FLOW USER GUIDE TABLE OF CONTENTS. Flow User Guide. Flow! Page 1 / 53

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1 FLOW USER GUIDE TABLE OF CONTENTS Flow User Guide Flow! Page 1 / 53

2 FLOW USER GUIDE TABLE OF CONTENTS USER GUIDE V 1.7 October 2012 Page 2 / 53

3 FLOW USER GUIDE TABLE OF CONTENTS TABLE OF CONTENTS TABLE OF CONTENTS... 3 SOLUTION COMPONENTS... 7 FLOW... 7 FLOW LICENSES... 7 STUDENT RESPONSE SYSTEMS... 8 VPAD FOR FLOW... 8 VPAD LICENSES... 9 EDUCLOUD... 9 EPS MODULE WORKSPACE MOBI VIEW GETTING STARTED INSTALL THE SOFTWARE CONNECT THE HARDWARE JOIN THE SESSION PULSE AND SPARK CPS IR VPAD ASK IMPROMPTU QUESTIONS THE QUESTION WINDOWS MAIN WINDOW RESPONSE GRID QUESTION STATISTICS PIE CHART CLICK TO EDIT QUESTION MOBI VIEW BARS AND HISTOGRAM ANSWER PER STUDENT DRAG AND DROP RESULTS AND CHARTS END QUESTION SESSION RESULTS Page 3 / 53

4 FLOW USER GUIDE TABLE OF CONTENTS SESSION RESULTS BY SESSION SESSION RESULTS BY QUESTION SAVE RESULTS HTML EXCEL OPENOFFICE WRITER FLOW TEST LMS/EDUCLOUD EDIT QUESTIONS ADD-INS POWERPOINT WORKSPACE FLOW QUESTION EDITOR MANAGE PARTICIPANTS REGISTRATION PROCESS STUDENT ID DEVICE ID FLOW REGISTRATION RULES CREATE A CLASS LIST IMPORT A CLASS LIST IMPORT FROM A.CSV FILE IMPORT FROM AN.EDUCLOUD FILE IMPORT FROM THE LMS IMPORT FROM EDUCLOUD FLOW TESTS CREATE A FLOW TEST EXPORTING A FLOW SESSION TEST BUILDER RUN A FLOW TEST FLOW MENU FLOW QUESTION EDITOR LOAD FLOW TEST OPTIONS Page 4 / 53

5 FLOW USER GUIDE TABLE OF CONTENTS ONLINE CONNECTION SETINGS VPAD SETTINGS GENERAL OPTIONS DETECT DEVICES VPAD - LICENSE INFORMATION FLOW IS ALREADY UPDATED ABOUT FLOW HELP & SUPPORT EXIT CONTACTS TECHNICAL SUPPORT BUSINESS INQUIRIES Page 5 / 53

6 FLOW USER GUIDE TABLE OF CONTENTS Page 6 / 53

7 FLOW USER GUIDE SOLUTION COMPONENTS SOLUTION COMPONENTS FLOW Flow is user-friendly assessment software that allows you to start a session immediately. This dynamic solution is fully cloud integrated and LMS ready, fully compatible with einstruction student response systems as well as with applications for smartphones and tablets. Flow questions are compatible with Microsoft PowerPoint, einstruction WorkSpace, Apache OpenOffice and other software. Flow also enables Mobi and Mobi View instant feedback features. Flow is compatible with Windows XP, Windows Vista, and Windows 7 operating systems. To download Flow, go to Download the Offline installer and click Setup.exe. Flow provides an automatic update feature to insure you always have its latest version. In +more, when an update is available you will see the message, A new version is available to download. Close the software before launching the installation of the upgrade. FLOW LICENSES einstruction s Flow software does not require any additional licenses to work with other einstruction student response devices such as Pulse or Spark clickers. Flow only requires additional licenses if you want to use more than five vpad devices with the system. See VPAD LICENSES on page 9 for more information. Notes: Depending on your configuration several USB ports may be required: One USB port for the vpad license, another USB port for student response system receiver(s). An additional USB port is required to connect the Mobi. We recommend using a powered external USB hub. Page 7 / 53

8 FLOW USER GUIDE SOLUTION COMPONENTS STUDENT RESPONSE SYSTEMS Flow is compatible with einstruction student response systems: VPAD FOR FLOW Pulse: True/False, Multiple Choice, Multiple Answer; Short Text; Numeric; Self-Paced Mode. (Radio Frequency (RF)) Spark: True/False, Multiple Choice, Self-Paced Mode (RF) CPS IR: True/False, Multiple Choice. (Infra-Red) Cricket: True/False, Multiple Choice. (RF) PRS RF: True/False, Multiple Choice, Multiple Answer, Short Text, Numeric, Self-Paced Mode. (RF) Flow is compatible with our virtual response system vpad for Flow, which is available for smartphones and tablet PCs, ios and Android, as well as computers with Microsoft Windows, Mac OS and Linux operating systems. The vpad for Flow application can be downloaded from Apple s App Store, Google Play, and vpad for Flow is designed in a way that if a direct (Wi-Fi) connection between the vpad and the instructor s computer is detected, vpad for Flow will automatically switch to local network communication allowing the Internet bandwidth of the institution to remain available. Java 6+ is required for vpad computers as well as a Wi-Fi connection. Notes: No Internet connection is required after the Flow and vpad applications are installed. You can find the vpad application on Google Play and Apple s App Store by searching for vpad and selecting einstruction s vpad application. The above physical and virtual response systems can all work simultaneously. Page 8 / 53

9 FLOW USER GUIDE SOLUTION COMPONENTS VPAD LICENSES vpad for Flow download is free and can therefore be installed on any device that meets the system specifications. By default, the Flow software is installed with a 30- day demonstration license that allows up to 40 vpad devices to connect to a Flow session on the local network via Wi-Fi/Ethernet or through an Internet connection (using a session Internet address). On the thirty-first day after installation of the Flow software, the demonstration license allows only five vpads to connect through the local network only. You can purchase additional vpad licenses in packs of 20 or 40 licenses. These licenses allow additional vpads to connect through the local network only. For example, if you purchase a 20-license vpad pack, up to 25 vpads can connect through local connections (including the five provided free with the Flow software). vpad license packs are distributed on USB sticks. The vpad USB stick must be inserted in a USB port of the computer running the Flow software whenever Flow is open to allow the software to read the vpad license information. EDUCLOUD EduCloud is a free external secured database that allows teachers to list their classes, save the results, and view different types of reports. Available reports are: Session questions, Session grades, Student answers, Student overview and Class overview. EduCloud platform link is: Each account allows the creation of with 10 classes and 50 students per class. Please refer to IMPORT FROM EDUCLOUD on page 36 for more information. Notes: Internet connection is needed to import from or save to EduCloud. Flow can work without EduCloud. Page 9 / 53

10 FLOW USER GUIDE SOLUTION COMPONENTS EPS MODULE The einstruction Platform Services (EPS) module allows secure data transfer between Flow and a learning management system (LMS) such as Moodle, Blackboard, WebCT, and Sakai. Download the classes from the LMS in one click; in another click upload the results to its online grade book. This solution guarantees a simple and constant communication between teacher and students. Note that it requires the integration of the EPS module in the platform service included available for Moodle, Blackboard, WebCT, and Sakai. WORKSPACE WorkSpace is einstruction s simple software for the creation and sharing of multimedia lessons. Flow is fully integrated with WorkSpace. It opens a universe of digital contents that can be adapted and shared. Please refer to page 29 for more information. WorkSpace LE download link is: Page 10 / 53

11 FLOW USER GUIDE SOLUTION COMPONENTS MOBI VIEW Mobi View is einstruction s mobile interactive whiteboard. It allows total freedom of movement during the lesson. You can control many facets of the projected screen from anywhere in the room and receive student feedback on the Mobi View private touch screen. For more information on working with Mobi View, please refer to page 19. Note: Connect the Mobi View to the Device Manager by plugging its RF Receiver into a USB port on your computer. Page 11 / 53

12 FLOW USER GUIDE GETTING STARTED GETTING STARTED INSTALL THE SOFTWARE Flow is compatible with Windows XP, Windows Vista, and Windows 7. To download Flow, go to Download the offline installer and run the installer. CONNECT THE HARDWARE The connection between the hardware and Flow is made through the Device Manager (DM). Device Manager is installed automatically during the installation of Flow. Make sure your receiver is connected to the DM. There are three types of receivers: Infra-Red (IR) for CPS IR, Radio Frequency (RF) for Pulse and Spark, and Radio Frequency for Crickets and PRS RF. Notes: To access the Device Manager, click on the einstruction Tools icon appearing at the bottom right part of your desktop. CPS RF, CPS IR and PRS RF receivers can be connected at the same time. If the receiver is not detected (Green check on it), in Options, you can use Detect Devices to run another scan of the USB ports. To change the channel number, do a right click on the receiver and select Properties. If using a Mobi View, the device must be recognized in DM prior to launching Flow. When a Mobi is connected, a Mobi icon will appear in Flow s main window. Page 12 / 53

13 FLOW USER GUIDE GETTING STARTED JOIN THE SESSION Click the Flow icon on your desktop to launch Flow. PULSE AND SPARK Registering anonymous participants is very easy. Just press the Power on button on the Response System, enter your channel number (Here 16). On the Flow software, click Ask new question. To register participants from a class list, refer to page 32. Notes: You cannot ask a question if no participants are registered. It is recommended to use a different channel number for each RF Receiver. To minimize the Flow window, click at the top right corner of its main window. To move the icon around, maintain the left click. Click on it to maximize the application. For Crickets and PRS RF, enter the channel number to join the session. Cricket, Spark and IR do not support Multiple Answer or Short Text questions. Page 13 / 53

14 FLOW USER GUIDE GETTING STARTED CPS IR With CPS IR, registering anonymous participants is very easy. Simply press any button on the Response System. To register participants from a class list, refer to page 32. VPAD Download your vpad from: Google Play or the Apple App Store. Set your vpad on the same Wi-Fi network as Flow. Launch Flow and the vpad. The classes available to join appear on the vpad. Click the session to join. Notes: You cannot ask a question if no participants are registered. At least one CPS IR must enter the session. The other participants can join the session while the question is running. Make sure that the vpad and Flow are sharing the same Wi-Fi network. The session announced on local network can be modified from +more/ vpad Settings. A student ID must be entered to join the session with the vpad. Use the keyword vpad when searching Google Play or the Apple App Store. Select the vpad from einstruction. If the session does not appear, you can type in directly the session number and connect manually. Cricket, Spark and IR do not support Multiple Answer or Short Text questions. Page 14 / 53

15 FLOW USER GUIDE GETTING STARTED ASK IMPROMPTU QUESTIONS An impromptu question is a question asked from the desktop without advance preparation. Flow supports the following question types: True / False; Multiple Choice; Multiple Answer, Short text and Numeric with 6 options from A to F or 1 to 6. From Flow main window, click Ask question. Select your question type and set its parameters. Penalty represents the percentage of points taken off from the original value. When the correct answer is B, the value of the question is 5 and the penalty is C or D the score will be Allow partial credit will give one half of the total value if only one answer is correct. For example if set to 50%, if the response is A, the correct answer is A and B with a value of 5, if A is sent, the score will be 2.5. Notes: The correct answer can be edited later. For Short Text questions, separate the correct answers by a comma. You can also directly select on the chart the answers that you decide to validate. Page 15 / 53

16 FLOW USER GUIDE THE QUESTION WINDOWS THE QUESTION WINDOWS MAIN WINDOW The question window shows the question title, question type, and the timer. Click the + icon to add time. The percentage of collected answers is displayed. When the time is over and the responses to receive are not 100% collected, the question doesn t stop! If you select Back to the question, the timer will continue with negative figures. During the question, Flow window can be fully minimized: Notes: Flow takes a screenshot of the question and stores it in its Session results (See page 23). The screenshots are included in the different types of exportation. The Minimize application upon starting a question option is available from +more/options/general Options Select Allow change answers to enable participants to change their answers at any time. Page 16 / 53

17 FLOW USER GUIDE THE QUESTION WINDOWS RESPONSE GRID Student IDs of students who have not yet submitted an answer to the current question are displayed in orange. Students who have submitted an answer are indicated in green. QUESTION STATISTICS When you select Question statistics, the question window opens displaying the collected answers in real time, in different charts. The chart type appearing is always the last chart type selected except Answer per student to avoid errors. Page 17 / 53

18 FLOW USER GUIDE THE QUESTION WINDOWS PIE CHART CLICK TO EDIT QUESTION The right answer can be set in two ways. The first way is to directly click the chart. The second way is through Edit question as shown below. Page 18 / 53

19 FLOW USER GUIDE THE QUESTION WINDOWS MOBI VIEW When the Mobi View is connected, while the chart in Histogram displays the class results anonymously, you can see who as responded what and decide whether or not you would like to engage a particular student. Notes: The Mobi View window shows the student s ID, first name, last name, and response, as well as whether the response is correct or not. In Flow s General Options settings, you can order reports by Student ID or by the student s last name. At the end of the session, the Mobi View will display the final scores. Page 19 / 53

20 FLOW USER GUIDE THE QUESTION WINDOWS BARS AND HISTOGRAM For Multiple Answers questions, the Bars chart shows the response given while the Histogram shows its distribution. In this example the correct answer is AC. Note that C alone is considered correct because of partial credit. Page 20 / 53

21 FLOW USER GUIDE THE QUESTION WINDOWS ANSWER PER STUDENT Answer per student displays which student has responded what and its associated score. In this example, the correct answer was AC, worth 5 points with a 50% penalty, and partial credit allowed. DRAG AND DROP RESULTS AND CHARTS You can drag and drop the results and the charts in a large variety of documents. Notes: The results in Microsoft PowerPoint must be dropped outside a text zone and outside the slideshow mode. Once the results are dropped into WorkSpace, use the Split sentence into words function to interact. Page 21 / 53

22 FLOW USER GUIDE THE QUESTION WINDOWS END QUESTION When the question ends, the Question statistics window appears with two extra choices. You can Ask again (the results of the previous question will be erased) or Discard question if you do not want the results to be included in the session. You can also save the results in Excel, PDF and Word formats. Notes: The Question statistics window always displays the last chart selected except Answer per student. You can unselect Show results when question ends from General options. At this stage, Flow s auto-save feature has created an HTML file in the folder set in Options. See page 48. Page 22 / 53

23 FLOW USER GUIDE SESSION RESULTS SESSION RESULTS Click Session results to view session results windows. You can choose between reviewing the results by Session or by Question. SESSION RESULTS BY SESSION You can save the session results in Excel, PDF and Word. Page 23 / 53

24 FLOW USER GUIDE SESSION RESULTS Clicking Grading options allows you to set your maximum and minimum grade. SESSION RESULTS BY QUESTION Session results by question lists the questions asked during the session along with its corresponding answers. In this window you can order the different questions, edit and delete them, and view where a question was taken from by clicking on the image. Page 24 / 53

25 FLOW USER GUIDE SESSION RESULTS Once the questions are completely edited, you can save the results in different formats. Send the results to vpad for Flow applications by clicking Send to vpads. SAVE RESULTS Results can be saved during the session or at the end of it. Click Save results and choose your export format: HTML, Excel, OpenOffice Writer, Flow Test, LMS/EduCloud. HTML For sharing purposes, the HTML option is provided. It includes screenshots of each question, detailed grades, detailed answers and a summary. EXCEL The Excel report is a full and editable report that includes screenshots of each question. In the Excel sheets, you can find the sections Summary, Detailed grades, Detailed answers and a sheet for each question with its screenshot. OPENOFFICE WRITER The OpenOffice Writer report includes the sections Summary, Detailed grades, Detailed answers as well as a report per question. You can select a part of the report and paste it into OpenOffice Calc. FLOW TEST Creating a Flow Test allows you to save the results of your session in a special file format that you will be able to load into Flow later. Once the test is loaded, you can start your test and collect the answers in a self-paced mode. In Session results, click Save results and Export question as Flow test. (See FLOW TESTS on page 42.) Page 25 / 53

26 FLOW USER GUIDE SESSION RESULTS LMS/EDUCLOUD LMS Flow allows you to load classes from the LMS platform and send the collected results directly to its online grade book. Click Save results and Save to LMS/EduCloud. This option requires the implementation of the EPS module inside the LMS. EDUCLOUD To save results in EduCloud, a valid EduCloud account is needed. You can save the session results in EduCloud only if your class has been previously loaded from EduCloud. (See Import From Educloud on page 36.) Click Save results and Save to LMS/EduCloud to directly send results to EduCloud. The following reports are available: Class roster, Session questions, Session grades, Student answers, Student overview, Class overview. FILE FOR LMS EDUCLOUD If no Internet connection is available when you are saving results, you can save the results in an EduCloud file format (.esd) that you can upload in EduCloud later. Click Save results, Save to file for LMS/EduCloud. Page 26 / 53

27 FLOW USER GUIDE SESSION RESULTS Notes: Microsoft Excel is required to export to Excel. Excel 2002 users can export the report in the HTML format and change the file extension from.html to.xls to edit. For OpenOffice users, you can copy the OpenOffice Writer report and paste it into OpenOffice Calc. You can also change the file extension from.oth to.ods to open the report with OpenOffice Calc. The session results can be saved into the LMS/EduCloud (or into a file for the LMS/EduCloud) only if the class was imported from the LMS or from EduCloud. Page 27 / 53

28 FLOW USER GUIDE EDIT QUESTIONS EDIT QUESTIONS ADD-INS In addition to asking impromptu questions (see page 15), you can also create and edit questions in advance. Create and edit questions through add-ins for Microsoft PowerPoint and Workspace, or use the Flow Question Editor. POWERPOINT The PowerPoint Add-in installs automatically during Flow s installation process. A Flow Add-in is installed in the Add-in tab of PowerPoint. Flow can read questions previously edited with the Response PowerPoint add-in. However, to use the Flow PowerPoint Add-in, you must remove the Response and Smart technologies PowerPoint Add-ins. (See Notes.) In More Options you will be able to customize each of the slides by selecting Automatically start question, Finish current question when time is over or Advance slide on question end. Edit your question and click Save to save the question in the slide. The Flow icon will appear. Switch to slideshow mode to launch the question. Double-click on the question mark and start collecting answers. Notes: PowerPoint add-in: Start/Programs/eInstruction/Flow/Addins. You can set the Minimize application upon starting a question function in General Options (See page 48). To remove the Response PowerPoint Add-in, go to: Start/Programs/eInstruction/Response/Unregister PowerPoint Add-in. Remove the Smarttech PowerPoint Add-in by disabling it from PowerPoint Options/Add-Ins. Reach Add-in COM and disable the Add-in. Flow PowerPoint Add-in automatically updates itself when a new version is available. Switching to slideshow mode does not automatically launch Flow. Flow must be started before launching PowerPoint slideshow mode. The question will only launch if at least one participant is registered. Use the Drag and Drop feature (see page 21) to drop the charts and the results into the slide (outside of the presentation mode and outside a text zone). Page 28 / 53

29 FLOW USER GUIDE EDIT QUESTIONS WORKSPACE The WorkSpace Add-in must be installed manually and replaces the Response Add-in. Install the WorkSpace Add-in from Start/Programs/eInstruction/Flow/Addins/Setup WorkSpace Addin. Launch WorkSpace. The Add-in is now located in the WorkSpace tool named Student Response System Functions available in the tool bar: To create your question, select the Create Blank Page tool and type your question. Then click Student Response System Functions and select the question type with Create Question. Click OK. The image will appear. Launch the question by selecting Ask Question. Double-click the question mark and start collecting answers. Notes: You can also drag and drop question banks from ExamView. You can launch Flow from WorkSpace by selecting Start Response. When Flow is started while WorkSpace is open, an error message will appear. Click OK. To re-launch the question, use the tool s Previous and Next Page. The Total and Right Answers can be dragged and dropped on a Workspace Blank Page. Use the Split sentence into words feature of the Text tool to play with the results. The question will only launch if at least one participant is registered. Page 29 / 53

30 FLOW USER GUIDE EDIT QUESTIONS FLOW QUESTION EDITOR In +more / Flow question editor, you can generate a question in a coded button that can be pasted in a large number of formats. Compatible formats: Microsoft Word and Excel, OpenOffice, Adobe PDF and Flash, SCORM, HTML, SMART Notebook, ActivInspire, and applications using files such as Windows Explorer. Set up your question and customize its appearance, select Generate question, and then paste it. You can paste as many questions as you like on one page. Click Change to choose the type of the content that you would like to send to the vpad (see next page) Close the Question editor and CTRL-click on the Flow button to launch the question. (See notes on the next page.) When using Microsoft Word and Excel, in + more/options/general Options, select Disable Microsoft Office security warning for Flow questions. Page 30 / 53

31 FLOW USER GUIDE EDIT QUESTIONS Flow Question Editor allows you to choose the type of the content that you would like to send to the vpad for Flow. Default setting will take a screenshot of your desktop and send it to the vpad for Flow. You are able to send additionally Custom text as well as Internet content in the form of an image, a video, a YouTube video and a web page. Notes: The different types of buttons are also in different sizes. With Open Impress, the include text option will be necessary. You can also Drag and Drop the question directly. If you click the Flow button while the Question Editor is open, it will load the parameters of the question for you to re-edit. In full screen view of Word and Excel, click on the icon to start the question. Microsoft Word: Disable the CTRL-click function: File / Options / Advanced / disable the Use CTRL + click to follow hyperlink function. OpenOffice Writer: Disable the CTRL-click function: Tools / Options / Security / Security options and warnings / Options / Security options / disable the click by holding down the CTRL required to follow hyperlinks function. With Internet content video type questions, right click on the video and copy its link. To insert a question in OpenOffice Writer, use Generate Question, then Edition/Special Paste/HTML. Page 31 / 53

32 FLOW USER GUIDE MANAGE PARTICIPANTS MANAGE PARTICIPANTS REGISTRATION PROCESS The registration process involves joining a session from a class roster. The Manage participants window includes two windows. The left window shows the imported class list (see page 36). The window on the right shows participants who have entered the class. These can include registered participants from the class roster and anonymous participants who are not on the class roster. To join the session from a class roster, Flow must recognize your Student ID number and, optionally, your Device ID (See page 34). Page 32 / 53

33 FLOW USER GUIDE MANAGE PARTICIPANTS STUDENT ID The Student ID is the administrative number of the student. It is usually a six to nine-digit number. Note that Flow only accepts Student IDs with numbers. NUMBERED CLICKERS Numbered clickers mainly consist of the Pulse and Spark class packs, delivered in sets of 24, 32 or 40 units. Note that the Student ID number can be the Sticker number. (1, 2, 3 ) UNNUMBERED CLICKERS With Pulse, it is possible to change a Student ID directly from the device s menu by selecting Menu/Student ID/SID. Use the Alpha/Numeric button to switch from letter to numbers. (Firmware version.54 and above is required.) With Spark, you must use Device Manager to assign the Student ID. In Options / Properties, select the tab named Assign Student ID. Click Start Receiver, join the session with the channel number, and press any key to see your device appear in the main window. Enter the desired SID in the Student ID section and click Send SID to Clicker. Notes: When you change the Student ID of a device, it is helpful to use a sticker to label the device with the new Student ID. In the case of a device in Loaner mode, at each start, the student is asked to enter a new Student ID. Page 33 / 53

34 FLOW USER GUIDE MANAGE PARTICIPANTS DEVICE ID The Device ID is the unique number of the device, otherwise known as its serial number. For example, a Pulse clicker may have a Device ID of 30423EE. There are two reasons to include Device IDs in the class list. The Device ID provides the response systems with auto-connection. This means that there is no need to enter the channel number to enter the session. The second reason is to affect in a secured way a certain response system to a particular person. FLOW REGISTRATION RULES If no class roster is loaded, the default setting is Allow anonymous participants. Power on the devices and enter the channel number. If a class roster is loaded (See page 36), it must include a Student ID column. Power on the devices and enter the channel number. Flow will automatically look for a correspondence between the Student ID input into the Pulse and the Student ID of the loaded class list. If both Student IDs match, Flow will register the participant. If no match is found, use the Enable self-register function to allow the participant to enter its Student ID directly from Pulse s main question screen (Q:). Note that to avoid having to enter the full Student ID, the Assisted registry function can also allow you to register participants. When the participant sees his name, he can press any button to register. If the loaded class roster includes both Student ID and Device ID, Flow will prepare the auto-connection, displaying the Preparing CPS device message. We advise to wait until the message ends before powering on the response systems. No channel number is necessary to enter. Flow will look for a match between the Device ID of the class list and the Device ID of the response system. If a match is found, registration will proceed even if the Student ID doesn t match. Notes: Device IDs are automatically collected. You can save the collected Device IDs for auto connection or for device affectation purposes. Click the button above the Registered Participants window to export a.csv file including the Device IDs. The exported.csv can be uploaded into the LMS platform to update the class lists. If the class list was taken from EduCloud, you can automatically upload the Device IDs pressing the EduCloud icon above the Registered participants window. Page 34 / 53

35 FLOW USER GUIDE MANAGE PARTICIPANTS CREATE A CLASS LIST There are three ways of creating a class list. The first way is to manually fill in the fields of the Class roster section of the Participant management window. Press the.csv export button at the top right part of the Class roster section to export your class. The second way is to manually save an Excel (or OpenOffice Calc) file into a.csv file format respecting the following column order: Column A = Student ID / B= First Name / C =Last name / D = Device ID Note that the columns must NOT include the above title. Last Name and Device ID columns are OPTIONAL. The third way is to register participants anonymously and then to press the.csv exportation button at the top right part of the Registered participants section. Save the file, edit it with the first and last names and save the file as your class in the same.csv file format. Page 35 / 53

36 FLOW USER GUIDE MANAGE PARTICIPANTS IMPORT A CLASS LIST There are four ways of importing your class roster into Flow. IMPORT FROM A.CSV FILE To register participants from a.csv file, you need to import it in a Flow template file. Default Flow.csv template per column is: Student ID / First Name / Last Name / Device ID. With CPS IR the template is: Student ID = P1, P2, P3 / First Name / Last Name / Device ID = Clicker # (1, 2, 3). IMPORT FROM AN.EDUCLOUD FILE If no Internet connection will be available when you want to import your EduCloud class list, you can use the Download roster for Flow option in EduCloud to create a file for import in advance. IMPORT FROM THE LMS You can bring your class list directly from your LMS platform. This option requires the implementation of the EPS module into the platform. (See page 10.) IMPORT FROM EDUCLOUD You can import your class list directly from the EduCloud platform if an Internet connection is available. To import your class from EduCloud, you first need a valid EduCloud account (See page 37). Page 36 / 53

37 FLOW USER GUIDE MANAGE PARTICIPANTS CREATE YOUR EDUCLOUD ACCOUNT To create your EduCloud account, please refer to the link: With your account, you can create up to 10 classes. Each class can include up to 50 students. Click Select Please click here to create a new user account and fill in the registration form. Page 37 / 53

38 FLOW USER GUIDE MANAGE PARTICIPANTS IMPORT CLASS FROM EDUCLOUD To add a class and import its students in EduCloud, in the main window, select Add roster, enter the class roster information, and click Save. Page 38 / 53

39 FLOW USER GUIDE MANAGE PARTICIPANTS ADD STUDENTS MANUALLY TO EDUCLOUD Select Add student. The Student information window appears. In the Student information window, no Device ID is required (See page 34). Page 39 / 53

40 FLOW USER GUIDE MANAGE PARTICIPANTS IMPORT STUDENTS FROM A.CSV FILE TO EDUCLOUD To import a list of students into EduCloud, you must use a previously generated.csv file in the form of a Flow template (See page 35). Select your class and click Import student. In the Upload students window, select the.csv file name. Click Save. Your class is imported. Page 40 / 53

41 FLOW USER GUIDE MANAGE PARTICIPANTS CONNECT TO EDUCLOUD Once your account is created, enter your User name and Password, and click Connect. In Manage participants/ Load roster/ Connect to LMS/EduCloud, select your class then click Get roster. Your class will be automatically loaded in the Class roster list. Page 41 / 53

42 FLOW USER GUIDE FLOW TESTS FLOW TESTS Flow tests allow you to use ask questions in a self-paced mode. CREATE A FLOW TEST There are two ways of creating a Flow test. The first way is to export the session results in a Flow Test. The second way is to create a test in Test Builder. EXPORTING A FLOW SESSION At the end of your session, you can use Session results to save results or export questions as a Flow test. Enter your Test name, the Author and the Max time. Click Save test to save all questions of your test in a special format.fll. Page 42 / 53

43 FLOW USER GUIDE FLOW TESTS TEST BUILDER Test Builder installs itself automatically during the installation of Flow. It allows you to create, modify and adapt a Flow test that you can display later in a self-paced mode. Create individual questions by selecting the Type, Answer and the content (using Set content). The content can be Text, Image or Internet content such as an Image file, a Video file, an HTML page or a YouTube video. Selecting Import from Flow test, allows you to import a test that you have done in the past and select questions to insert in your new test. Selecting Import from PowerPoint allows you to choose from the questions previously edited in your PowerPoint with Flow PowerPoint Add-in. Note that Flow Test builder is also compatible with a PowerPoint edited with our Response software. Once your test is set up, you can print it to use it with student response systems that are enabled for self-paced mode: Pulse, Spark and PRS RF. Page 43 / 53

44 FLOW USER GUIDE FLOW TESTS Set the general printing display from Menu/ Options / Force page break. For example if you select After every question, you will put one question per page. Press Print preview to review the final printing layout. You can set the page from Portrait to Landscape. In Page setup select Print background colors and images to view the layout with colors. Page 44 / 53

45 FLOW USER GUIDE FLOW TESTS RUN A FLOW TEST Import your test from the Load Flow test menu in +more. A preview of the test will appear. Click Start test to start your test. The top bar gives you the percentage of the questions that have been answered while the bottom one shows the percentage of participants that have completed the test. Notes: Run a Flow test by dragging and dropping it directly into Flow s main window. Run your PowerPoint (PPT) test in a Self-paced mode by directly dragging and dropping it into Flow s main window. This works with PowerPoint files edited with either the Flow PPT add-in or Response PPT add-in. Select Shuffle questions for vpad device to randomly display the test questions on each device and discourage cheating. Page 45 / 53

46 FLOW USER GUIDE FLOW MENU FLOW MENU Click +more to access the menu. You can also right-click on the main window. FLOW QUESTION EDITOR Create a question and paste into a variety of formats (See page 30). LOAD FLOW TEST OPTIONS Load a Flow test and display it in a self-paced mode (See page 45). ONLINE CONNECTION SETINGS Connect Flow to EduCloud. You can also connect it to Moodle, Blackboard, WebCT and Sakai with the EPS module option. Set up your EduCloud account (See page 37). Page 46 / 53

47 FLOW USER GUIDE FLOW MENU VPAD SETTINGS The vpad Settings window allows you to announce your session on the local network. Customize the announcement by choosing the Session icon and the Session name. A password can be setup by selecting Require session password. The Question options setting allows you to determine the size of the image you would like to send to the vpad for Flow. This setting is meant to adapt the vpad feedback to the type and number of vpad you have. A Small size is suitable for small Smartphones and/or large lecture halls. A Large size is best suited for large tablet PCs and/or a regular size classroom. The overall experience depends upon the quality of the network and of the vpad for Flow. We strongly recommend that you test your settings before going to class! Once the parameters are saved, you will see the session name and icon appearing on the welcome window of the vpad for Flow. Join the session by entering your Student ID and selecting the session. Page 47 / 53

48 FLOW USER GUIDE FLOW MENU GENERAL OPTIONS From this window, it is possible to Hide Student ID (The column in the Manage participants window disappears), Show results when question ends, Disable Microsoft Office security warnings for Flow questions, Order the Mobi reports by Student ID or by Student last name, Minimize application upon starting a question, Show help on start, and Enable large hall CPS Pulse support. The Auto save function allows you to keep an.html copy of your session refreshing after each question. Note that you can change the.html extension into.xls or.ods to edit it with Microsoft Excel or OpenOffice Calc. Page 48 / 53

49 FLOW USER GUIDE FLOW MENU DETECT DEVICES Detect devices is used when the Radio Frequency receiver is removed. After reinserting the USB RF receiver, Detect devices will rescan the USB ports to pick up the channel. This process is automatically launched when starting Flow. Note that this function only detects hardware devices. Restart Flow to refresh the latest selected WI-FI network. VPAD - LICENSE INFORMATION Use the vpad License Information option to view current information about your vpad license status. Flow downloads with a 30-day trial period. This trial allows connection to up to 40 vpad for Flow applications through local or Internet connection. At the end of this trial period, the vpad for Flow license drops to five vpads on local network. To connect additional vpad for Flow devices after the trial period, you must purchase a Flow vpad license. The license will be delivered on a USB drive to allow you to transfer the license from one computer to another. vpad for Flow licenses are available for sets of 20 vpads and 40 vpads. See VPAD LICENSES on page 9 for more information. Page 49 / 53

50 FLOW USER GUIDE FLOW MENU FLOW IS ALREADY UPDATED Updates to the Flow software are free. When an update is available, the Flow is already updated message will convert into Flow is available for update. Download the Setup file and close Flow prior to launching the installation. ABOUT FLOW We recommend that you update the software when an update is available. The About Flow windows will indicate the current version for support purposes. HELP & SUPPORT EXIT Help & Support displays the Flow User Guide. Click Exit to close the Flow application. Be careful to save your session data and to enable the Auto-save function (See page 48). Page 50 / 53

51 FLOW USER GUIDE CONTACTS CONTACTS We are committed to providing you with full satisfaction. TECHNICAL SUPPORT For technical support in EMEA and APAC, please contact: For technical support in the USA and LATAM, please visit: BUSINESS INQUIRIES International: USA: Page 51 / 53

52 FLOW USER GUIDE CONTACTS einstruction Office N 87 th Street, #250 Scottsdale, Arizona United States of America Tel: Support: Fax: EMEA Headquarters 26/36 rue Alfred Nobel Aulnay Sous Bois France Tel: Support: Fax: einstruction, Mobi, Mobi View, CPS, and ExamView are trademarks or registered trademarks is a registered trademark of einstruction Corporation in the United States and other countries. All other trademarks are the property of their respective owners. Apple, Mac, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries. App Store SM is a service mark of Apple Inc. IOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by Apple Inc. Microsoft, Excel, PowerPoint, Word, and Windows are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Android is a trademark of Google Inc. The information contained in this document is subject to change without notice. einstruction assumes no responsibility for technical or editorial errors or omissions that may or may not appear in this document, or for the use of this material. einstruction does not make any commitment to update the information contained in this document. This document contains proprietary information that is protected by copyright einstruction Corporation. All rights reserved. Page 52 / Rev. B

53 FLOW USER GUIDE CONTACTS Page 53 / / Rev. B