Due Date: July 1, 2010

Size: px

Start display at page:

Download "Due Date: July 1, 2010"

Dwayne Adams
5 years ago
Views:

1 Instructions: This document contains a checklist for all required items to be sent to National for your to team to participate. This document also contains the forms for the chapter president, coordinator and chaperone(s). All forms should be read and signed. Dress Code Policy and the Penalties and Infractions Policy information are found in the appendix. The information in the Appendix should be kept for your reference. There are separate documents for students. (The student.doc file and a publication waiver form should be read and signed by the parent or guardian and the student.) Due Date: July 1, 2010 THE FOLLOWING SHOULD BE SENT IN: 1 Checklist complete with names (page 2) 2 Chapter form (page2/3) 3 Coordinator form (page 4/5) 4 Chaperone forms (page 6/7 and/or 7/8) 5 Student form (from student form doc, pages 2-8 ) copy of medical card and student id 6 Publication Release for coordinator, chaperones an d students All forms are to be sent to the National Coordinator: National BDPA HSCC C/o Danna Sturdivant 9 Lynde St, #2 Malden, MA Due Date: July 1, 2010 HSCC FORM

2 Chapter Forms Checklist President Form Name: Coordinator form Name: Chaperon 1 Name: Chaperone 2 - Name: Student Form Checklist Student 1 Name: Student 2 Name: Student 3 Name: Student 4 Name: Student 5 Name: HSCC FORM

3 Chapter President HSCC Responsibilities: Thank you very much for bringing a team to the National High School Computer Competition. As a BDPA Chapter President you are assuming certain responsibilities for the welfare, custody, and control of the students representing your chapter. To assist you with knowing what your responsibilities are, we have created this information sheet for you. Please read and discuss these responsibilities with your HSCC Coordinator and the National HSCC Team. If you understand and accept these responsibilities, please sign and date the bottom of the form. Submit the signed form at registration at the BDPA National Conference. The Chapter President is responsible for assuring that the students, chaperones and coordinators follow all rules, requirements, and procedures of the National BDPA and the local BDPA Chapter. The president will ensure all students, chaperones, and coordinators are meeting their responsibilities throughout the stay in Philadelphia PA. The Chapter President is also responsible for assuring that local police background checks, at the minimum, have been performed on all adults traveling with the students. It is strongly recommended that all coordinators and chaperones attend a chaperone orientation. Dates, times and locations will be coordinated through the HSCC Coordinator and the National HSCC Team. The Chapter President is responsible for ensuring at least one member of the coordinator / chaperone team attends this orientation. All Chapter Presidents will make themselves accessible to the National HSCC Team for problem / issues which arise during the stay at the BDPA National Conference. Failure to comply with rules, requirements, procedures of the National BDPA and the local chapter of BDPA and the responsibilities described above will result in penalties as described in the Penalties and Infractions Policy. This could include individual and team point deductions or dismissal / disqualification from the National HSCC as well as local chapter penalties. I,, as a President of BDPA Chapter, understand and take the (Print name) (Chapter name) responsibilities as described above. I have read and understand the Penalties and Infractions Policy, and the Dress Code Policy. Chapter President Signature Date HSCC FORM

4 (Please print clearly) COORDINATOR PROFILE Chapter: Name: Occupation: Male [ ] Female [ ] Address: Mailing Address: City: State: Zip: Phone(s): HSCC Coordinator Responsibilities: Thank you very much for volunteering to be an HSCC Coordinator and bringing a team to the National Competition. As an HSCC Coordinator you are assuming certain responsibilities for the welfare, custody, and control of the students under your care. To assist you with knowing what your responsibilities are, we have created this information sheet for you. Please read and discuss these responsibilities with your BDPA Chapter President and the National HSCC Team. If you understand and accept these responsibilities, please initial where indicated and, sign and date the bottom of the form. Submit the signed form for registration for the BDPA National Conference. The coordinator will be responsible for the students and chaperones representing the local Chapter of Black Data Processing Associates (BDPA) at the BDPA National Conference. The coordinator is also responsible for assuring that local police background checks, at the minimum, have been performed on all adults traveling with the students. It is strongly recommended that coordinators attend a chaperone orientation. Dates, times and locations will be coordinated through you and the National HSCC Team. At least one member of the coordinator / chaperone team for each chapter represented at the BDPA National Conference attends this orientation. The coordinator must assure that each student has obtained the required signed permissions from their parents or guardians to participate in the National High School Computer Competition events. This includes proof of eligibility via a report card or letter from the student s school indicating the grade during attendance and photo identification. In addition, the coordinators must assure all required forms and materials for registration is submitted by the due date. The coordinator is responsible for assuring that the students and chaperones follow all rules, requirements, and procedures of the National BDPA and the local BDPA Chapter. The coordinator will ensure all students and chaperones are meeting their responsibilities throughout the stay in Philadelphia PA. The HSCC FORM

5 coordinator will also ensure the parents or guardians of each student understand the responsibilities of the student and the chaperones accompanying them on the trip to Philadelphia PA. Coordinators must attend the Pre-Competition as well as the Post-Competition meetings held in Philadelphia PA. It is strongly recommended the coordinator attend all breakfasts arranged for the students. This is the forum used by the National HSCC Team to convey up to date information to the teams and coordinators. All paperwork and schedules will be delivered to the chaperones by the coordinator. The coordinator will support chaperones in the execution of their responsibilities. Coordinators are responsible for their students behavior in all public events during the BDPA National Conference. Coordinators must discuss and preview the presentations to be made by their students during Opening Ceremonies. Students, chaperones and coordinators will abide by the dress code established (see Dress Code Policy). Business Casual attire is required for all competition events and Opening Ceremony. Semi-formal or formal attire is required for attendance at the Award s Banquet. Casual attire is acceptable for the offsite activity and any other time during the stay in Philadelphia PA. Proper hygiene is required at all times. Coordinators will make themselves accessible to the National HSCC Team for any problem or issues which arise during the stay in Philadelphia PA. Failure to comply with rules, requirements, procedures of the National BDPA and the local chapter of BDPA, and the responsibilities described above will result in penalties as described in the Penalties and Infractions Policy. This could include individual and team point deductions or dismissal / disqualification from the National HSCC as well as local chapter penalties. I,, as an HSCC coordinator of BDPA (Print name) (Chapter name) Chapter, understand and take responsibilities as described above. I have read and understand the Penalties and Infractions Policy, and the Dress Code Policy. Coordinator Signature Date HSCC FORM

6 Chaperone Responsibilities: Thank you very much for volunteering to be a chaperone. As a chaperone you are working with the HSCC Coordinator of your local chapter. If you understand and accept these responsibilities, please sign and date the bottom of the form. Return the signed form to the HSCC Coordinator. To assist you with knowing what your responsibilities are, we have created this information sheet for you. The chaperone(s) will be responsible for the students representing the local Chapter of Black Data Processing Associates (BDPA) at the BDPA National Conference. The chaperone(s) will supervise the students at all times. The chaperone must be at least 21 years of age. It is strongly recommended that all chaperones attend a chaperone orientation. Dates, times and locations will be coordinated through your local chapter HSCC Coordinators and the National HSCC Team. At least one chaperone of each respective team is required to attend all events in which the students are attending, inside and outside of the hotel. No student will be allowed from the hotel premises without a designated chaperone. No student will be allowed to attend any function within the hotel without being accompanied by a chaperone. No student is allowed to attend adult functions or those where alcoholic beverages are served. Chaperone(s) are required to accompany student(s) at all times while in the hotel premises. At least one chaperone of each respective team is required to attend the Saturday night activity (held after the Award s Banquet) for the duration of their team s stay. The chaperone(s) will be required to ensure their students as well as others behave appropriately and respective of the BDPA organization. The chaperone(s) are responsible for assuring that the students follow all rules, requirements, and procedures of the National BDPA and the local BDPA Chapter. The chaperone(s) will ensure all students are meeting their responsibilities throughout the stay in Philadelphia PA. This includes the chaperone(s) ensure the students arrive to all events on time, meet the dress code requirements, and obey the established curfew. Students and chaperones will abide by the dress code established (see Dress Code Policy). Business Casual attire is required for all competition events and Opening Ceremony. Semi-formal attire is required for attendance at the Award s Banquet. Casual attire is acceptable for the offsite activity and any other time during the stay in Philadelphia PA. Failure to comply with rules, requirements, procedures of the National BDPA and the local chapter of BDPA, and the responsibilities described above will result in penalties as described in the Penalties and Infractions Policy. This could include individual and team point deductions or dismissal / disqualification from the National HSCC as well as local chapter penalties. I,, as a chaperone of BDPA (Print name) (Local chapter name) Chapter, understand and take responsibilities as described above. I have read and understand the Penalties and Infractions Policy, and the Dress Code Policy. Chaperone Signature Date HSCC FORM

7 Dress Code Policy APPENDIX All representatives are expected to dress appropriately and with pride in oneself. Dress codes are as follows: Casual Attire - Saturday Outing Casual wear must be appropriate for public places. No pajamas will be worn in hotel hallways. For Men Polo, knit type "golf" shirts and t-shirts may be worn. Wording on clothing must be appropriate for public places. Blue jeans, denim pants and sweat suits are acceptable. Shorts may also be worn. Sneakers and hiking boots may be worn. Baseball caps are acceptable head wear. For Women Casual skirts and shorts with hemlines no more than 3 inches above any point of the knee and be able to pass the fingertip test all the way around are acceptable. Polo, knit type "golf" shirts and t-shirts can be worn. Wording on clothing must be appropriate for public places. Blue jeans, denim pants and sweat suits are acceptable. Sneakers and hiking boots may be worn. Prohibited Pants and shorts will not be saggy and worn on hips. Do rags and bandanas should never be worn. No spandex is acceptable. No midriffs will be shown. Business Casual Attire For illustrations of acceptable attire, see page 8. For Men It is acceptable for men to wear nice khaki, navy, or some other basic colored slacks. Polo, knit type "golf" shirts (solid colored or at least conservative stripes are best) can be worn as well as cotton dress type shirts. Corporate sponsored t- shirts and Competition t-shirts are acceptable. Shirts and slacks should always be neatly pressed or starched. Shoes can be casual loafers, but should complement the outfit and be highly polished or cleaned. For Women Casual skirts with hemlines no more than 3 inches above any point of the knee and be able to pass the fingertip test all the way around as well as tailored slacks are acceptable. Polo, knit type "golf" shirts (solid colored or at least conservative stripes are best) can be worn as well as blouses. Corporate sponsored t-shirts and Competition t-shirts are acceptable. Colors and prints can vary as long as they are conservative in nature and not "neon like". Nice belts, coordinates, accessories and jewelry are acceptable. Expensive items are worn at your own risk. Shoes should be in like new condition and match or complement the outfit. Hose or appropriate dress socks should be worn. No flip-flops - No rubber and beach material Prohibited Pants which are saggy or worn on hips are not acceptable. Loud colors (neon green etc.) are not allowed. Blue jeans, denim and sweat suits etc., are not acceptable. Shorts should never be worn. Sneakers or hiking boots are not allowed. Do rags, bandanas and baseball caps should never be worn. Semi-formal Attire For Men It is acceptable for men to wear a suit coat with dress slacks, a suit or tuxedo. Dress shirts must be worn with ties. Dress shoes should be worn and be highly polished or cleaned. For Women Dressy dresses and pant suits, formal gowns are acceptable attire. Jewelry and other expensive items are worn at your own risk. Prohibited Pants which are saggy or worn on hips are not acceptable. Blue jeans, denim and sweat suits etc., are not acceptable. Shorts should never be worn. Sneakers or hiking boots are not allowed. Do rags, bandanas and baseball caps should never be worn. HSCC FORM

8 HSCC FORM

9 HSCC Penalties and Infractions Policy All representatives of teams participating in the National High School Computer Competition are expected to behave responsibly. Incidents do arise where disciplinary actions need to be administered. For all incidents, a team will be assembled to review the facts and decisions will be made. There are 2 types of infractions, minor and major. For minor infractions, parties involved in the review process are National HSCC Team, offending Chapter s President, appropriate HSCC Coordinator, chaperones, students and any witnesses to the incident. The National HSCC Team will take decisions made to the National BDPA President or his/her designee for review and acceptance. For major infractions, all parties involved in the minor infraction in addition to the National BDPA President or his/her designee will be included in the review process. Areas of infractions include curfew violations, dress code violations, behavioral issues and competition violations. Examples of Minor infractions include but are not limited to: Profanity Excessive noise or loud talking Refusing to follow chaperone s directions Dress Code violations Using hotel hallways for recreational purposes and disturbing other guests Breaking responsibility and guidelines established for students, chaperones, or coordinators including chaperones not picking up students or at designated events Examples of Major infractions include but are not limited to: Possession of alcohol, drugs or tobacco products Cheating Fighting Sexual conduct Harmful tricks or games played on other individuals Penalties are determined by the National HSCC Team and the National BDPA President or his/her designee. They are dependent on the time of the infraction and the severity. Examples of Minor penalties include but are not limited to: 2 Point deductions Local BDPA Chapter monetary fines Parental or guardian contact Examples of Major penalties include but are not limited to: 10 Point deductions Local BDPA Chapter disqualification (current and future competitions) Disqualification of individual s participation (current and future competitions) Individual sent home immediately at their parent s or guardian s expense HSCC FORM

Student Confirmation Packet

Student Confirmation Packet Congratulations on being picked as an international finalist! To confirm your plans to participate in the Certiport Worldwide Competition on Microsoft Office, please complete this packet (typed) and fax