Support document version /12/16 Contents 0

Transcription

1 Support document version /12/16 Contents 0

2 Contents 1.0 Access 1.1 Via smartphone app apple iphone Android 1.2 Via website portal 2.0 Login 3.0 Reset your password 4.0 Home screen 5.0 Profile 5.1 Invite other users to share your calendar 6.0 Calendar view 6.1 Month View 6.2 Day View 6.3 Event View 7.0 Notes 8.0 Leave 9.0 Stand-bys 10.0 Incident notes 11.0 Sick Leave 12.0 Travelling 13.0 Recalls 14.0 Exposure 15.0 Trauma 16.0 Retained hours 17.0 Other features 17.1 Share your calendar with others 17.2 Synchronise calendar events with your other online calendars 17.3 View your leave group in calendar view 17.4 View all leave groups in calendar view 17.5 News 18.0 FAQ 18.1 I can t remember my login password 18.2 Entering a DATE when viewing online through an internet browser Support document version /12/16 Contents 1

3 1.0 Access You can access the UFUSA shift calendar in 2 ways: Via smartphone app (iphone and Android) Website portal 1.1 Via smartphone app apple iphone 1. Download app from the apple app store. To find the app, search for UFUSA or visit (you will need your Apple login details to do this) 2. Open the app 3. Enter the username and password provided to you in the inviting you to download the app from the UFUSA. This would have been ed to you if you had previously subscribed at If you have not subscribed via this website, you would not have received your login details and will not be able to login to the app (or website portal). Your username and temporary password. To obtain a username and temporary password, subscribe at If you have not subscribed, you would not have received your login details and will not be able to login to the app (or website portal). Support document version /12/16 Contents 2

4 1.1.2 Android 1. Download app from the Google Play store. To find the app, search for UFUSA or visit (you will need your Google login details to do this) 2. Open the app. 3. Enter the username and password provided to you in the inviting you to download the app from the UFUSA. This would have been ed to you if you had previously subscribed at If you have not subscribed via this website, you would not have received your login details and will not be able to login to the app (or website portal). Your username and password. To obtain a username and temporary password, subscribe at If you have not subscribed, you would not have received your login details and will not be able to login to the app (or website portal). Support document version /12/16 Contents 3

5 1.2 Via website portal 1. Open a website browser This can be done on a PC or Mac, with recommended browsers: a. Chrome b. Firefox c. Safari d. Internet explorer 2. Go to 3. Enter the username and password provided to you in the inviting you to download the app from the UFUSA. This would have been ed to you if you had previously subscribed at If you have not subscribed via this website, you would not have received your login details and will not be able to login to the app (or website portal). Your username and password. To obtain a username and temporary password, subscribe at If you have not subscribed, you would not have received your login details and will not be able to login to the app (or website portal). Support document version /12/16 Contents 4

6 2.0 Login 1. Enter your USERNAME and TEMPORARY PASSWORD provided to you via . This would have been ed to you from the UFUSA if you had previously subscribed at If you have not subscribed, you would not have received your login details and will not be able to login to the app (or website portal). To sign-up, subscribe at 2. Select login. Your username and password. To obtain a username and temporary password, subscribe at If you have not subscribed, you would not have received your login details and will not be able to login to the website portal (or app). Support document version /12/16 Contents 5

7 3.0 Reset your password You can change the login password from the one provided to you by clicking the RESET YOUR PASSWORD link on the login screen. (If you are logged in, you must signout to do so) 1. Visit the Login screen. (If you are logged in, you must signout to do so) 2. Select RESET YOUR PASSWORD. 3. This will redirect you to a page where you need to enter your address (USERNAME). 4. Check your , and click the link. This will take you to a page where you need to enter your NEW PASSWORD. 5. Enter the new password twice. (section continued next page.) Support document version /12/16 Contents 6

8 6. Select SET PASSWORD 7. Go back to the login screen and enter the new password you assigned. Logging in after you change your password when using the app version of the software When you check your for the link to update your password, this link redirects you to the WEBSITE VERSION of the software, and will open the default website browser on your phone. It looks the same as the app version, and is fine to use if you choose too. If you want to use the app version, simply open the app again on your phone. Support document version /12/16 Contents 7

9 4.0 Home screen These are the home screens for the app and website portal. All symbols (except News) represents a category of event that you can add to your calendar. Website version (available at app.ufusa.com.au ) App version (smartphone or tablet) 4a. Dropdown menu - for further option 4b. Section heading - when clicked takes you to home screen 4c. UFUSA logo - when clicked takes you to home screen 4d. Event icons - when clicked takes you to that section The smartphone version (or tablet) vs the website version Overall functionality and navigation of both versions are very similar however the layout will vary depending on the size/shape of the device you are using. Support document version /12/16 Contents 8

10 5.0 Profile Enter all details to assist in the app working to its full potential. Your home address will assist in calculating traveling distances. Here you need to enter your personal information to assist the app working to its full potential. 1. Enter your name 2. Enter your rank 3. Enter your shift (section continued next page.) Support document version /12/16 Contents 9

11 4. Enter your leave group number. This will enable your Recreational Leave to display as a colour in the monthly calendar view. 5. Enter your note text 6. Select OK, SAVE. DON T FORGET TO SAVE. If you don t save, the data you entered may not register and you ll have to do it again. 5.1 Invite other users to Share your calendar If you want to share your calendar events with others, go to the PROFILE section and add their address in the section provided. They will be notified and invited by via the address you provide and will be able view your monthly and daily calendar views. They WILL NOT be able to add events. The invitation is not an automated process, and may take a several days to arrive. Support document version /12/16 Contents 10

12 6.0 Calendar view 6.1 Month View Calendar view displays a single month at a time, with coloured days representing the different shifts. A Black B Green C Red D Blue (If you can t work this out you re in trouble!!). This screen provides you with a quick view of what events have been entered for individual days. The individual events are represented by the different coloured circles. July 8 = shows a stand-by July 16 = shows an incident note and exposure note July = shows allocated leave group (leave group no. entered in profile section) July 9-23 = shows school holidays (leave group overrides school holidays) Support document version /12/16 Contents 11

13 6.2 Day View When you select a day from the calendar view, it displays that day with a list of events assigned to that day. 6.3 Event View When you select an event from the day view, it displays the information assigned to that event. Support document version /12/16 Contents 12

14 7.0 Notes To enter a note, navigate to Home screen then select the Note icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired note text. 7. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 8. Enter your note text 9. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 13

15 10. You can now see the event added to the NOTES list. 11. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 12. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 14

16 8.0 Leave To enter a LEAVE event, navigate to the HOME screen and select the LEAVE icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired leave event. 1. Enter your desired leave entry: a. Recreational Leave b. Accrued Leave c. Long Service Leave d. Public holiday Leave e. Retention Leave f. Other 2. Time 3. Notes 4. Starting date 5. End date 6. approved 7. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 15

17 8. You can now see the event added to the LEAVE list. 9. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 10. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 16

18 9.0 Standbys To enter a STANDBY event, navigate to the HOME screen and select the STANDBY icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here will can enter your desired standby event. 1. Enter the type a. For (you worked for someone) b. By (who worked for you) 2. Enter name of substitute 3. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: e. Internet explorer DD-MM-YYYY f. Firefox DD-MM-YYYY g. Google Chrome DD-MM-YYYY h. Safari YYYY-MM-DD 4. Enter the shift 5. Enter the time 6. Enter the station 7. Enter any other info 8. Enter if you have approval 9. Enter any notes 10. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 17

19 (section continued next page.) Support document version /12/16 Contents 18

20 11. You can now see the event added to the STANDBY list 12. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 13. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. NOTE: Stand-bys that have already occurred will be slightly faded, and display the word DONE on the right side of the event. Standbys you do for others will display a tick and standbys done by others for you will display as a cross on the left of the event. Support document version /12/16 Contents 19

21 10.0 Incident notes To enter an INCIDENT NOTE event, navigate to the HOME screen and select the INCIDENT NOTE icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired Incident note event. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 2. Enter the Incident number 3. Enter the appliance number you were attending on. 4. Enter your note text 5. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 20

22 6. You can now see the event added to the INCIDENT NOTES list. 7. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 8. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 21

23 11.0 Sick Leave To enter a SICK LEAVE event, navigate to the HOME screen and select the SICK LEAVE icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired sick leave event. 1. Enter the date you booked off duty How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: e. Internet explorer DD-MM-YYYY f. Firefox DD-MM-YYYY g. Google Chrome DD-MM-YYYY h. Safari YYYY-MM-DD 2. Enter the time you booked on duty 3. Enter the station where you booked off duty 4. Enter the type of sick leave a. Sick b. Carers c. Workcover 5. Enter the date booked back on duty How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: i. Internet explorer DD-MM-YYYY j. Firefox DD-MM-YYYY k. Google Chrome DD-MM-YYYY l. Safari YYYY-MM-DD 6. Enter the time you booked back on duty 7. Enter notes 8. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 22

24 9. You can now see the event added to the INCIDENT NOTES list. 10. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 11. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 23

25 12.0 Traveling To enter a TRAVELING event, navigate to the HOME screen and select the TRAVELING icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired traveling event. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 2. Enter the time 3. Enter where you started your journey to work a. Home station b. Home address c. All other stations It is important that you enter your home address and home station in the PROFILE section so these distances can be calculated. 4. Enter your destination a. Home station b. Home address c. All other stations 5. Enter if you carried your PPE (section continued next page.) Support document version /12/16 Contents 24

26 6. Enter where you started your journey to work a. Home station b. Home address c. All other stations 7. Enter your destination. a. Home station b. Home address c. All other stations 8. Enter if you carried your PPE. 9. Select OK, SAVE. 10. You can now see the event added to the TRAVELING list Support document version /12/16 Contents 25

27 (section continued next page.) 11. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 12. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Enter your home station and home address in the PROFILE SECTION to automatically calculate traveling distances (eg. 12 Smith Street, Brooklyn Park SA 5024). If you do not do this, these distances will not calculate correctly. Also, the UFUSA do not guarantee the distances calculated will be accepted by the SAMFS when completing an SP30 Traveling Claim Form. These distances should be used as a guide and may vary from software SAMFS use to calculate the same journey. Adelaide station relievers will need to enter their home station as station 20 due to the fact that at time of initial release, stn 19 has not been added. (SAMFS Gartan software will be re assigning Adelaide relievers to station 19). Support document version /12/16 Contents 26

28 13.0 Recalls To enter a RECALL event, navigate to the HOME screen and select the RECALL icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired recall event. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: e. Internet explorer DD-MM-YYYY f. Firefox DD-MM-YYYY g. Google Chrome DD-MM-YYYY h. Safari YYYY-MM-DD 2. Enter the time 3. Enter the station 4. Enter the time you booked on duty (This may be another station from where the recall is undertaken) 5. Enter the time you booked off duty 6. Enter notes This may be where you mention what station you booked on duty and if you traveled with your PPE - refer traveling section Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 27

29 8. You can now see the event added to the RECALLS list. 9. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 10. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 28

30 14.0 Exposure To enter an EXPOSURE event, navigate to the HOME screen and select the EXPOSURE icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired exposure event. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 2. Enter the Incident number 3. Enter the appliance number you were attending on. 4. Enter the type of exposure a. Significant smoke b. Chemicals c. Asbestos d. Other respirable fibres e. Biological (blood, bodily fluid) f. Other 5. Enter the length of time you were exposed (minutes) 6. Enter notes 7. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 29

31 8. You can now see the event added to the EXPOSURE list 9. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 10. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 30

32 15.0 Trauma To enter a TRAUMA event, navigate to the HOME screen and select the TRAUMA icon. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Entering a TRAUMA event into this app or online calendar does not alert or notify the Employee Support Coordinator or any representative from the UFUSA or SAMFS. This function is only intended to be a tool to assist you in keeping a record of events. If you experience any sort of traumatic event on or off duty and need support contact the UFUSA office on (08) , your shop steward or the SAMFS Employee Support Co-ordinator. Here you can enter your desired trauma event. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 2. Enter the Incident number 3. Enter the appliance number you were attending on. (section continued next page.) Support document version /12/16 Contents 31

33 4. Enter the type of trauma a. Children involved b. Connection with victims c. Extraordinary event d. Fatality e. Gruesome scene f. Strong impact on senses g. Suicide h. Victims family and friends on scene i. Other 5. Enter if you have contacted the Employee Support Coordinator 6. Enter notes 7. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 32

34 8. You can now see the event added to the TRAUMA list. 9. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 10. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 33

35 16.0 Retained hours To enter a RETAINED HOURS note, select the dropdown menu and select RETAINED HOURS. If you have not accessed a category, the list will be empty, and you will be prompted to add an event by clicking the + symbol. Here you can enter your desired retained hours text. 1. Enter the date How you enter the date will depend on if you are accessing the app on iphone or Android phone. If you are viewing online through an internet browser, the date format will need to be as follows: e. Internet explorer DD-MM-YYYY f. Firefox DD-MM-YYYY g. Google Chrome DD-MM-YYYY h. Safari YYYY-MM-DD 2. Enter the appliance number 3. Enter the time you booked on duty 4. Enter the time you booked off duty 5. Enter notes 6. Select OK, SAVE. (section continued next page.) Support document version /12/16 Contents 34

36 7. You can now see the event added to the RETAINED HOURS list. 8. To edit the entry, click the > symbol on the right hand side of the event listing. Here you can edit any details, but be sure to select the OK, UPDATE button to save any changes you have made. 9. To delete an entry from this list, click the > symbol on the right hand side of the event listing and select the DELETE button. Support document version /12/16 Contents 35

37 17.0 Other Features 17.1 Share your calendar with others If you want to share your calendar events with others, go to the PROFILE section and add their address in the section provided. They will be notified and invited by via the address you provide and will be able view your monthly and daily calendar views. They WILL NOT be able to add events. The invitation is not an automated process, and may take a several days to arrive Synchronise calendar events with your other online Calendars This functionality is currently being developed and will be updated soon View your leave group in calendar view Enter your leave group number in the PROFILE section, and it will automatically display in the month view of the calendar section View all leave groups in calendar view Select the dropdown menu and visit LEAVE GROUPS to view all leave group dates News Select the NEWS icon on the HOME screen, or select the dropdown menu and visit NEWS to view the latest NEWS. Support document version /12/16 Contents 36

38 18.0 FAQ 18.1 I can t remember my login password If you have forgotten your password, select the Reset your password link on the login page, then check your address assigned to the app for further instructions. For further info, refer to section 3.0 Reset your password Entering a DATE when viewing online through an internet browser If you are viewing online through an internet browser, the date format will need to be as follows: a. Internet explorer DD-MM-YYYY b. Firefox DD-MM-YYYY c. Google Chrome DD-MM-YYYY d. Safari YYYY-MM-DD 18.3 Can I access the app if I don t have an iphone or Android Smartphone? Yes. If you have another type of smartphone (eg. Windows phone) you can still access the members only shift calendar via the Internet browser on the phone, or via any PC or Mac with an internet connection and with a recommended browser: e. Chrome f. Firefox g. Safari h. Internet explorer 18.4 Can I share access with my family or friends so they can see when I m working? If you want to share your calendar events with others, go to the PROFILE section and add their address in the section provided. They will be notified and invited by via the address you provide and will be able view your monthly and daily calendar views. They WILL NOT be able to add events. The invitation is not an automated process, and may take a several days to arrive. (section continued next page.) Support document version /12/16 Contents 37

39 18.5 Can I provide feedback? We would appreciate constructive feedback of the software to assist in improving the software. Please provide this at Support document version /12/16 Contents 38