Brownfields Inventory Tool (BIT) for Tribal Environmental Programs

Transcription

1 Brownfields Inventory Tool (BIT) for Tribal Environmental Programs by Blase Leven, Technical Assistance for Brownfields, KSU Mickey Hartnett, Midwest Assistance Program & Envirofields August, 2012 Tribal Lands Forum Coos Bay, Oregon 1

2 BIT & ACRES Databases BIT (Brownfields Inventory Tool) Intended to help tribes document survey & inventory, assessment and cleanup, public record, oversight & enforcement, and meet administrative reporting requirements For any type of environmental site or program ACRES (Assessment, Cleanup, Redevelopment Exchange System) Can do much of the above For sites related to EPA grant funds 2

3 Brownfields Inventory Tool - Desktop &Web Editions Introduction: Desktop Edition released October, 2010 & updated May 6, 2011 A web-based version was released January, 2010 Desk-top version runs and stores data on your PC - not the internet 3

4 Presentation Outline Intro to BIT Survey & Inventory of sites in BF & Other Programs Using BIT to Storing Site Data Sites moving through the Brownfields Redevelopment process Other types of sites Oversight & enforcement / Emergency response Submitting EPA TRP Data to ACRES Multiple property profile form (to EPA) Getting Started Now, during this presentation Work sessions (later) 4

5 Getting Started Go to the web-based BIT site at i) use Web-BIT or ii) Download Desktop BIT to your PC Click the link: tabbit.org/bitdesktop Follow instructions Shortcut will appear on your PC desktop: Bit Desktop

6 BIT Structure Brownfields Redevelopment Process Site Identification Assessment & Sampling Cleanup Institutional/ Engineering Controls Redevelopment/Reuse 6

7 BIT Structure (cont) Oversight/Enforcement and Emergency Response Complaints Inspection/Oversight Enforcement Can also use Site Data pages, as needed Site Information Sampling 7

8 Storing Site Data Set up programs Add sites Add funding information Add/edit site data View/upload documents Activity log 8

9 Reports and Maps View Sites on Map Search/Export - data analysis - custom reporting - gather more data - for all programs - to backup data Importing data - to move data in from another source - to add to existing site data - to do trial imports 9

10 Generate Reports Reports Select the type of report Site-specific reports for: site files in program office attachments for quarterly reports forms to take to the field Making information available to the public Select the Program and Site(s) for which you wish to generate a report. You may select multiple sites only for the Multiple Property Profile Form. Generate the selected report(s) MPPF reporting via , to EPA Regional Offices and ACRES

11 Submitting TRP Data to ACRES Add info on your sites in BIT; before generating report: Put your name and report effective date in PPF tab of Site Information page Put name of your Regional EPA Project Officer Generate report and To your EPA Regional Project Officer & discuss it To ACRES Help Desk, and notify your Project Officer once you ve been notified the data has been put into ACRES Instructions are on BIT Generate Reports page

12 Reports and Maps Multiple Property Profile Form Note instructions for finalizing with EPA Regional Representative before submittal edit as needed Note - info for ACRES personnel (point this out when ing) 12

13 Reports and Maps (cont) View Sites on Map Click Show All or choose a specific site within a program. Then, Center Map and zoom closer Or, click on icon and then name of site to go to Site Details in database

14 Live Demonstration 14

15 Maps for analysis Map of priority AML sites from Chad 15

16 General Advice Choose either BIT or ACRES for day-to-day use One or the other but not both to avoid multiple versions of the same data! Use Desktop edition to store data only on a PC (vs. an internet server) Use Web edition for access if mapping and account sharing is important Use Export or Imports to select data of interest to: Prioritize sites for proposals or grant activities Have contractors help input data Make maps in GIS Use Generate Reports feature to: Submit multiple property profile forms to ACRES Print Public Record forms for repositories Print attachments for Quarterly Reports or hard copies for paper files Go to web site to get started - its easy! Set up web account or download desktop version; look at tutorial contact TAB with questions; baleven@ksu.edu /

17 Backup Slides 17

18 Getting Started Features Available Without Login Find BIT at View Homepage, Tutorial, Resources, or Help Use Search to find information in the documents above. (Does not search site data in BIT) 18

19 Getting Started (cont) RESOURCES See the Tutorial for how to screenshots The Instructions section contains copies of the page specific instructions for the BIT Toolbox Much of instructions are based on EPA property profile form requirements 19

20 Getting Started (cont) SEARCH Type a key word or phrase to search BIT for information. Results appear below the search section. Search finds only exact matches to the word(s) that you type. Search will not find any information from your Program or Site databases. 20

21 Getting Started (cont) 21

22 Getting Started Features Available With Login All database tools Find BIT at Register the first time Login during subsequent visits 22

23 Getting Started (cont) If you want to run BIT in a separate window while listening or watching this presentation, please register now (if you haven t already). 23

24 Getting Started (cont) Please login now, if you want to follow along in a separate window during this session. 24

25 Storing Site Data Set up programs Add sites Add funding information Add/edit site data View/upload documents & maps Activity log 25

26 Storing Site Data (cont) Set up program and add sites 26

27 Storing Site Data (cont) Add Funding Information Read Instructions for help Click on each subsection tab to complete the information Strong Suggestion: Name grant records by source and date of award Always save changes before leaving screen 27

28 Storing Site Data (cont) Add/edit site data Click Site Data to add/edit site information after program and sites are set up 28

29 Storing Site Data (cont) Add/edit site data Site Information Check the Instructions much of this data is required for EPA property profile form (ppf) reporting! Full ppf reporting requirements is in the RESOURCES section ALWAYS save changes made to each screen 29

30 Storing Site Data (cont) Add/edit site data Site Assessment Enter details on contaminants and cultural/historical information by clicking proper tab. Add rows to this table by completing the fields and clicking new. Click on (or select) rows to update them or to delete. (Tables work the same way in the Sampling, Cleanup, and Redevelopment/Re-use pages) ALWAYS save changes 30

31 Storing Site Data (cont) Add/edit site data Contamination Info tab of Site Assessment Add rows by selecting items from dropdowns Click on individual rows to add or see comments related to specific selection. (Data rows work the same way for Contaminants and Media tabs of Cleanup page, for Institutional Controls page, and on one tab of the Redevelopment/Reuse page) 31

32 Storing Site Data (cont) Add/edit site data Sampling Suggestion: Name records using event and date Add rows to this table by completing the fields and clicking new. Click on (or select) rows to update data in them or to delete. ALWAYS save changes 32

33 Storing Site Data (cont) Complaints, Inspection/Oversight, and Enforcement events Name records using date and nature of event. Associated Events tab shows related events 33

34 Storing Site Data (cont) View/Upload Documents Click Browse to identify files on your computer that you would like to upload Click View to open documents

35 Storing Site Data (cont) Activity Log Enter information about miscellaneous events about site here 35

36 Reports and Maps Generate Reports - Site-specific - Multiple sites 36

37 Reports and Maps (cont) View Sites on Map Click Show All or choose a specific site within a program. Then, Center Map and zoom closer Or, click on icon and then name of site to go to Site Details in database

38 Reports and Maps (cont) Reports Select the type of report Site-specific reports for: site files in program office attachments for quarterly reports forms to take to the field Making information available to the public MPPF reporting via , to EPA Regional Offices and ACRES Select the Program and Site(s) for which you wish to generate a report. You may select multiple sites only for the Multiple Property Profile Form. Generate the selected report(s) 38

39 Reports and Maps (cont) Reports Example: -Public Record Report 39

40 Reports and Maps (cont) Multiple Property Profile Form Note instructions for finalizing with EPA Regional Representative before submittal edit as needed Note - info for ACRES personnel (point this out when ing) 40

41 Reports and Maps (cont) Search/Export - data analysis - custom reporting - gather more data - for all programs - to backup data Importing data - to move data in from another source - to add to existing site data - to do trial imports 41

42 Importing data Reports and Maps (cont) Import file must be in proper format and have site names - use edited export file or blank template Sites must already exist in database Suggestions: - back up data for sites before importing - Test imports using a test import site Make selections 6 Do It! 5 Preview results for selections 7 Success!! 42

43 Reports and Maps (cont) 1 2 Search/export Follow instructions 1) Select All or one specific program. 2) Select Add a New Category and Add a New Search Field as needed to find sites that meet desired search parameters Blank Template produces a blank excel file that data can be added to for later import. 3 3) Click Search Note: Searching All programs returns a list of All sites in all programs it is not possible to define search parameters for all sites. 43

44 Reports and Maps (cont) Search/export 4) Select sites of interest or Export All 5) Select categories of data to export or Export All 6) When prompted, open Excel file with exported data 44

45 Summary & Suggestions Always Save Changes Name multiple records by: Funding source and date (for funding) Event and date (for sampling, complaints, inspections, enforcement) Back up your data using Export and use a dummy site to get familiar with Imports Give us feedback! Use Contact Us / Feedback or baleven@ksu.edu /