Managing Company Policy

Transcription

1 Managing Company Policy End users with Manage Company Policy rights can manage the Company Policy on behalf of the company. The Company Policy can be edited, but never deleted. Company administrators with Manage Company Policy rights can edit the Company Policy to configure Transaction Types and limits they want at a company level. Company administrators use the Company Policy page to manage accounts, features, and Transaction Types at the company level. These changes may need to be approved or rejected, if dual action of non-financial transactions is enabled. Company Policy page All User Roles must adhere to the Company Policy settings. The roles cannot override what is allowed at the company level. Company Policy tabs Tab Description Overview Displays a list of Transaction Types. Each enabled one must have at least one action. Transaction details include: Transaction Type Per Transaction Approval Limit Per Day Approval Limits (amount and count) Per Month Approval Limits (amount and count) Per Account Approval Limits (amount and count) Draft Actions Number and Max amount allowed Approve Actions Number and Max amount allowed Cancel Actions Number and Max amount allowed

2 Tab Description Features Displays a list of entitlements services enabled for the company. Examples include: Rights: Can Add Users Statements Alerts Link Out: Positive Pay- Coming Soon Mobile: Mobile Authorization Corporate: Show Hours Policy Element Accounts Displays a list of accounts and access rights. Access rights include: View: View balance and history for the account on the Home page, on the Account Details page, and in reports. Deposit: Deposit funds into the account. Withdraw: Withdraw funds from the account. User Roles Displays a list of User Roles, descriptions, statuses, and users. For each Transaction Type, you can change the following features: Allowed Actions Company Policy Transaction Type features Change the following information in an action: Draft Amount Approvals Subsidiaries Accounts Draft Hours Location IP Addresses After making the changes, a summary of the proposed action appears.

3 Approval Limits View limits on the maximum transaction amounts. They include the following details: Per transaction Per account per day Per day Per month View limits on the maximum number of transactions, also known as the maximum count. They include the following details: Per account per day Per day Per month These limits will be read-only in the Company Policy. Company Policy Allowed Actions Allowed Actions at a Company Policy Level determine how each Transaction Type is enabled. They also determine what criteria is required for this transaction to be drafted and approved. Company Allowed Actions tab Features in a Company Policy include: Features Draft Amount Company Policy Allowed Actions features Maximum draft amount. Description Approvals Control how many approvals are needed to complete a transaction.

4 Features Accounts Description Accounts available for the Transaction Type per the Allowed Action criteria. Subsidiaries Draft Hours Subsidiaries available for the Transaction Type per the Allowed Action criteria. This will only appear if you have subsidiaries set up on your profile. Draft hours available for the Transaction Type per the Allowed Action criteria. Location IP Addresses Regions available for the Transaction Type per the Allowed Action criteria. IP addresses from which a transaction was performed. Note: The User Roles page has its own set of Allowed Actions which adheres to the same set of features configured by FAIRWINDS.

5 Creating Company Policy Transaction Type actions Edit the Company Policy by creating Transaction Type actions you want at a company level. You can only add Allowed Actions that comply with or are more restrictive than the FI policy settings. After creating a new action, you must save the Allowed Action to make it active. To do this, the Manage Company Policy must be enabled in the User Role's Features tab. Add New Allowed Action page To create a Transaction Type action 1. In the navigation menu, click or tap Manager Users > Company Policy. The Company Policy page appears. 2. On the Overview tab, click or tap the name of the Transaction Type for which you are creating an action. The Allowed Actions tab for the selected Transaction Type appears with the current restrictions. 3. Click or tap Add New Allowed Action to create additional actions. The Policy Rules page for the selected Transaction Type appears. 4. Add the action by editing the following: o Draft Amount: Enter a maximum draft amount. You can select Any to allow any amount. o Approvals: Click or tap the (-) or (+) icons to decrease or increase the number of required approvals. o Accounts o Subsidiaries o Draft Hours o Location: Click or tap Select All or Clear All to select or clear all regions. o IP Addresses 5. Click or tap OK to save the changes and return to the Company Policy page. A summary appears above the new action. 6. (Optional) If Dual Action Required for Non-financial transactions is enabled, Company Policy changes require approval from a different User with Manage Company Policy rights enabled. Click or tap Approve or Reject to approve or reject the changes.

6 Tip: Create additional actions by clicking or tapping Add New Allowed Action and repeating the steps above. Editing Company Policy Transaction Type actions Edit the Transaction Type actions for a Company Policy by changing the individual parts of the action. To edit a Transaction Type action 1. In the navigation menu, click or tap Manager Users> Company Policy. The Company Policy page appears. 2. On the Overview tab, click or tap the name of the Transaction Type for which you are editing an action. The Allowed Actions tab for the selected Transaction Type appears with the current restrictions. 3. Locate the Allowed Action to edit, and click or tap the edit icon ( ). Click or tap the following action items you wish to change: o Draft Amount: Enter a maximum draft amount. You can select Any to allow any amount. o Approvals: Click or tap the (-) or (+) icons to decrease or increase the number of required approvals. o Accounts o Subsidiaries o Draft Hours o Location: Click or tap at least one region in the grid. You can click or tap Select All or Clear All to select all or clear all regions. o IP Addresses 4. Click or tap OK to return to the Company Policy page. 5. (Optional) If Dual Action Required for Non-financial transactions is enabled, Company Policy changes require approval from a different User with Manage Company Policy rights enabled. Click or tap Approve or Reject to approve or reject the changes. Deleting Company Policy Transaction Type actions You can delete an Allowed Action from a Transaction Type in the Overview tab. Caution: Deleting an Allowed Action is permanent, so use caution before deleting an action. To delete a Transaction Type action 1. In the navigation menu, click or tap Add Users> Company Policy. The Company Policy page appears.

7 2. On the Overview tab, click or tap the name of the Transaction Type for which you are deleting an Allowed Action. The Allowed Actions tab for the selected Transaction Type appears with the current restrictions. 3. Locate the Allowed Action you wish to delete and click the delete icon ( ). The action is removed from the page. Using the Policy Tester for a Company Policy Use the Policy Tester to test out potential Allowed Action edits before making permanent changes. This ensures any action or transaction you test is possible based on what is allowed by your Company Policy and FI policy. To use the Policy Tester for a Company Policy 1. In the navigation menu, click or tap Manage Users > Company Policy. The Company Policy page displays the Transaction Types on the Overview tab. 2. Click or tap the Transaction Type. The Allowed Actions tab appears. 3. Click or tap Policy Tester and edit the following information: o Operations o Amount o Account o Subsidiary o IP Addresses o Location o Day o Time o (Optional) Select Auth code provided to test whether the transaction requires an authorization code (SAC or token) to support it. o (Optional) Select Template used (i.e., draft restricted) to test whether the transaction can be submitted by a Draft Restricted User. 4. Click or tap Test. The Policy Results appear and indicate whether the Company Policy and FI settings will allow or deny the transaction, depending on your Allowed Actions. If the policy tester fails, a highlighted message appears with details of why the test failed and which entitlement caused the test to fail.

8 Viewing approval limits for a Company Policy View approval limits for each Transaction Type at a company level. These limits are read-only at the Company Policy level, but can be tailored to be more restrictive within the individual User Roles. Limits for a Company Policy To view Transaction Type approval limits 1. In the navigation menu, click or tap Manager Users > Company Policy. The Company Policy page appears.

9 2. In the Overview tab, click or tap the desired Transaction Type. The Allowed Actions tab appears with the defined Allowed Actions for that Transaction Type. 3. Click or tap the Approval Limits tab to see a list of limits. The limits will vary depending on your configuration. Viewing Company Policy features The Features page contains a list of features and rights, and is read-only. User Roles must have the rights and features enabled before they can use them. Company Policy Features page To view Company Policy features 1. In the navigation menu, click or tap Manager Users > Company Policy. The Company Policy page appears. 2. Click or tap the Features tab. A list of feature groups appears. The feature group names will vary depending on your configuration and may include: o Corporate o Rights o Mobile o Custom Features o System Values o Generated Transaction Viewing Company Policy accounts The Accounts tab contains a list of accounts that users can view. These accounts are read-only at the Company Policy level, but can be tailored within the individual User Roles.

10 Account tab To view accounts 1. In the navigation menu, click or tap Manage Users > Company Policy. The Company Policy page appears with a list of Transaction Types. 2. Click or tap the Accounts tab to see a list of accounts.