Purchase Order X12
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1 850 Purchase Order X2 Functional Group=PO Heading: Pos Id Segment Name Req Max Use Repeat Notes Usage 0200 BEG Beginning Segment for M Must use Purchase Order 0600 PER Administrative O 3 Used Communications Contact 0800 FOB F.O.B. Related Instructions O > Used 500 DTM Date/Time Reference O 0 Used 2200 PKG Marking, Packaging, Loading O 200 Used 2400 TD5 Carrier Details (Routing O > Used Sequence/Transit Time) LOOP ID - N N9 Extended Reference O Used 3000 MTX Text O > Used LOOP ID - N N Party Identification O Used 3300 N3 Party Location O 2 Used 3400 N4 Geographic Location O > Used Detail: Pos Id LOOP ID - PO Segment Name Req Max Use Repeat Notes N2/000L Usage 000 PO Baseline Item Data M N2/000 Must use LOOP ID - PID 0500 PID Product/Item Description O 000 Used 0900 PO4 LOOP ID - SAC Item Physical Details O > 25 Used 300 SAC Service, Promotion, O Used Allowance, or Charge 700 TAX Tax Reference O > Must use Summary: Pos Id LOOP ID - CTT Segment Name Req Max Use Repeat Notes N3/000L Usage CTT AMT Transaction Totals Monetary Amount O O N3/000 N3/0200 Used Used
2 BEG Beginning Segment for Purchase Pos: 0200 Max: Heading - Mandatory Order User Option (Usage): Must use Loop: N/A Elements: 4 BEG0 353 Transaction Set Purpose Code M ID 2/2 Must use 00 Original 06 Confirmation Used only when Kroger sends a "turnaround doc" from a VMI 855. BEG02 92 Purchase Order Type Code M ID 2/2 Must use NE New Order BEG Purchase Order Number M AN /22 Must use 5 digit PO# number BEG Release Number O AN /30 Used BEG Date CCYYMMDD M DT 8/8 Must use PER Administrative Pos: 0600 Max: 3 Communications Contact Loop: N/A Elements: 4 PER0 366 Contact Function Code M ID 2/2 Must use BD Buyer Name or Department PER02 93 Name O AN /60 Must use Buyer Name PER Communication Number Qualifier X ID 2/2 Must use TE Telephone PER Communication Number X AN /256 Must use Suppliers should use number provided to initiate contact to the Buyer to resolve conflict on product ID s and shipping conditions, etc. FOB F.O.B. Related Instructions Pos: 0800 Max: > Loop: N/A Elements: 2 FOB0 46 Shipment Method of Payment M ID 2/2 Must use FOB Location Qualifier X ID /2 Must use DE Destination (Shipping) OR Origin (Shipping Point) 2
3 DTM Date/Time Reference Pos: 500 Max: 0 Loop: N/A Elements: 2 DTM0 374 Date/Time Qualifier M ID 3/3 Must use 002 Delivery Requested 00 Requested Ship DTM Date = CCYYMMDD X DT 8/8 Must use PKG Marking, Packaging, Loading Pos: 2200 Max: 200 Loop: N/A Elements: PKG Packaging Characteristic Code O ID /5 Must use TD5 Carrier Details (Routing Pos: 2400 Max: > Sequence/Transit Time) Loop: N/A Elements: TD504 9 Transportation Method/Type Code X ID /2 Must use C Consolidation H Customer Pickup M Motor (Common Carrier) R Rail T Best Way (Shippers Option) N9 Extended Reference Pos: 2950 Max: Loop: N9 Elements: 2 N90 28 Reference Identification Qualifier M ID 2/3 Must use AN Associated Purchase Orders (Associated PO. Only sent when using a Supervendor to create Po s.) SI Shipper's Identifying Number for Shipment (SID) ZA Supplier (Division + Internal Vendor Number. Sent on all Po s.) N Reference Identification X AN /50 Must use 3
4 MTX Text Pos: 3000 Max: > Loop: N9 Elements: 2 MTX0 363 Note Reference Code O ID 3/3 Must use MTX02 55 Textual Data X AN /4096 Must use N Party Identification Pos: 300 Max: Loop: N Elements: 4 N0 98 Entity Identifier Code M ID 2/3 Must use BY = sent on pharmacy orders for Peyton ST,VN,BT = will be sent by all others BT Bill-to-Party BY Buying Party (Purchaser) ST Ship To VN Vendor WH Warehouse N02 93 Name X AN /60 Must use N03 66 Identification Code Qualifier X ID /2 Must use 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix Drug Enforcement Administration (DEA)(for Peyton Pharmacy orders) N04 67 Identification Code X AN 2/80 Must use N3 Party Location Pos: 3300 Max: 2 Loop: N Elements: 2 N30 66 Address M AN /55 Must use N Address O AN /55 Must use N4 Geographic Location Pos: 3400 Max: > Loop: N Elements: 4 N40 9 City Name O AN 2/30 Must use N State or Province Code X ID 2/2 Must use N403 6 Postal Code O ID 3/5 Must use N Country Code = US X ID 2/3 Must use 4
5 PO Baseline Item Data Pos: 000 Max: Detail - Mandatory Loop: PO Elements: 9 User Option (Usage): Must use PO Quantity X R /5 Must use PO Unit or Basis for Measurement Code O ID 2/2 Used CA Case EA Each PO04 22 Unit Price X R /7 Used PO Product/Service ID Qualifier X ID 2/2 Must use UA U.P.C. Case Code (2-5-5 format) UK GTIN 4-digit Data Structure PO Product/Service ID X AN /48 Must use PO Product/Service ID Qualifier X ID 2/2 Must use PI Purchaser's Item Code PO Product/Service ID X AN /48 Must use Our internal line# will be sent PO0 235 Product/Service ID Qualifier X ID 2/2 Used PL Purchaser's Order Line Number PO 234 Product/Service ID X AN /48 Used PID Product/Item Description Pos: 0500 Max: Detail - Optional Loop: PID Elements: 2 PID0 349 Item Description Type M ID / Must use F Free-form PID Description X AN /80 Must use PO4 Item Physical Details Pos: 0900 Max: > Detail - Optional Loop: PO Elements: 3 PO Pack O N0 /6 Must use PO Size X R /8 Must use PO Unit or Basis for Measurement Code X ID 2/2 Must use 5
6 SAC Service, Promotion, Allowance, or Charge Pos: 300 Max: Detail - Optional Loop: SAC Elements: 0 SAC0 248 Allowance or Charge Indicator M ID / Must use A Allowance C Charge SAC Service, Promotion, Allowance, or Charge X ID 4/4 Must use Code B00 Cents Off D200 Freight Charges to Destination D280 Full Service F340 Pick/Up F90 Quantity Discount H625 Beverage Tax H850 Tax I70 Trade Discount SAC05 60 Amount O N2 /5 Must use SAC Allowance/Charge Percent Qualifier X ID / Must use SAC Percent, Decimal Format X R /6 Must use SAC08 8 Rate O R /9 Must use Kroger send a(-) minus sign if the allowance is to be subtracted from the purchase order SAC Unit or Basis for Measurement Code X ID 2/2 Must use SAC0 380 Quantity X R /5 Must use SAC2 33 Allowance or Charge Method of Handling O ID 2/2 Must use Code 02 Off Invoice 06 Charge to be Paid by Customer SAC5 352 Description X AN /80 Must use TAX Tax Reference Pos: 700 Max: > Detail - Optional Loop: PO Elements: User Option (Usage): Must use TAX2 44 Tax Exempt Code O ID / Must use Only Ralphs will send this element 2 Yes (Tax Exempt) No (Not Tax Exempt) 6
7 CTT Transaction Totals Pos: 000 Max: Summary - Optional Loop: CTT Elements: 6 CTT0 354 Number of Line Items M N0 /6 Must use CTT Hash Total O R /0 Must use CTT03 8 Weight X R /0 Must use CTT Unit or Basis for Measurement Code X ID 2/2 Must use LB Pound CTT05 83 Volume X R /8 Must use CTT Unit or Basis for Measurement Code X ID 2/2 Must use CF Cubic Feet AMT Monetary Amount Pos: 0200 Max: Summary - Optional Loop: CTT Elements: AMT0 522 Amount Qualifier Code M ID /3 Must use TT Total Transaction Amount 7
8 DATA EXAMPLE SAMPLE with ALL ITEMS Converted to GTINs BEG*00*NE*2505**200503~ PER*BD*ROBERT HALL*TE* ~ FOB*PB~ DTM*002* ~ TD5****M~ N9*ZA*00709~ MTX**THIS PURCHASE ORDER IS SUBJECT TO THE TERMS AND CONDITIONS~ MTX**CONTAINED ON KROGERS PURCHASE ORDER FORM 598-TCP~ N*ST*KROGER*9* ~ N3*239 OAKLEIGH DRIVE~ N4*EAST POINT*GA*30344*US~ N*BT*KROGER*9* ~ N3*THE KROGER COMPANY*P.O. BOX 30503~ N4*NASHVILLE*TN* *US~ N*VN*FOOD CORP*9* ~ PO**200*CA*9.96**UK* *PI*2345~ PID*F****FLOUR TORT 0CT~ PO4*2*.5*OZ~ SAC*A*I70******-.9****02~ PO**240*CA*3.68**UK* *PI*45678~ PID*F****SM FLOUR TORT5 CT~ PO4*2*7.5*OZ~ SAC*A*I70******-4.54****02~ CTT*3*680*952*LB*393*CF~ AMT*TT*638.4~ SAMPLE with NO ITEMS Converted to GTINs PO**200*CA*9.96**UA* *PI*2345~ PID*F****FLOUR TORT 0CT~ PO4*2*.5*OZ~ SAC*A*I70******-.9****02~ PO**240*CA*3.68**UA* *PI*45678~ PID*F****SM FLOUR TORT5 CT~ PO4*2*7.5*OZ~ SAC*A*I70******-4.54****02~ CTT*3*680*952*LB*393*CF~ AMT*TT*638.4~ 8
9 Manufacturer ID 2000 has been converted Manufacturer ID has NOT been converted SAMPLE with SOME ITEMS Converted to GTINs PO**200*CA*9.96**UK* *PI*2345~ PID*F****FLOUR TORT 0CT~ PO4*2*.5*OZ~ SAC*A*I70******-.9****02~ PO**240*CA*3.68**UA* *PI*45678~ PID*F****SM FLOUR TORT5 CT~ PO4*2*7.5*OZ~ SAC*A*I70******-4.54****02~ CTT*3*680*952*LB*393*CF~ AMT*TT*638.4~
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