A B E G I N N E R S W O R K S H O P

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1 CTLT PHOENIX COLLEGE 2/1/2013 Google Docs A B E G I N N E R S W O R K S H O P LEARNING OBJECTIVES Content Overview of Google Docs 1 Access Google Docs 2 Google Documents 3 After completing this module, you will be able to demonstrate the following: 1) Access your Maricopa Google Drive with your MEID. 2) Create Google Docs, including Documents and Forms. 3) Invite others to collaborate on a Google Doc. 4) Change privacy & publishing settings on Google Docs. Google Presentations 6 Google Forms 7 Over view Share and Collaborate on Google Docs Convert & Download Google Docs What you need: PC or Mac Gmail Account A Web Browser Internet Access 7 8 Google Docs is a free suite of productivity tools that lets you create different kinds of online documents, work on them in real time with other people, and store your documents and your other files -- all online, and all for free. (Source: hl=en&answer=49008) Create Google documents, spreadsheets, other file types, and collections. Upload (from your computer, if you'd like), manage, and store files and folders. Share Google Docs, files, and collections with other people. Search for items by name, type, and visibility setting. Store your documents online. View it in other compatible software, like Microsoft Office. Revert to an earlier version of your document. Every version is archived with name and time stamp. Chat with other online collaborators in real time. Create and publish surveys, and automatically receive responses on a spreadsheet. Change privacy to desired settings. Google Storage: Gmail provides 10+ GB (and counting) for Gmail messages. Docs provides 1 GB for your uploaded files (documents created in Google Docs and converted files don't count towards your storage, but do have some size limitations).

2 GOOGLE DOCS Access Google Docs: Log In to Gmail Go to phoenixcollege.edu/mail or for students, google.maricopa.edu and Log In. Click on Drive on your menu on top. PAGE 2

3 CTLT PHOENIX COLLEGE Google Documents Click Create and choose a Document Type. Or, click the Upload button to upload an existing document. Start writing & creating your document. Research Tool on Google Docs Use Research tool to do your research and automatically format your references with APA or MLA style. PAGE 3

4 CTLT PHOENIX COLLEGE Share and Collaborate on Google Docs On every Google Doc, you will see a Share button. Use this Share button to invite collaborators. Click on Change to change to your desired the privacy setting, or key in the addresses of your collaborators and click on Done. When working with others simultaneously on a document, you can chat with them. Click on the Other View pull-down menu and select the name of the person you want to chat with, then type into the chat box and hit the enter key. PAGE 4

5 GOOGLE DOCS Commenting on Google Docs Click Insert > Comment to add comments to a document. Click Comments > Notification Settings to change them. Revision History PAGE 5 To see revision history, click on File, and choose See revision history. Click on the version you want, then click on Restore this revision, to go back to that version.

6 GOOGLE DOCS Conver t and Download Google Docs Go back to your Google Drive to find the document you want to download, then go to the More pull down menu and choose Download... You can convert your document to the desired format, then Download it to your computer. PAGE 6

7 CTLT PHOENIX COLLEGE Google For ms Go to Google Drive, click on CREATE, then choose Form. You will be asked to key in the title and choose a template. Select the question type. Fill in your question and click Done when you finish. To add more items, click Add item and choose the item type. PAGE 7

8 GOOGLE DOCS Google For ms Your data will be collected and aggregated on a spreadsheet. Click on Choose response destination to set it up. To check out your new form, click on View live form. Complete your form by choosing confirmation responses. Then click on Send form to send it out. Google generates a spreadsheet with all the responses collected. PAGE 8