Medtech32 Australia. Medicare Benefit Schedule Update. (01 July 2013) Release Notes

Transcription

1 Medtech32 Australia Medicare Benefit Schedule Update (01 July 2013) Release Notes These Release Notes contain important information for all Medtech32 users. Please ensure the Release Notes are circulated amongst all your staff. We suggest these should be filed safely for future reference. Level 2, 180 Albert Road, South Melbourne, T F E supportau@medtechglobal.com W

2 Table of Contents For further information on this release, or any other queries regarding the MBS Update (01 July 2013), please contact the Medtech Helpdesk on Option 1, or Table of Contents 2 Pre-requisites 3 Introduction 5 Installation 6 Import Service Items 7 Refresh Service Items 8 Refresh Service Items During Installation 8 Refresh Service Items After Installation (Manual Refresh) 10 Copyright Medtech Healthcare Pty Ltd Page 2 of 10

3 Pre-requisites Please review the following pre-requisites and ensure they are met prior to running the Update: Ensure the minimum version and build requirements are met. Ensure the person(s) who will be performing the upgrade have READ THROUGH the release notes. IMPORTANT: This document contains valuable information that, if not read, could seriously affect the upgrade progress and/or possible down time of your network. Ensure you are ALWAYS logged onto Windows with ADMINISTRATIVE RIGHTS when performing ANY installation, update, or maintenance tasks. "User Account Control" (UAC) MUST be DISABLED as a policy across ALL Server and Client computers that are running on Windows Vista or Windows 7 or Windows 2008 or Windows 2008 R2. To avoid unnecessary problems during installation, upgrade, or maintenance, preferrably you should ALWAYS log onto Windows in "Console Mode" i.e. not through Remote Desktop Connection, Terminal Services, or Citrix. Ensure you have a COMPLETE backup of ALL databases located in the MT32\Data directory. IMPORTANT: It is recommended to take a full copy of the MT32 Folder as well. Before doing any Copy and Paste of the MT32 Database Files or the MT32 Folder files, you must stop the Interbase Server Manager first. Restart the Interbase Server Manager once you have successfully copied the files and folder to a different location. The amount of free hard disk space required to perform database backup and maintenance on the Interbase Server should be at least THREE times the size of ALL databases you will be working with. Ensure ALL users (including remote users) have LOGGED OUT of Medtech32 Ensure ALL Briefcasing Laptops with OUTSTANDING Briefcased data are CHECKED-IN prior to running the update. Copyright Medtech Healthcare Pty Ltd Page 3 of 10

4 IMPORTANT NOTE FOR BRIECASING Changes from this Update will NOT be applied to the Briefcasing laptops UNTIL a COMPLETE CHECK-OUT has been run. Alternatively, if it is not feasible to run a complete check-out soon, you MUST install this Update separately on EACH Briefcasing laptop by following the same process detailed in the "Installation" section of the Release Notes Ensure ALL activities that require access to the databases have been STOPPED. These are listed below: ALL Users have LOGGED OUT of Medtech32 including remote users and idle users in Terminal/Citrix sessions ALL Services have been STOPPED e.g. Medtech Services (for ManageMyHealth SMS and Portal), Medtech Data Transfer Service (for RxSQL Clinical Link), IIS Server (for Medtech Clinical Audit Tool), erx Services, MediSecure Services, etc. ALL Applications have been STOPPED e.g. Medtech CDA Bridge (for NEHTA HI Service, SMD, PCEHR), eclinic SMSC Desktop, Pen Clinical Audit Tool, other Custom/Third-party Applications and Reporting Utilities not supplied by Medtech, etc. ALL Scheduled Tasks have been STOPPED e.g. Message Transfer Utility, Auto Scan from Folder, NPS RADAR Update/Submit, etc. ALL Backup/Maintenance Tasks have been STOPPED e.g. Database File Backup, Interbase Backup/Restore, Interbase Database Sweep, etc. Ensure the LAST Database you have logged in LOCALLY on the Medtech32 Server is the one you would like this update to run. Hint: If unsure, simply login to the CORRECT Database from the Medtech32 Server, then log out and close Medtech32 before continuing. Note: Ensure that you repeat the MBS Update (01 July 2013) process on any other Databases that you have. Copyright Medtech Healthcare Pty Ltd Page 4 of 10

5 Introduction The MBS Update (01 July 2013) updates any Medicare Benefit Schedule (MBS) Items which have had the following details changed since the last MBS Update: MBS fees for Schedule, 85% (Rebate), and 75% (Hospital) base fees. New and amended items for Bariatric Surgery (if applicable). SUMMARY OF CHANGES At the time of writing, the July 2013 changes were summarized on the Medicare Australia web site: MBS Should you require any assistance, please do not hesitate to contact the Medtech Helpdesk on Option 1, or IMPORTANT NOTE The MBS Update DOES NOT update any other base fees or payment levels such as AMA, Other, Private, Workcover, and Health Funds. You must change these non-mbs fee scales MANUALLY via one of the following options: Setup Accounting Services Main and/or Payment Levels Tab Setup Accounting Payment Levels Options Tab Fee Calculation Options HINT: The MBS Update can be run prior to 01 July You can Import the Service Items prior to 01 July 2013, but you MUST NOT Refresh the Service Items until on or after 01 July Please refer to the Refresh Service Items sections below for more information. IMPORTANT NOTE WARNING: It is HIGHLY recommended to employ ONLY qualified system engineers when performing ANY installation and upgrade. The consequences of ruining a database during upgrade could possibly lead to data corruptions, and as a result data loss and systems downtime. If in doubt, please consult with your IT technician/service provider, or contact one of the Medtech Channel Partners listed on our web site: Copyright Medtech Healthcare Pty Ltd Page 5 of 10

6 Installation The MBS Update (01 July 2013) must be run on the Medtech32 Server machine. The following procedures ONLY need to be run ONCE for EACH practice (or once per database if your practice has multiple databases). NOTE: If you are uncertain which computer is the Medtech32 Server, please contact your IT technician or service provider who has performed the Medtech32 installation and/or upgrade. 1. Please visit our website at 2. Select Region: Australia from the Region dropdown list on the top right corner of the screen. The Australia Home Page will be displayed. 3. Select from the Top Menu, medtech online medtech32 downloads third party database updates. The Medtech32 s Third Party Database Updates page will be displayed. Copyright Medtech Healthcare Pty Ltd Page 6 of 10

7 4. Here you will find the 01 July 2013 MBS Update and the Release Notes. 5. Click on the Link 01 July 2013 MBS Update. 6. If the File Download Security Warning dialogue box appears, select the Run option. 7. If the Open File Security Warning dialogue box appears, select the Run option. 8. The Update will then begin to run. Import Service Items 1. The Import Services screen will be displayed. Click on the button Yes to continue. 2. The MBS/RFMS Import utility will begin to run. Copyright Medtech Healthcare Pty Ltd Page 7 of 10

8 Refresh Service Items Refresh Service Items During Installation 1. The Refresh Services screen will be displayed. Click on the No Button if: o o You are installing the MBS Update PRIOR TO 01 July 2013, as this will OVERWRITE the current MBS base fees for ALL service items. NOTE: Instead, please follow the instructions in the Refresh Service Items After Installation (Manual Refresh) section below. Click on the Yes Button if: o You are installing the MBS Update ON OR AFTER 01 July 2013, which will UPDATE ALL service items to the new MBS base fees. 2. If you have clicked on Yes in the Step 1 above, the Refresh Services utility will begin to run. Copyright Medtech Healthcare Pty Ltd Page 8 of 10

9 3. Once the Update is completed, the Update Complete dialogue box will be displayed. Click on the OK Button to exit the Update. HINT: You can print out the updated Item List which will show the new MBS fees for Schedule, 85% (Rebate), and 75% (Hospital) fee scales: Setup (Main Menu) Accounting Services Service (Main Menu) Print Print MBS Information Likewise you can check the updated MBS fees for each individual item: Setup Accounting Services Open Item Main Tab Copyright Medtech Healthcare Pty Ltd Page 9 of 10

10 Refresh Service Items After Installation (Manual Refresh) If you have clicked No in Step 1 (on Page 8) during the installation, you MUST manually Refresh the Service Items ON OR AFTER 01 July 2013, in order to UPDATE ALL service items to the new MBS base fees. 1. Ensure you are logged into Medtech32 as a user with Medtech32 System Administrator access rights i.e. The user MUST have the System Administrator option ticked under Setup Staff Members Security Tab 2. Select from the Main Menu, Setup Accounting Services. The Service setup screen will be displayed. 3. Select from the Main Menu, Services Refresh Service Items, the Refresh Services utility will begin to run. HINT: You can print out the updated Item List which will show the new MBS fees for Schedule, 85% (Rebate), and 75% (Hospital) fee scales: Setup (Main Menu) Accounting Services Service (Main Menu) Print Print MBS Information Likewise you can check the updated MBS fees for each individual item: Setup Accounting Services Open Item Main Tab Copyright Medtech Healthcare Pty Ltd Page 10 of 10