The insert tab is consist tables, illustrations, charts, Links and Text groups. Also in the Group at the end of the lower-right corner of the dialog

Transcription

1 Topic : İnsert

2 The insert tab is consist tables, illustrations, charts, Links and Text groups. Also in the Group at the end of the lower-right corner of the dialog icon or the item's name is clicked there is a separate window opens.

3 TABLES Create a table to manage and analyze related data. Tables make it easy to sort, filter and format data within a sheet.

4 ILLUSTRATIONS Our work, it is possible to add a picture, clip art, shapes, Smart Art on worksheet if necessary. Picture: We can add the images from different sources or computer to worksheet.. clicking the picture from open menu brightness, contrast, shape, image compression, image effects, rotation, alignment, border, and so on, operations can be done.

5 Clip Art: From here the desired picture or pictures can be included with the copy/paste method. Or by giving the key text to find the desired Picture. Attached images can also be change by the operator.

6 We can add to our worksheet small images which located in the Gallery of own office.

7 Shapes: Insert ready-made shapes, such as rectangles and circles, arrows, lines, flowchart symbols and callouts. definition processs store Z=x+y support decision

8 Smart Art: we can make the concept include in document as an impressive show by Drawing and graphics which occurs in this button. director sales accounting training support

9 CHARTS insert a chart to illustrate and compute entered and selected data. Bar, pie, Line, Area and surface are some of the available types. 5 4,5 4 3,5 3 2,5 2 1,5 Series 1 Series 2 Series 3 1 0,5 0 Category 1 Category 2 Category 3 Category 4

10 It is possible to prepare all kinds of chart according to the information entered in the worksheet. chart is one of the great features of the program excel. There is useful tools to plot the chart On the Insert tab. use of graphics is Better way to analyze data. The program has a very rich type of chart, with a list to make corrections on a drawn chart, and it is possible to shape the graphic flexible. it is possible for different chart types including Column, line, pie, bar, area, Surface, doughnut, bubble, stock, Distribution and Radar. Also according to the information you enter in, the chart will automatically changes.

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14 TEXT we can add the header and footer, text box, WordArt, a signature line, the object and icon On Our worksheet. Text Box: It is possible to add the information and description in the cells. Header and footer: It is possible to add the information and description in the top and foot of pages.

15 Word Art: You can give your text font attributes by applying a more flashy views with features of the WordArt.With the Word art feature, the color to this text, fill, shading can be done.

16 Signature Line: insert a signature line that specifies the individual who must sign. Inserting a digital signature requires that you obtain a digital ID, such as one from a certified Microsoft partner.

17 Insert object: insert an embedded object. Add the dates in different formats, such as the side side :31

18 Symbols: We can add the icon to or characters that are not on the keyboard such as copyright symbols, trademark symbols, paragraph marks and Unicode characters, by opening this Windows.

19 Topic : Page Layout

20 The page layout tab is consist themes, page setup, scale to fit, sheet options and arrange groups. Also in the Group at the end of the lower-right corner of the dialog icon or the item's name is clicked there is a separate window opens.

21 THEMES Themes: change the overall design of the entire document, including colors, fonts and affects.

22 change the effects of themes. change the Fonts of themes.

23 PAGE SETUP Margin: The layout on paper by setting the margins of the worksheet. select the margin sizes for the entire document or the current selection.

24 Orientation : You can direct your worksheet vertically or horizontally. switch the pages between portrait and landscape layouts. Size : You can select the dimensions for that page for your worksheet.

25 Print area : make a specific area of sheet for print. Breaks : insert page and section breaks. add page, section, or column breaks to the document.

26 worksheet background: To add a picture to the background, the background from the page setup is selected.

27 Topic : Formulas

28 The page formula tab is consist function library, defined names, formula auditing and calculation groups. Also in the Group at the end of the lower-right corner of the dialog icon or the item's name is clicked there is a separate window opens. Select the cell that you want to enter a formula, type =, Type the formula that will create the account, the Then press Enter. For example 4*B4+8*C5

29 Formula Toolbar Cancel Enter insert Function When you enter in a cell = T, the list of functions that start with T is appeared of screen.

30 THE REPLICATION FORMULA: Normally the mouse sign of Excel is a white and thick plus sign. There are a small square in the lower-right corner of the cell that is currently selected. pointing with the mouse on it A thin and black plus sign is appear. In this way is dragged down with the left mouse button, the formula, a number or text will be replicated. process priority: sign Description + collection - subtraction * multiplication / division % percentage inside the parentheses ^ Exponentiation % ^ * And / + and - = equal > Greater than < Less than >= Greater and equal <= Less and equal <> Not equal

31 Insert Function: edit the formula in the current cell by choosing functions and editing the arguments.

32 Auto sum: Click here to display the result of a simple calculation, such as average or maximum value, after the selected cells. Recently used: Browse and select from a list of recently used functions.

33 Logical: Browse and select from a list of logical functions. Financial: Browse and select from a list of financial functions.

34 Text: Browse and select from a list of text functions. Date and Time: Browse and select from a list of date and time functions.

35 Lookup and Reference: Browse and select from a list of lookup and reference functions. Math and trig: Browse and select from a list of math and trig functions.

36 More Functions: Browse and select from a list of statistical, engineering, cube, and information functions. In Excel tables fixed calculation values is not healthy. for example, a collection of values, such as the fixed formulas of this type is = It is recommended that the resource of formulas is always the cell addresses taught. For example, = A1 + A5, as well as Such a process, even if the values in A1 and A5, there is no need to change the formula.

37 Let's take the totals of the two numbers given.. Try to do it with the formula Lets copy the formula with The drag method to other cells. As a result the below view obtained

38 Example of collection process in Excel Example of Subtraction process in Excel Example of Multiplication process in Excel Example of Division process in Excel

39 Sample questions: 1. compute in the follow table the Sum of A2 to A6 and division of result by B5. =(A2+B2)/B5 =SUM(A2:B2)/B5 2. Apply in the follow table the 4x 2 +8x+2 expression. To duplicate the formula, select the formula written cell and than with the left mouse button, dragged down the key on the + sign that will be replicated. =4*(A2^2)+(8*A2)+2

40 Let's do the example for calculations of percent. =A3*10%

41 Absolute reference: it can make by combining $ at begin of row and column that indicates the expressions. The location changes of expressions dose not affect the reference. $A$1 (absolute column and absolute row) A $1 (relative column and absolute row) $A 1 (absolute column and relative row) A 1 (relative column and relative row)

42 relative column and relative row =A2+B3+B14 Absolute column and absolute row =A2+B3+$B1$4

43 relative column and relative row =A2+B3+B14 Absolute column and absolute row =A2+B3+$B1$4

44 The References In The Formulas: A8 cell A cell with A column 8 row. A1: A10 cells cells with A column on the rows between 1 and 10. C: E12 cells cells on 12 row and columns in the range of C through E. 3: 3 cells all cells in the 3 row. 3: 2 cells all cells in the row between the 3,8. A:D cells All cells in the range A column between D column A10: E20 cells cells in the range A column between E column and rows 10 between 20. sum (Sheet2!A1: A5) the cells at the range A1:A2 in the sheet2.

45 FUNCTION LIBRARY Sum function This command is used to add the numbers in the specified ranges. Notable Productions: = Sum (The Cell Range) = Sum (A1: A5) adds the numbers between the A1 and A5 cells (A1 and A10 are ıncluded) = Sum (A1;A5) adds only A1 and A5 cells.

46 Let's take a look at which the cells are collected in a formula, such as the following. = Sum (A4: C8) This formula adds the numbers in between A4 and C8. From the A4, started and finished at the C8 That is, A4, A5, A6, A7, A8, also in the same cells in column B and the same cells is taken in column C. Accordingly, the results will come 54. =SUM(A4:C8) : this sign adds the all values that appears between two cells, including these two cells. (B3:B7) B3:B7 expression means all cells between B3 and B7.B3,B4,B5,B6,B7

47 there are 2 methods can be applied for sum operation. Click in cell B9 and write = sum (B2: B8), summer, and the press enter. or Click in cell B9 and Click on the icon and press enter to appear sum expression Automatically.

48 (;) only those three cells are included. =SUM(A3;B6;A12) The sum operator, which combines more than one cell or range of cells. =SUM(A3;B6;A12;B8:B11)

49 Product function :It is used to multiply the numbers in the range specified. Notable Productions:= Product (range) = Product (B2: B4) multiply the numbers in the range between B2 and B4. = Product (B2;B4) multiply only the numbers in cells B2 and B4.

50 Example: calculate a college student visa and final exam grades. In Excel, type the formula to calculate it. Visa is 30% and final is 70%. Solution : First, let Suppose that the student's visa note 60. to find the 30% 60 use the follow operation (60 * 30)/100. When the shorter process is done with 60 * 0.3. Accordingly, let's consider the visa and the final grades in cells B and C. D cell for is fro calculating the average value of exam. In cell D2; =B2*0,3+C2*0,7 Note That The! Excel, in order of operation. Before the division, then the multiplication, then addition and subtraction operation is performed.

51 step 1: Enter the necessary information and than prepare the formula step 2: enter the formula step 3: press the check button or a empty cell. step 4: this formula to be applied to other cells step 5: Let's see it applied to other cells.

52 Average function : collect The numbers in the range specified and divides it by the number how many numbers they collect. Notable Productions:= Average (range) = Average (B2: D2) = Average (B2; D2) B2=70, B3=60, B4=90 from this data the result is 73. =AVERAGE(B2:B4)

53 Round function : the number given rounds up or down According to How many digits after the comma. Notable Productions: =Round (Number; The Number Of Digits After The Comma) = Round (56,5; 0) 55 = Round (45,43; 1) to the-> 45.4 = Round (45.4; 0)-> 45 Example: a high school student 1. vise, 2. Visa and 3. Visa entering notes. Calculate grade of This student. Solution: the student's grade can be calculated without using function in the following way. B2, C2, D2 is agreed in the areas of note: the expression is like =(B2+C3+D3)/3. Attention!.. The formula was written incorrectly. Correct expression is := (B2 + C2 + D2)/3 Using the average function: Simply type = average (B2: D2). =ROUND(B5;0)

54 Round down function : the number given rounds down According to How many digits after the comma. Notable Productions: = Rounddown (23,56; 0) 23 = Rounddown (23,99; 1) 23.9 the round down command round down number regardless of the round digit!. =ROUNDDOWN(B5;0) =ROUNDUP(B5;1) Round up function : the number given rounds up According to How many digits after the comma. Notable Productions: = Roundup (23,56; 0) 23,50 = Roundup (23,89; 1) the round up command round up number regardless of the round digit!.

55 Power function : Given the exponential of a number. Notable Productions: = power(number; power) = power(7; 2) 44 results as. = (10 ^ 2 in the same operation) The cell address, such as the direct number is written is also shown. =power(a2; 3), as well as =POWER(B3;C3) SQUARE ROOT function : take square root of a Given positive number. Notable Productions:= Square Root (Number) = SQRT (16) 4 result as. =SQRT(B4) The cell address, such as the direct number is written is also shown. = SQRT (A2).

56 Max function : Specify maximum number of a range numbers. Notable Productions:= Max (range) = Max (A2: C30) * = Max (A2;A30) * the above formula, returns the largest number from the A2 to C30 range. =MAX(B2:B4) Min function : Specify minimum number of a range numbers. Notable Productions:= min(range) = min(a2: C30) * = min(a2;a30) * the above formula, returns the smallest number from the A2 to C30 range. =MIN(C2:C4)

57 Mod function : Given the number, returns the remainder after dividing the given divided by divisor. Notable Productions: = Mod (Number; Divisor) = Mod (4; 2) the result is zero (0). = Mod (16; 3) Result is one (1). =MOD(B3;C3) ABSOLUTE function : is used To find the absolute value of the specified number. The number is written directly or the cell address can be written. Notable Productions:= Abs (Number) = Abs (4) 4 = Abs (-4) 4 As Such, =ABS(B2)

58 Time, Today, Now, Days, Months, Years, Not Functions: = Hour (23: 15: 00) (23) = Today () = Now () :32 = Day ( ) 07 = Month ( ) 11 = Year ( ) 2005 = Not (4 + 4 = 2) False = Not (2 * 2 = 5) True The NOT function. Sends a reverse reply of the process,

59 SUMIF FUNCTION: in a specified range of cells while provide the given condition, gives sum of specified cells. Notable Productions: = sumif (Range Of Cells To Be Queried; "The condition";"the Range Of Cells Will Be Gathered) = Sumif (A1:A10; 20 ;B1:B10) If you have the number 10 in numbers between the A1 and A10 cell that sum corresponds value of the cell in column B. =SUMIF(C2:C4;">20";D2:D4) =SUMIF(B2:B4;"M";C2:C4)

60 COUNTIF FUNCTION: The values of the cells that the specified condition in the specified range to be counted. Notable Productions: = Countif (Range; condition") = Countif (A1: A10; "10 ) returns the counted number of 10 values that are among A1 and A10 cells. = Countif (B3: B14; passed") gives the counted number of those values that are Passed between the B3 and B14. =COUNTIF(C2:C4;"passed")

61 IF FUNCTION: the IF function is a function that is used very frequently. It used to make some of the logical processes. The IF function used to be perform a given process if the condition is true and perform the second process when the condition is false. The IF formula notable productions are the following: = If (Condition; True Value ; False Value ) For example, assume that A1 = 50. = If (A1 < = 50;SQRT (16);Square root (81)) In the above formula, if the value in cell A1 equal or smaller than 50 take square root of 16 otherwise return square root of 81. because A1 cell is equal to 50 so the result is 4. =IF(B3>18;"adult";"child")

62 In Excel, with "IF" command according to conditional you can give messages. you can also do other operations (As in the previous example). In Excel, with the "IF" command can be written formula with seven nested. To do this, drop the parentheses will not be closed. That Is; = If (Condition 1; "If true, the value 1 ";If (Condition 2; "True value";if (Condition 3; "If true, the value 3 "))) As Such, as shown in the drop-down above Most of the parentheses closed at the end of expression. We understand that clearly if they are showing in different colors. =IF(B2>15;"warm";"clod")

63 IF-AND FUNCTION: In the case of multiple conditions to be specified is used. It used together with "If function. Notable Productions: = If (And (condition1; condition2; ); "True value "; false value") = If (And (A1 > 0;A1 < 10); "Cold ";"Hot ") In the above example, if A1 and A10 numbers greater than 0 and less than 10 Cold message; otherwise means return the hot message. If-and function looks like this; If Ali and Ahmed come to school I come too. If Ali and Ahmed does not come to school I don t come here. If Ali come but Ahmed does not come to school I don t come here. If ahmet come but ali does not come to school I don t come here. This condition is expressed in mathematics, by 0 and 1 0 and and and and 1 1 It means that if the all conditions are true returns true message, otherwise returns false.

64 Example: For an age table. 0-6 years will include for baby, 7-12 years will include for children, years will include for young, years will include for adults, 45 and above years will include for old, Write an expression to return messages for the above conditions. Solution : get the age 15. = If (And (D2>0 D2 <= 6;); "Baby "; If (and (D2 > 6; D2 <=12); "Child "; If (and (D2 > 12;D2 <=25); "The Young "; If (and (D2 > 25; D2 < 45); "Adults "; If (D2 > = 45; Old ))))) As you seen it is not complex expression it is so sample.

65 IF-OR FUNCTION: In the case of multiple conditions to be specified is used. It used together with "If function. If any of condition is true, perform the operation. Notable Productions: = If (or (condition1; condition2; ); "True value "; false value") = If (or (A1 < 10;A1 > 20); "Operation Ok ; Operation Wrong") Assume value of A1 is 32 accordingly OK message is returned. The first condition is match but the second one is not match. In the "If -or" function to perform operation it enough that one of conditions is true. This condition is expressed in mathematics, by 0 and 1 0 or or or or 1 1 It means that if the one of the conditions are true returns true message, otherwise returns false.