KAS-Web Upload Function (Instructions/Cancellations)
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2 KAS-Web Upload Function (Instructions/Cancellations) Bulk Uploading is an instrument to enable you to upload a number of instructions and/or cancellations via KAS-Web. This reduces manual activities when instructing for Settlements or Cash Transfers. Besides being able to upload multiple instructions/cancellations as a Batch, it will still be possible to manually do so trade-for-trade. The structure of the application, it s principle of dual (triple) entry and control, will remain unchanged. Upload Batch 1 st check, Technical: The person Adding/Booking the Batch imports a File (e.g..xml or.csv) into KAS-Web. The File is checked technically according to a predefined template (format, structure). If discrepancies appear in format and/or structure, the Batch is rejected in full. If no technical discrepancies appear, the upload process will proceed with the functional checks. Upload Batch 2 nd check, Functional: The content of the Batch is checked functionally on a trade-by-trade basis according to the business rules at KAS BANK. These rules apply to user authorisations as well as the functional validity of the instruction itself. After a succesful upload - Accepting/Rejecting a Batch in KAS-Web: If the uploaded File is technically correct, all instructions in the Batch will be shown on a specific KAS-Web page. A Batch containing only functionally correct instructions can be Accepted (Proceed) or Rejected (Cancel). A Batch containing one or more functionally incorrect instructions can only be Rejected (Cancel). Incorrect instructions are indicated in red. As a rule, the client should then provide a new File including the corrected instructions, which have been amended in the (source) system of the client. All instructions functionally correct One or more instructions functionally incorrect After accepting or rejecting the Batch a Logfile will be sent to the client for reconciliation purposes. 2
3 Activity Flow 1 KAS-Web: Select single File for upload 2 System: Technical check according to the predefined template 3 System: Functional check according to the business rules at KAS BANK 4 KAS-Web: Display all uploaded instructions 5 KAS-Web: Accept or Reject all uploaded instructions Browse directories to select the File Check format and structure of File If error occurs, complete File will be rejected Error messages shown in upload dialogue Check content of individual instructions All uploaded instructions will be shown (correct and incorrect) Incorrect instructions are marked within Status If all instructions are correct, the Batch can be Accepted or Rejected If one or more instructions are incorrect, the Batch can only be Rejected After accepting or rejecting a (complete) Batch, a Logfile will be sent to the client for reconciliation purposes. After accepting a (complete) Batch, all instructions then immediately appear within the KAS-Web options EDIT and Validate. From that moment on the instructions follow the regular process within KAS-Web. 3
4 Example: KAS-Web User Interface When adding a Batch (Instructions and/or Cancellations for Settlements or Cash Transfers), the regular function New can be used: After choosing New in the specific module, a menu with various instruction types appears, at the end of which the option Upload File is given. The below example is about uploading a Batch of Cash Transfers into KAS-Web. But the same structure applies to Settlement Instructions. Selecting the File for upload After Selecting the link Upload File, an upload-dialogue appears. After the file has been selected and uploaded succesfully, the upload-dialogue closes, followed by a new dialogue that displays all uploaded instructions within KAS-Web. This screen enables you to reject or accept the complete Batch. File (Batch) Class Settlements Cash Transfers Instruction Type New + Cancellation New (Cash Transfer/Advice) Please note that when cancelling Settlements via Upload, the Cancel Request is matched with the original instruction on Your Reference and Contractual Settlement Date. To be able to Cancel by uploading a File, Your Reference needs to be unique. If Your Reference is not Unique, cancelling manually within KAS-Web will always be possible. Uploaded File contains technically and functionally correct instructions After importing a technically and Functionally correct Batch, one can either Accept or reject the (complete) File. 4
5 After accepting the Batch the user is presented with a confirmation that the Batch is processed. All accepted instructions are then visible within the options EDIT/VALIDATE. At the same time a Logfile is available to the client which confirms the complete acceptance of the specific File. Logs e.g. via SFTP or . Uploaded File is technically correct but contains one or more functional errors After uploading a File an indication in red shows any incorrect instruction(s). If the File contains one or more errors, only Rejection, i.e. cancelling the upload, is allowed. After rejecting the (complete) File the user returns to the upload page. 5
6
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