and drop feature. 6. Editing One of the advantages of using a computer is that you can easily change or edit your documents. 7. Saving Files When you save a document you are working on, a permanent copy of your onscreen document is electronically stored as a file on a disk. WARNING: Windows offers a high degree of redundancy so the same operation could be done in many different (but equivalent) ways. Windows XP Lab 2 Organizing Your Work Lecture 3

4 IST203 Lab. Win Working with Folders Hierarchy The graphic representation of the organization of drives and folders on your computer is called a hierarchy. The top-level folder of a storage location is the main folder, also called the root folder. Folders created in the main folder appear indented below the main folder. Subfolders, also called secondary folders, appear indented below other folders. Because of the branching nature of the hierarchy, it is sometimes also called a tree. IST203 Lab. Win Working with Folders Show the Folders list: [ Windows-Logo + E ] A graphic representation of file and drive organization 4

5 Concept 1 Hierarchy IST203 Lab. Win2-9 Using the Folders List [ WindoswsLogo+E or Start My Computer] Concept 1 Hierarchy IST203 Lab. Win2-10 Exploring Program Files Exploring Documents and Settings 5

6 IST203 Lab. Win2-11 Concept 2 File and Folder Names File and folder must be assigned a name. File name must be unique in a given folder File may have a file name extension Up to three characters Used to identify the type of file Separated from file name by a period IST203 Lab. Win2-12 Concept 2 File and Folder Names Up to 215 characters Letters A to Z Numbers 0-9 Special characters _ ^ $ ~! # % & - {} ' ` Spaces are allowed Not allowed : \ / : *? > < 6

7 IST203 Lab. Win2-13 Concept 2 File and Folder Names Using the Folders List [ WindoswsLogo+E or Start My Computer] 1. Using Folder list, make the location where you will store your data files current (choose your c: disk ) 2. Click to hide the Folders list and display the task pane. 3. Click Make a new folder in the File and Folder Tasks section of the left pane. 4. Type Windows XP Spring Press [Enter]. 6. Double-click the Windows XP folder icon in the right pane. 7. Create a new folder named Promotional Materials. 8. Create a new folder named Correspondence. IST203 Lab. Win2-14 Concept 2 File and Folder Names 9. Click to display the Folders list. 10. Expand the Windows XP folder in the Folders list to display the subfolders. 11. Choose from top menu: View / Arrange Icons by / Name. 12. Make the Promotional Materials folder current. 13. Use menu File / New / Folder to create a subfolder named Flyers, another named Brochures and a third named Pictures. 14. Arrange the folders alphabetically by name. 15. Expand the Promotional Materials folder. 7

8 IST203 Lab. Win2-15 Concept 2 File and Folder Names Renaming Folders 1. Click on the Brochures folder icon slowly twice. 2. Press [Home]. 3. Type Flyers &. 4. Press [Spacebar]. 5. Press [Enter]. TIP: Many of these functions are identical for both folders and files. IST203 Lab. Win2-16 Concept 2 File and Folder Names Deleting Folders 1. Select the Flyers folder icon. 2. Press [Delete] key. 3. Click TIP: Deleting a folder sends it and its contents to the Recycle Bin. Items in a deleted folder cannot be individually restored. 8

9 IST203 Lab. Win2-17 Concept 2 File and Folder Names Customizing a Folder 1. Make the Shared Documents / Shared Pictures folder current. 2. Choose menu: View / Customize This Folder. 3. Click to open the drop-down list of folder type templates. 4. Click Photo Album. 5. Click. 6. Scroll the icon list and select. 7. Click twice. 8. Now go back to the Windows XP Spring08 folder. Locate the Pictures subfolder, and repeat all the previous steps Concept 3 Copy and Move IST203 Lab. Win2-18 All Windows applications include features that allow you to copy and move selected items from one location to another. When an item is copied, the item remains in the original location, and a duplicate is created in the new location. When an item is moved, it is deleted from the original location, and a duplicate is created in the new location. 9

10 Concept 3 Copy and Move IST203 Lab. Win2-19 Copying Using the Menu (assuming data is in a floppy/flash card) 1. Locate and expand the A:/Data Files folder. 2. Click on W02_Tour Schedule to select it. 3. Choose Edit / Copy. 4. Open the Windows XP folder. 5. In the Folders list, click on the Windows XP folder of your data file location to specify the destination. 6. Choose Edit / Paste. 7. Click to return to the Data Files \ Windows XP folder. TIP: The redundancy built into Windows is confusing to new user. Remember the following methods all perform the same operations. Concept 3 Copy and Move Select source file from flash drive. Use Menu: Edit / Copy IST203 Lab. Win2-20 Select destination folder on C:/ disk. Use Menu: Edit / Copy 10

11 Concept 3 Copy and Move IST203 Lab. Win2-21 Copying Using a Task Link Assume Data_Files is the current folder in your flash drive. 1. Choose Edit/Select All. 2. Click. 3. Click from the Files and Folder Tasks section. 4. Scroll the list box and select your data file location. 5. Click. 6. Click. 7. Click. 8. Make the Windows XP Spring08 folder in your data file location current. Concept 3 Copy and Move IST203 Lab. Win2-22 Copying Using a Task Link Select source folder in the flash drive Select all files from source folder 11

12 Concept 3 Copy and Move IST203 Lab. Win2-23 Copying Using a Task Link All selected files are copied into the destination folder c:/windowsxp Spring 08. Concept 4 Drag and Drop IST203 Lab. Win2-24 Use to copy or move selections 1. Select item 2. Drag item with the mouse to new location 3. Release the mouse button Dragging a file to a folder on the same disk moves it Dragging a file to a folder on another disk copies it 12

13 Concept 4 Drag and Drop IST203 Lab. Win2-25 Source folder Data_Files is in the flash drive. File W02-Tour-Schedule.txt is copied in c:\windows XP Spring08. Concept 4 Drag and Drop IST203 Lab. Win2-26 Source folder Data_Files is in the flash drive. 1. Select the W02_Tour Schedule file. 2. With the mouse pointer on the selected file icon, right-drag it to the Promotional Materials folder in the Folders list. 3. Select Move Here from the shortcut menu. 4. Choose Edit / Undo move. 5. Move the Tour Schedule file to the Correspondence folder. 13

14 IST203 Lab. Win2-27 More on Working with Files Selecting multiple files Click on first item, hold down [Shift] to select last item Use [Ctrl] to include additional items Renaming files names should be descriptive of their contents (Menu: File / Rename) Deleting files If deleting from diskette, the Undo action cannot be used (Menu: File / Delete) IST203 Lab. Win2-28 More on Working with Files Renaming / Deleting files 1. Open the Windows XP Spring08 folder. 2. Click on the W02_Tour Schedule icon file name slowly twice. 3. Press [Home]. 4. Press [Del]. 5. Type W02_Tour Schedule_ Press [Spacebar]. 7. Press [Enter]. 8. Menu: File / Delete 14

15 IST203 Lab. Win2-29 Using the Recycle Bin Recycle Bin is a special folder Used to store deleted items Items are permanently removed later Icon appears full or empty 1. Right-click on the Recycle Bin 2. Choose options from the pop-up menu 3. Empty Recycle Bin removes all deleted files 4. Open exposes files in the folder 5. Choose Restore to undelete a file IST203 Lab. Win2-30 Finding Files Where is the file? What is the name of the folder? Windows XP Search option helps you locate files and folders by: Name Approx. date Text contained in a document location File size 15

16 IST203 Lab. Win2-31 Finding Files Menu: View / Arrange Icons by / Show in Groups IST203 Lab. Win2-32 Running Applications Application MS Internet Explorer Windows Movie Maker Windows Media Player Windows Messenger Outlook Express Used To Explore the World Wide Web Transfer analog or digital audio and video to the computer for editing and playing Create and listen to CDs, watch DVDs, listen to radio Participate in instant messaging Compose, send and receive messages 16

17 IST203 Lab. Win2-33 Running Applications Application WordPad NotePad Paint Calculator Address Book Task Scheduler Used To Create text documents with complex formatting Create simple text documents Create simple line drawings, displays and edits scanned photos Performs basic arithmetic tasks Manages your contact information Runs scheduled computer tasks automatically IST203 Lab. Win2-34 Concept 5 Editing Documents Notepad can be used to easily change a document Correct spelling Add or remove text Rearrange content Redesign layout Mistakes can be removed using [Backspace] and [Delete] keys 17

18 IST203 Lab. Win2-35 Starting Notepad Used to create simple text documents IST203 Lab. Win2-36 Starting Notepad Opening a simple text file 18

19 IST203 Lab. Win2-37 Editing with Notepad IST203 Lab. Win2-38 Editing with Notepad Opening a simple text file 19

20 IST203 Lab. Win2-39 Printing Concept 6 Saving Files IST203 Lab. Win2-40 Permanent copy of onscreen document is saved Electronically stored as a file Saved on a disk While working on document, changes made are stored temporarily in memory 20

21 IST203 Lab. Win2-41 Save More on Saving Saves a document using the existing path and file name Replaces contents of file with changes Save As Allows you to select a different path and/or file name Can save original and revised document as two separate files Windows XP Lab 2 Organizing Your Work Key Terms 21

22 IST203 Lab. Win2-43 Key Terms active pane Clipboard copy current folder destination drag and drop edit Explorer Bar file name file name extension format (disk) hierarchy main folder move Path root folder source subfolder tree Windows XP Lab 2 Organizing Your Work Frequently Asked Questions 22

23 IST203 Lab. Win2-45 What goes into a folder? FAQ How can I view the contents of the disk? Where can I find the Explorer Bars and how do I use them? I'm not sure I understand the hierarchy of folders. Please explain. How do I create a folder? Can I assign any name to a folder? Any restrictions? IST203 Lab. Win2-46 FAQ How do I change the name of a folder? How do I delete a folder? Oops! I accidentally deleted a folder that I need. Can I get it back? I want to change the icon that is displayed for my folder. How do I customize a folder? What is a template and how do I use it with folders? 23

24 IST203 Lab. Win2-47 FAQ Help! I don't understand the difference between the copy and move commands. What is the Clipboard? How is it used? How do I copy data files using a Task Link? Please explain how to use Drag and Drop? What is the Recycle Bin? I can't remember what folder I used to store a file! Is there a search function in Windows XP? IST203 Lab. Win2-48 FAQ What is the difference between Notepad and WordPad? Can I use either of these programs to create a resume? I created a document using Notepad and now I need to add more text and make changes. How do I do this? 24