SharePoint Guidelines (Be sure you are using Internet Explorer (or Safari for Mac users) when accessing SharePoint.)

Transcription

1 SharePoint Guidelines (Be sure you are using Internet Explorer (or Safari for Mac users) when accessing SharePoint.) This guide includes: Application Folder an introduction to your customized folder in SharePoint. Uploading Supporting Documentation how to upload your documents into SharePoint. Adding Reference Contact Information the information for your references is entered on a form within SharePoint. How to do this is detailed in this section. Login to SharePoint here. You will have full access to your folder until the deadline on Friday, September 1, 2017 at 6:00 p.m. (Please apt@kumc.edu when you have finished uploading documents and your folders are complete.) Are you being asked to login each time you open a document? Opening documents to edit usually requires re-authentication to the internet server which means logging in repeatedly. If you are on a personal computer (not shared with others), and wish to turn this security feature off, here is how. 1. Tools > Internet Options > Security > Local Intranet > Sites (button) >Advanced > Add to the list of sites. 2. Select the "Custom Level" button > scroll down to User Authentication > select Automatic logon with current username and password. PLEASE NOTE: If you do not have a KUMC address or if you primarily use the hospital or Wichita servers, please FAD at apt@kumc.edu so logins can be set up.

2 SharePoint Applicant Folder Instructions 1. If you are on the main KUMC SharePoint page ( hover over Medicine on the top. Click on KU School of Medicine Promotion and Tenure. 2. To find your applicant folder, click on Promotion & Tenure Applicant Folders. If you do not see a folder with your name or do not have access to a specific folder, please apt@kumc.edu. (Please note that only the applicant can request folder permissions.) 3. Click on Your Name:

3 4. Each applicant folder includes: a. Folders (00-12) for the breakdown of supporting documents b. PDF of applicant Completed Registration Form c. Application Checklist detailing what needs to be included in each folder Uploading Supporting Documentation The application process requires uploading PDF files of supporting documentation. There are a few different ways to upload documents to your SharePoint folder. Uploading Documents: 1. Use the Internet Explorer browser, or you will only be able to upload one file at a time! 2. To drag and drop documents in the individual folders, make sure the folder where you are dragging them to is open and then drop them. Click here first to open the folder, then drag files. When dragging, a large text box will appear with the words Drop Here.

4 3. If you choose to use the Upload Document icon, it is located under the FILES tab. 4. Click on the Upload Document icon and the Add a document box will open. You can either browse files on your computer to upload one at a time or choose the Upload files using Windows Explorer instead to drag and drop into the folders. (You MUST use Internet Explorer for this to work properly.) 5. If you use the Windows Explorer option, you can upload multiple files simutaneously. When you select this option, a Window will open that allows you to drag/drop the documents from your computer s files into the appropriate folder you choose. 6. The navigation bar at the top of the Window (above in orange) shows where you are within SharePoint. You can click any of those links to navigate around. 7. When you are finished uploading, close the Window and refresh Internet Explorer to view the uploaded documents.

5 How to Add Reference Contact Information Go to the KU SoM Promotion and Tenure SharePoint Site: Click here - KU SoM Promotion and Tenure Click on Add Reference Contact Information Click on and then complete this form For each reference, complete a separate form The reference list will only be visible to the individual who enters the information (i.e. If an assistant enters it while logged in with their own credentials, only the assistant will be able to see the entry). References will be contacted by Faculty Affairs and Development (Kansas City) or Faculty Affairs and Professional Development (Wichita) Instructions and information on how to submit reference letters securely will be given. The applicant will not have access to the actual reference letters received.