Note-Taking Guide. Numbered t. Colored t. Insert i. Insert t. Insert a l. L s. Paint f. Course: Google s Document App Episode: Word Processing Basics

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1 Course: Googles Document App Episode: Word Processing Basics Note-Taking Guide Make sure you are logged into Google Drive. Click on the red box with the word Create in the upper-left corner and select Document. The menus and the icons along the top look similar to those in other word processing programs. This episode moves quickly through several functions within Google Drive s Document app. As the video progresses, pause it so that you can list the demonstrated functions that will help you create a document. B C I Numbered t Colored t Insert i Insert t Insert a l L s Paint f 1

2 Course: Googles Document App Episode: Menu Tools Open or create a new document in your Google Drive. In this episode, we will highlight several tools to help share files, cut down on repetitive tasks, research when reading an existing document, and creating a table. Let s start by taking a look at the menu along the top of the screen. This area looks very similar to what we have come to expect from a word processing program. Under the File menu there are two items of note: and. Name of Feature How to Use It Download as Publish to the Web Remember to check with the IT department of your school or district before you begin publishing items to the Internet, and take student privacy in to consideration when any individual student information is involved, whether it is explicit or implicit. Moving over to the Edit menu, find the Web Clipboard. What can this be used for? In the Tools menu, find the Research feature. What can this be used for? In the Tools menu, find the Define feature. What can this be used for? Let s look at one last menu option, Table. What can this be used for? 2

3 Course: Googles Document App Episode: Importing Files You can import files into the Documents app through uploading them to create a single location to store all your files and in order to read, edit, or share them. This means that almost all the files you come across for educational use can be brought into Google Drive and used even if they were created using a different program. Let's take the uploading process step by step starting once you are logged in. Two ways for importing files into Google Drive: Drag the file or folder from its location on your computer right into Google Drive. Click on the red upload button located to the right of the word Create in the upper-left corner. Note: You can organize documents into files prior to uploading to avoid uploading individual documents one at a time. Copy and paste this link into a new window for a complete list of the different types of files you can open: Let's say that file or attachment was created in a program that you don't own. When you try to open it you get a warning stating that the Application used to create this file can't be found, or another similar warning that the attachment will not open. Try placing the attachment on the desktop. While you are logged in, drag the file into Google Drive. A window with the word will display, followed by. Click on the file name you just uploaded and the file will appear. You now have the ability to use the full set of collaboration tools we discussed in our previous episodes. 3

4 Course: Googles Document App Episode: Mobile Word Processing Google offers a free mobile app for your tablet, like an ipad, or a Smartphone powered by the Android operating system that will allow you and your students to create a document. Take notes below on how to use the three features. Feature Notes Using the Offline Mode Edit an Existing Document Create a Document NOTE: Newer versions of Google Drive mobile app have replaced the word Done with a checkmark button and the word Close with an X button. 4

5 Course: Googles Document App Episode: Publishing Documents Online The Google Document app provides a great way to publish your file on the Internet without the technical know-how to create a website. We will cover three topics using the Publish to Web function: 1. Create 2. Restrict 3. Share As with any aspect of creating an online presence, publishing a document online should be done only after consulting any guidelines your school or district has established. List steps to publishing a document: 1. Open. 2. Select. 3. Locate in the drop down. 4. Choose from the Require viewers to sign in with their account and Automatically republish when changes are made options. 5. Click on the button. 6. You will get a warning asking Are you sure you want to publish this document? Click. 7. Highlight and copy the and then it into an or other means of sharing it. At any point in the future when you open this file, you can select File, drop down to Publish to the web, then click on the Stop Publishing button. This action will make the webpage address inactive so that the link will no longer work. 5

6 Course: Googles Document App Episode: Document App Ideas As you view this episode, jot down how you might use Google Drive s Document application to meet each of the following needs. Also refer to the Planning for Students and Planning for Teachers documents that can be found under the Material tab. Organize Create Collaborate Communicate 6