INTEGRATED WORKFLOW. In this job aid, you will learn how to: Publish digital components. YOU ARE HERE Publish Digital Components

Transcription

1 Vendor Publishing Digital Components INTEGRATED WORKFLOW PUBLISHING PHASE In this Publishing workflow phase process you deliver digital component files to manufacturing/production vendors. This constitutes delivery of live content to the end consumer and includes distribution of digital components to all digital channels (ebook, MyLab), creating Gold Masters, and packaging media according to program design specifications (CD/DVD). In this job aid, you will learn how to: YOU ARE HERE Publish Digital Components Publish digital components ROLL OVER THE COMPLETED & NEXT STEPS ABOVE TO LEARN MORE Last Updated: August 8, 2012

2 PUBLISHING PUBLISHING DIGITAL COMPONENTS Learning Objectives In this Job Aid, you will learn how to: 1 Publish Digital Component Files 2 Deliver Digital Files to Manufacturer 4 Bulk Export to FTP 7 SYSTEMS & TOOLS For this process, you will use the following systems and tools: Documentum (DCTM) Publishing 1

3 1 Publish Digital Component Files In this step, you deliver digital component files to manufacturing/production vendors. This constitutes delivery of live content to the end consumer, and includes distribution of digital components to all digital channels (ebook, MyLab), creating Gold Masters, and packaging media according to program design specifications (CD/DVD). 1 When it is time to complete the Ready To Publish workflow task, you will receive a Documentum notification. Go to My Dashboard at Log in with your u42 or v42 username and password. 2 The My Dashboard screen appears. Click the Documentum (DCTM) link. Publishing 2

4 3 The Documentum Location screen appears. a Select your repository from the Repository drop-down menu. b Select your location from the Location drop-down menu. If your location does not appear or if you are working remotely, select the Other option. Quick Tip USHE users select the PNA_Higher_Ed repository. c Click the button. a b c 4 The Documentum interface appears. a Select the Inbox node in the Navigation pane. b Double-click the Ready to Publish workflow task in the Content pane to open it. a b Publishing 3

5 5 The workflow task displays in the Content pane: a Read the workflow task instructions. b Click the button to begin work on the task. a b Deliver Digital Files to Manufacturer PCS generates a Manufacturing PO when the Ready to Publish flag is received from Documentum. The manufacturing vendor will be sent an automated including the URL location to retrieve the digital component files. Digital format files (audio, Flash video, images, HTML, HTML5, etc.) can be delivered to manufacturing vendors for publishing by using Documentum s Export or Bulk Export to FTP functions. URLs of the digital component files will be provided with the PO that initiates the Publish workflow segment. Vendors can use these files to create physical masters of the digital media (CDs, DVDs) for testing prior to duplication or printing. Note If the PO is not sent, an error message will go to the Program Manager, Project Manager and/ or Operations Specialist, alerting them to the failure of the PO to be delivered 1 Enter the URL (found in the PO) to the digital component into your browser. This URL will direct you to the Documentum location of the digital component. Note You can use Documentum s Transformation Services feature to convert digital files to correct specifications. Publishing 4

6 2 Log into Documentum with your u42 or v42 username and password. 3 The folder location of the digital component appears. Select the component files you wish to export from the Content Pane. Quick Tip Press the Shift or Control (CTRL) key on your keyboard to select multiple, consecutive files. Press the Command key on your keyboard to select non-consecutive files. For PC Press the Shift key on your keyboard to select multiple, consecutive files. Press the CTRL key on your keyboard to select non-consecutive files. Publishing 5

7 4 To perform a standard export, click the FILE menu, and then select Export. To export the files to a manufacturer s FTP location, skip to the next section (Bulk Export to FTP). More Info For instructions on how to export content under 500 MBs, refer to the Documentum Export Content Job Aid. 5 The Select Folder screen appears. Select a destination on your computer to export the folder to, and then click the button. 6 The digital files are exported to your computer and are ready to deliver to the manufacturing vendor. Publishing 6

8 Bulk Export to FTP 1 To bulk export the digital files to the manufacturer s FTP location, select the files in the Content pane, click the BULK TOOLS menu and select Export. Quick Tip Press the Shift or Control (CTRL) key on your keyboard to select multiple, consecutive files. Press the Command key on your keyboard to select non-consecutive files. 2 Refer to the Documentum Bulk Export Content Job Aid, page 16 (Bulk export content to non-documentum users) for instructions to bulk export files and/or folders over 500 MBs. For PC Press the Shift key on your keyboard to select multiple, consecutive files. Press the CTRL key on your keyboard to select non-consecutive files. 3 The digital files are transferred to the manufacturing vendor for publishing. 4 Return to your Documentum Inbox. a Select the Inbox node in the Navigation pane. b Double-click the Ready to Publish task in the Content pane to open it. a b Publishing 7

9 5 Click the button to notify the project manager that the digital files have been sent to the manufacturing vendor for publishing. NOTES Click the button to access the tab where you can view or add comments. Click the button again to access the tab where you can view upcoming steps, as well as view previous workflow steps. Publishing 8