Modul ke: Aplikasi Komputer. Pengenalan Ms. Word. Fakultas FASILKOM. Program Studi Sistem Informasi

Transcription

1 Modul ke: 02 Devi Fakultas FASILKOM Aplikasi Komputer Pengenalan Ms. Word Fitrianah Program Studi Sistem Informasi

2 Pendahuluan Microsoft Word is a word processing program used to create: Letters Memos Newsletters Research papers Web pages Business cards Resumes Financial reports Other types of documents

3 Understanding Word Processing Software A word processing program is software that allows you to enter, edit, and format text and graphics Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics Use mail merge to create form letters The files you create using Word are called documents

4 Understanding Word Processing Software Graphic Header Formatted text Column Chart Table 4 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

5 Understanding Word Processing Software Plan a document before you create it Identify: Message Audience Needed elements (charts, tables, etc.) Appropriate tone and look for the document (formal, playful, etc.) The purpose of and audience for a document determine its design 5 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

6 Exploring the Word Program Window The Word program window opens and displays a blank document The insertion point indicates where text appears when you type Blank document I-beam pointer Insertion point 6 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

7 Exploring the Word Program Window The mouse pointer changes shape depending on its location in the Word program window Each pointer is used for a different purpose Click and type pointers position the insertion point and apply paragraph formatting 7 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

8 Exploring the Word Program Window Quick Access toolbar Title bar Ribbon Ruler Document window Scroll bar Status bar View buttons 8 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

9 Exploring the Word Program Window The Ribbon contains tabs Tabs include buttons for commands organized in groups Quick Access toolbar contains frequently used commands and is customizable 9 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

10 Exploring the Word Program Window The Word program window Title bar displays the program and document names Office button opens a menu of commands related to managing and sharing documents Microsoft Office Help button provides access to the Word Help system 10 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

11 Exploring the Word Program Window The Word program window (cont.) Document window displays the current document Rulers show margin, tab, and indent settings Scroll bars are used to display different parts of the document in the document window Microsoft Office 2007-Illustrated Introductory, Windows Vista 11 Edition

12 Exploring the Word Program Window The Word program window (cont.) View buttons are used to switch between Word document views Zoom level button and Zoom slider provide quick ways to enlarge and decrease a document onscreen view Status bar shows page information, the location of the insertion point, and the on/off status of several Word features 12 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

13 Starting a Document Begin a new document by typing in a blank document in the document window Word includes a word-wrap feature As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph Wrapped text 13 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

14 Starting a Document Insert text in a document by clicking to move the insertion point and then typing Delete text Press [Backspace] to delete the text before the insertion point Press [Delete] to delete the text after the insertion point Microsoft Office 2007-Illustrated Introductory, Windows Vista 14 Edition

15 Starting a Document Automatic features that might appear as you type AutoComplete AutoCorrect Spelling and Grammar 15 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

16 Saving a Document To store a document permanently, you must save it as a file When you save a file you give it a name, called a filename, and indicate the location to store the file A filename identifies the file Files can be stored on an internal hard disk, on a CD or jump drive, or in another location Saving a file allows you to close the file and open it later for editing or printing 16 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

17 Saving a Document Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu Assign a filename and a file location to a document using the Save As dialog box Location of the file Filenames should be brief and descriptive.docx file extension indicates the file is a Word document Microsoft Office 2007-Illustrated Introductory, Windows Vista 17 Edition

18 Saving a Document After you save a file for the first time, save frequently as you work Saving updates the stored copy of the file with your changes Save changes using the Save button, the Save command, or [Ctrl][S] 18 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

19 Selecting Text You must select text before deleting, editing, or formatting it Click and drag the I-beam pointer across text to select it Selected text is highlighted Microsoft Office 2007-Illustrated Introductory, Windows Vista 19 Edition

20 Selecting Text Selected text Microsoft Office 2007-Illustrated Introductory, Windows Vista 20 Edition

21 Selecting Text Formatting marks are special characters that appear on screen to help you edit and format text Formatting marks do not print Use the Show/Hide button turn the display of formatting marks off and on This formatting mark indicates a blank line or the end of a paragraph 21 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

22 Selecting Text To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text Methods for selecting text to select Any amount of text A word A line of text A sentence A paragraph A large block of text Multiple nonconsecutive selections An entire document use the pointer to Drag over the text Double-click the word Click with the selection pointer to the left of the line Press and hold [Ctrl], then click the sentence Triple-click the paragraph or double-click with the selection pointer to the left of the paragraph Click at the beginning of the selection, press and hold [Shift], then click at the end of the selection Select the first selection, then press and hold [Ctrl] as you select each additional selection Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All 22 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

23 Formatting Text Using the Mini Toolbar Includes the most commonly used text and paragraph formatting commands Appears faintly above selected text Becomes solid when your point to it Right-click selected text if the Mini toolbar disappears 23 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

24 Formatting Text Using the Mini Toolbar Printing a document - Before printing a document, examine it for errors in Print Preview Print Preview tab 24 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

25 Formatting Text Using the Mini Toolbar Print Preview shows a document as it will look when printed Enlarge the view of the document to see details Reduce the view to see the overall layout Edit the document text in Print Preview Print the document from Print Preview Click the Office button, point to Print, then click Print Preview to open Print Preview 25 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

26 Formatting Text Using the Mini Toolbar Print a document after proofing a document and correcting errors Use the Print command on the Office menu to change the print settings before printing Number of copies Page range Default printer Microsoft Office 2007-Illustrated Introductory, Windows Vista 26 Edition

27 Formatting Text Using the Mini Toolbar Print a document (con t) Click the Quick Print command on the Office menu or the Print button on the Print Preview toolbar to print using the default print settings Prints a single copy of the entire document The Quick Access toolbar can be customized to include the Quick Print button Microsoft Office 2007-Illustrated Introductory, Windows Vista 27 Edition

28 Creating a Document Using a Template A template helps you create a formatted a document quickly A template is a formatted document that contains placeholder text You replace the placeholder text with your own text and save the file with a new filename Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents 28 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

29 Creating a Document Using a Template New Document dialog box Installed Template Preview 29 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

30 Creating a Document Using a Template Replace placeholder text with your information Inserted text Placeholder text 30 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

31 Creating a Document Using a Template Using the Undo, Redo, and Repeat commands Reverse the last action with the Undo button Restore a change that you reversed with the Redo button Repeat a change with the Repeat command on the Edit menu Microsoft Office 2007-Illustrated Introductory, Windows Vista 31 Edition

32 Viewing and Navigating a Document Zoom feature Enlarge document for a close-up view Reduce document for an overview of the layout Use tools in the Zoom group on the View tab 32 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

33 Viewing and Navigating a Document Use the Zoom level button on the status bar Use the Zoom slider on the status bar Zoom level button Zoom Out Zoom slider Zoom In 33 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

34 Viewing and Navigating a Document Scroll to display different parts of a document Drag the scroll box up or down in the Vertical scroll bar Drag the scroll box right or left in the Horizontal scroll bar Click the Previous Page button Click the Next Page button 34 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

35 Viewing and Navigating a Document Word includes different views, or ways of displaying a document Print Layout view displays a document as it will look on a printed page Full Screen Reading view displays document so it is easy to read onscreen Microsoft Office 2007-Illustrated Introductory, Windows Vista 35 Edition

36 Viewing and Navigating a Document Word document views (cont.) Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser Outline view displays the headings in a document in outline form Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics 36 Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

37 Summary When you start Word, a blank document opens in the document window To create a new document, begin typing in the blank document Save the new document with a descriptive filename As you edit the document, save your changes to it often Microsoft Office 2007-Illustrated Introductory, Windows Vista 37 Edition

38 Summary Select text as you work Format text using the Mini toolbar Use Print Preview before printing Save, print, and then close the document When you are finished editing and creating documents, close all open files, and then close Word Microsoft Office 2007-Illustrated Introductory, Windows Vista 38 Edition

39 Cutting and Pasting Text The operation of moving text from one location to another is called cut and paste Cutting text removes it from the document Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document Two clipboards: System Clipboard - holds one item, the last item cut or copied from a document Office Clipboard - holds up to 24 items Microsoft Office Illustrated Introductory 39

40 Cutting and Pasting Text Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] Microsoft Office Illustrated Introductory 40

41 Cutting and Pasting Text You can also move text using the drag and drop method Drag selected text to a new location using the mouse Text that is dragged is not placed on the Clipboard Microsoft Office Illustrated Introductory 41

42 Cutting and Pasting Text Use keyboard shortcuts as a quick way to perform a command [Ctrl][X] to cut text [Ctrl][C] to copy text [Ctrl][V] to paste text [Ctrl][A] to select all the text in a document [Ctrl][S] to save a document The keyboard shortcut for a command appears in the ScreenTip Microsoft Office Illustrated Introductory 42

43 Copying and Pasting Text Copied text is not removed from the document A copy of copied text is placed on the Clipboard Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] Copy selected text by pressing [Ctrl] as you drag it to another location Microsoft Office Illustrated Introductory 43

44 Copying and Pasting Text The Paste Options button allows you to change the formatting of pasted text Copied text Pasted text Microsoft Office Illustrated Introductory Paste Options button 44

45 Copying and Pasting Text Split a document window into two panes Useful when you want to copy and move items in a long document Use the Split button in the Window group on the View tab Drag the horizontal split bar to the location you want to split the window Use the scroll bars in each pane to display different parts of the document Use the Cut, Copy, and Paste commands to copy or move items between panes Microsoft Office Illustrated Introductory 45

46 Using the Office Clipboard The Office Clipboard Stores up to 24 items Stores text and graphics Items can be cut or copied from any Office program Items on the Office Clipboard can be viewed The last item collected is stored on both the Office Clipboard and the system Clipboard Microsoft Office Illustrated Introductory 46

47 Using the Office Clipboard The Office Clipboard appears in the Clipboard task pane Can be set to open automatically after two consecutive cut or copy actions Display manually by clicking the launcher in the Clipboard group Click to resize or move the Clipboard task pane Stored items Icon indicates the item is collected from Word Microsoft Office Illustrated Introductory 47 Click to change display options

48 Using the Office Clipboard Copying and moving items between documents Open both Word documents Cut or copy text from one document Switch to the other document Click the button for the document on the task bar Use the Arrange All command in the Window group on the View tab to display both documents at the same time Paste the text into the second document Microsoft Office Illustrated Introductory 48

49 Finding and Replacing Text Find and Replace feature Use the Replace command to search for and replace all instances of a word or phrase in a document Automatically find and replace all occurrences at once, or Find and review each individual occurrence Use the Find command to locate and highlight every occurrence of a word or phrase in a document Microsoft Office Illustrated Introductory 49

50 Finding and Replacing Text Find and Replace dialog box Enter Find criteria Select search options Enter Replace criteria Microsoft Office Illustrated Introductory 50

51 Finding and Replacing Text Go To tab in Find and Replace dialog box Use to move to a specific page, section, line, table, graphic or other item in a document Click the Page number button on the status bar to open the Find and Replace dialog box, click the Go To tab, and then make selections Microsoft Office Illustrated Introductory 51

52 Checking Spelling and Grammar Spelling and Grammar checker Flags possible mistakes and suggests corrections Misspelled words Grammar errors You still need to proofread your documents carefully for errors Microsoft Office Illustrated Introductory 52

53 Checking Spelling and Grammar Identified misspelled word Suggested correction Microsoft Office Illustrated Introductory 53

54 Checking Spelling and Grammar Identified grammar error Suggested corrections Microsoft Office Illustrated Introductory 54

55 Checking Spelling and Grammar Inserting text with AutoCorrect Create your own AutoCorrect entries Words you type often, such as a name Words you often misspell To create an AutoCorrect entry Open the AutoCorrect dialog box To insert an AutoCorrect entry in a document Type the text you want Word to correct followed by [Spacebar] Microsoft Office Illustrated Introductory 55

56 Researching Information Research task pane provides access to many resources Use the Thesaurus to look up synonyms for repetitive or awkward words Select a word, then click Thesaurus in the Proofing group Right-click a word, then point to Synonyms Microsoft Office Illustrated Introductory 56

57 Researching Information Thesaurus appears in the Research task pane With an active Internet connection, the Research task pane provides access to other reference sources Word in document Possible meaning Synonyms for the word Microsoft Office Illustrated Introductory 57

58 Adding Hyperlinks A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box Use the Insert Hyperlink dialog box to create hyperlinks Microsoft Office Illustrated Introductory

59 Adding Hyperlinks The Insert Hyperlink dialog box Use to modify ScreenTip Types of links you can create Microsoft Office Illustrated Introductory

60 Adding Hyperlinks Hyperlinks in a document Purple indicates hyperlink has been followed Microsoft Office Illustrated Introductory Hyperlink and its corresponding ScreenTip

61 Preparing a Document for Distribution Viewing and modifying document properties Document properties are user-defined details about a file that can help to identify it, such as: Author Title Keywords Click the Office button, point to Prepare, and then click Properties Microsoft Office Illustrated Introductory 61

62 Preparing a Document for Distribution Prepare command options Properties Inspect Document Encrypt Document Add a Digital Signature Mark as Final Run Compatibility Checker Microsoft Office Illustrated Introductory

63 Preparing a Document for Distribution Document Information Panel Click list arrow, then click Advanced Properties to open the Properties dialog box Microsoft Office Illustrated Introductory

64 Terima Kasih Devi Fitrianah, S.Kom., MTI