SOLAS -VGM. NORTHPORT (Malaysia) BHD. VGM Submission. Basic User s Manual. ISD Northport. 1 st July 2016 As Info by Mr. Selva, Manager, Core System

Transcription

1 NORTHPORT (Malaysia) BHD SOLAS -VGM VGM Submission Basic User s Manual ISD Northport 1 st July 2016 As Info by Mr. Selva, Manager, Core System (khoo@northport.com.my)

2 ISD NORTHPORT 1 METHOD FOR VGM SUBMISSION Page VGM Submission & Requirements 2 To Access Contrak 2 System 3 OPTION 1 VGM Declaration Data Entry Screen 4 VGM Declaration Request Terminal to Weigh 5 VGM Declaration Weighing Done Outside Terminal 6 Disclaimer 7 Query VGM Declaration By Container# 8 Query VGM Declaration By Booking Ref# 8 Print VGM by Container # 9,10 OPTION 2 Submit VGM Declaration Upload Via Excel How to use 11 Sample Template Excel File for Upload 12 VGM Details Upload File Structure 12,13 Submit VGM Declaration - How to use 14 Details for Upload & Contacts For Assistance 15

3 VGM SUBMISSION & REQUIREMENTS ISD NORTHPORT 2

4 ISD NORTHPORT 3 TO ACCESS CONTRAK 2 SYSTEM Go to below website and key-in : Enter: User ID, User Password & Click Log-in

5 ISD NORTHPORT 4 OPTION 1 VGM DECLARATION DATA ENTRY SCREEN MAIN MENU >> Container >> Container Weight Details/VGM

6 ISD NORTHPORT 5 VGM DECLARATION REQUEST FOR TERMINAL TO WEIGH ENTER THE BELOW: Container#, Is2Wg = YES, Max Weight (MGW), Agent Code, EBKREF#, EXPSCN, Shipper, Shpr-Addr, Shpr-CtName, RepAgent (if Shipper representated by an Agent), RepAgent-Addr, RepAgent-CtName.. Save

7 ISD NORTHPORT 6 VGM DECLARATION WEIGHING DONE OUTSIDE TERMINAL ENTER THE BELOW : Container#, Is2Wg = NO, Max Weight (MGW), Agent Code, EBKREF#, EXPSCN, Shipper, Shpr-Addr, Shpr-CtName, RepAgent (if Shipper representated by an Agent), RepAgent-Addr, RepAgent-CtName, VGM Wgt(Kg), VGM-Ref#, VGM Method, VGM AcqTime, WeighParty, WgParty- Addr, WgParty-CtName.. Save

8 DISCLAIMER MESSAGE WHEN SAVE VGM DECLARATION ISD NORTHPORT 7

9 ISD NORTHPORT 8 Query VGM Declaration By Container # STEPS: I. MAIN MENU >> Container >> Container Weight Details/VGM II. Click to Edit Filter >> Enter Container# >> Apply Query VGM Declaration By Booking Ref # STEPS: I. MAIN MENU >> Container >> Container Weight Details/VGM II. Click to Edit Filter >> Enter Booking Ref# >> Apply

10 ISD NORTHPORT 9 Print VGM Option By Container # Steps - Double Click at Container# : Click the File to Open or Right Click to Save

11 Open File in PDF Format ISD NORTHPORT 10

12 ISD NORTHPORT 11 OPTION 2 VGM DECLARATION VIA EXCEL UPLOAD A - HOW TO USE THE UPLOAD FUNCTIONS : 1. Please enter the data (copy / paste ) according to the title column allocated (refer Northport template file format given). 2. Verify again whether all the data are in order and according to Northport file structure. 3. Save File under Text (Tab delimited) before proceed for uploading. 4. Login to Northport Web Based Client Access System. 5. Go to Menu : Container Container Weight Details/VGM Actions Uploads VGM - Vermas 6. Enter the password. 7. System will request file to upload. 8. System will prompt Proceed? (Y/N). Press Y to proceed for processing. a. System will prompt Processing in Progress. Please wait. b. Upon Complete Processing. System will prompt the below Fail. b.1 - Will display Total Number of Containers / Successful / b.2 - Download Acknowledgment File?(Y/N). b.3 - If enter Y, system will request to save the file at your computer. c. Open the file saved with WordPad to see the Acknowledgment file.

13 ISD NORTHPORT 12 B - SAMPLE TEMPLATE EXCEL FILE FOR UPLOAD (Can upload VGM declaration maximum 300 containers at ONE time) C - VGM DETAILS UPLOAD FILE STRUCTURE A. FILE STRUCTURE: FIXED TITLE-NAME FIELD ATTRIBUTES REMARK MODE Add or Replace Indicator M A Add UNIT Container Number M PORTWEIGH Port To Weight M Y / N R Replace or Overwrite D - Deletion AGENT Northport Agent Code M Example: Axxxx VGMSHPNAME Shipper Name M VGMSHPADDR Shipper Address M VGMSHPCTNAME Shipper Contact Name M EBKREF Export Booking Reference# M Mandatory EXPSCN Export Ship Call Number M Mandatory MGW Maximum Gross Weight (Kg) M Example: VGMWGTKG VGM Weight (Kg) C Mandatory if PORTWEIGH=N. Example: 20000

14 ISD NORTHPORT 13 VGMMETHOD VGM Method C Mandatory if PORTWEIGH=N. Values: 1 / 2 VGMWPANAME Weighing Party Name C Mandatory if PORTWEIGH=N. VGMREFNUM VGM Reference Number C Mandatory if PORTWEIGH=N. VGMDTM VGM Acquired Date/time C Mandatory if PORTWEIGH=N. Format : YYYYMMDDhhmm VGMWPAADDR Weighing Party Address C Mandatory if PORTWEIGH=N. VGMWPACTNAME Weighing Party Contact Name C Mandatory if PORTWEIGH=N. VGMFACTNAME Shipper Agent Contact Name C MANDATORY if VGMFANAME is not NULL VGMFAADDR Shipper Agent Address C MANDATORY if VGMFANAME is not NULL SZ Container Size O SEAL Seal Number O VGMWPACITY Weighing Party City O VGMWPASTATE Weighing Party State O VGMWPACTCOM Weighing Party Contact Number O VGMSHPCITY Shipper City O VGMSHPSTATE Shipper State O VGMSHPCTCOM Shipper Contact Number O VGMFANAME Shipper Agent Name O VGMFACITY Shipper Agent City O VGMFASTATE Shipper Agent State O VGMFACTCOM Shipper Agent Contact Number O B. ATTRIBUTES: M Mandatory Information. O Optional Information C Condition Information C. FILE FORMAT: C.1 - Refer Sample Standard file format. Contact our Northport Customer Service to get one copy. C.2 - File format under Text (Tab delimited).

15 ISD NORTHPORT 14 D HOW TO SUBMIT VGM VIA UPLOAD EXCEL Step 1: Save File (as shown Slide 11) using the Template > Save as Type : Text (Tab delimited ) Step 2: Container > Container Weight Details/VGM > Actions > Uploads > VGM Vermas

16 ISD NORTHPORT 15 TAKE NOTE BELOW GUIDANCE TO USE OPTION 2 : Request User Manual, Specification, Excel Template from our Customer Service. Contact our Customer Service for Assistance & Guidance on using this option. - Contact #: customerservice@northport.com.my THANK YOU