6/7/2017 CORE FOR SOCIAL WORKERS LOGGING ON TO SAFEMEASURES OVERVIEW OF THE MORNING

Transcription

1 6/7/2017 CORE FOR SOCIAL WORKERS SafeMeasures LOGGING ON TO SAFEMEASURES The link for live SafeMeasures site is: The link for the SafeMeasures Training site is: Training Log on: studenta1 Training Password: training OVERVIEW OF THE MORNING Welcome and Review of Agenda Learning Objectives Overview of Material SafeMeasures 1

2 AGENDA Segment 1: Intro to Course Segment 2: How to use SafeMeasures Break (15 minutes) Segment 3: Pulling Reports from SafeMeasure Segment 4: California Child Welfare Indicators Project (CCWIP) Segment 5: Closing LEARNING OBJECTIVES Knowledge 1. The trainee will be able to identify the following elements of SafeMeasures: My dashboard Subscribed alerts My upcoming work Referral history Case management tasks My Calendar Face to face contacts Child and family services review Skill 1. Given a case scenario, the trainee will be able to use SafeMeasures to evaluate whether they are meeting the required performance levels for their referral/case Values 1. The trainee will value the use of SafeMeasures to organize their work and track compliance with their required tasks and responsibilities WHY IS DATA IMPORTANT? Why do you think collecting and analyzing data is important in child welfare? 2

3 6/7/2017 Excerpt from Disney s Moana. (2016). WAYFINDING Find your Orientation - determine one's location in relation to objects that may be nearby and the desired destination. Where are you as a worker or agency? Plan your Route How will you get to your destination? WAYFINDING (CONT D) Route monitoring - checking to make sure that the selected course is moving towards the desired destination. Destination recognition how will we know when the destination is achieved? How does data help us find our way? 3

4 6/7/2017 What is SafeMeasures? SafeMeasures is a web-based reporting system that interprets data entered in the Child Welfare Services/Case Management System (CWS/CMS) Data reports are available that reflect past and current performance information. WHERE DID IT COME FROM? SafeMeasures was created and is maintained by the National Council on Crime and Delinquency's Children s Research Center (CRC). The Structured Decision Making (SDM) tool was also created by the CRC. LOGGING ON TO SAFEMEASURES The link for the live SafeMeasures site is: The link for the SafeMeasures Training site is: Training Log on: studenta1 Training Password: training 4

5 Menu Panel User Tools Panel Top, Your upcoming work Middle, report creating Bottom, Supportive links Data Extract Panel Basic Navigation in SafeMeasures User Tool Panel Favorites drops down saved report links you created. Using an id number, you can search for referrals/cases. This will send a message to SafeMeasures Help Desk. Click tour to have a demo of available features on your current page. Click home page to make the current page your home. Works with main menu, my dashboard, my upcoming work, or my calendar. Click the print icon to print your current page. Data extract Panel (Bottom right) SafeMeasures is updated nightly from CWS/CMS data. The rotary icon displays what database is being accessed. The page icon opens SafeMeasures release information. 5

6 My dashboard displays your favorited reports. If your county uses alerts, you can see them here, and even subscribe. SafeMeasures will even recommend page reports. You can select different things to be notified of. Schedule will determine how often you will receive an . My Upcoming Work (MUW) features your assigned referrals/cases, displaying different tasks tracked by SafeMeasures My upcoming work (muw) Your referrals/cases are categorized by row and column. Columns can be sorted by clicking on the column name. Clicking H next to the name brings up referral/case information such as contact and worker histories. 6

7 By clicking on H the referral/case history page opens. It displays contacts, staff assignments, clients, and other information. Click x on the left to go to the prior screen. Clicking on the name of the referral/case opens a small pop up with basic referral/case information. Tasks for referral if first contact was timely, if SDM was done, and referral time open. Green, task is completed. Purple, contact was attempted. Red, past due. Yellow, due but not past deadline. Case tasks Tasks to be completed for case. Birthday W/I 30 days Green, yellow, and red have the same meaning as referral. Hovering over a color will tell you the exact definition. If blank, the task is not applicable 7

8 My calendar functions similar to MUW. It outlines the data in a calendar form You can go to earlier/future dates or print out a calendar. Red icons display overdue tasks, Orange icons display upcoming tasks. You can click on the colored icons or H for more info. The To Do List displays a view of either upcoming or past tasks by date or name. Main menu has functions for pulling caseload reports or agency reports My caseload and my unit displays cases for individuals and their unit. It monitors compliance history. Emergency Management will show placements that are in a disaster area. You can select different reports you want SafeMeasures to run by clicking on the title you want. Emergency Management, Disaster Map You can narrow down by facility types 8

9 My unit and my caseload display compliance for the report run for either the unit or SW caseload. The graph view displays a timeline, bar graph, and an apple pie. The includes statement gives information regarding criteria considered for the report. Click More to get further definitions The green link opens a pop up that gives info regarding where in CWS/CMS the data is pulled from. The blue hyperlink takes you to the quoted document online. 9

10 Clicking any of the green links will open a pop up with a photo of what criteria SafeMeasures is pulling from CWS/CMS. Changes numbers on the graph to a percentage, click again to change back to numbers. Changes graph, bars, and pie to display compliance met or not, click again to bring back to this current view. Timeframe lets you change the time you want the report to pull data from. The time break up is based on the includes statement at the top left of the page. Filters allows you to narrow down data to multiple counties, a sole county, office, unit, etc. It is dependent on your access privileges. To select more then one option, press the Ctrl key while clicking your mouse. 10

11 Subsets allows you to narrow your data even further by gender, race, age, etc. Clicking the + by favorites saves this report for future accessibility. Clicking on the green line and moving it will zoom into a smaller timeframe. Clicking on different colors will open a new page that displays what children fall in that category. Clicking pie slices will display what children fall in that category This page opens when you click the bars or pie slice on the prior slide. This contains case information of children who fall in the selected category. You can hide columns, transfer the data to an excel sheet, and print the current page. 11

12 Comparison allows you to compare data based on a state level, office level, or unit level. Other report tabs show different views of the report Crosstab allows you to view the report data by braking it down into different demographics such as gender, age, etc. Address lists address of all children in the report. Full list displays all children that were included in the report. Clicking on the blue link will drill down the information to smaller groups. Crosstab allows you to look at the data using different variables. 12

13 This menu tab shows data reports for the CFSR and California Assembly Bill 636, The Child Welfare System Improvement and Accountability Act. SDM reports on compliance and outcomes Reports for ER, FR, FM, PP, AND ST Extra reports that can br created such as ICPC or children in placement Index lists the names of the different reports available Quarterly Views are reports that are done quarterly Proposed measures, reports such as upcoming court hearings Tutorials here! Training materials, has a basic navigation user manual DISCUSSION Use, Time to Investigation - By Referral [Referrals and Investigations] report, under the index menu in training site. What questions could we ask about why the data is the way it is? What investigating could you do to further explore the reasoning for a deficit in referral timeliness? 13

14 CALIFORNIA CHILD WELFARE INDICATORS PROJECT (CCWIP) Provides stakeholders/public with access to child welfare system in CA Customizable and sortable down to precise details Access to site: ildwelfare/default.aspx HOME STRETCH! Questions? Any reports you want to see? (If available) Feedback? Thank you! 14