4. Authorize the issuance of a purchase order contract to Fortune Electric Company for a total amount not to exceed $1,395,198.00
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1 TO: FROM: CITY COUNCIL CITY MANAGER SUBJECT: AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WlTH MYERS POWER PRODUCTS TO FURNISH AND DELIVER A WALK-IN METAL CLAD SWITCHGEAR UNIT AND WlTH FORTUNE ELECTRIC COMPANY TO FURNISH AND DELIVER TWO POWER TRANSFORMERS FOR THE ClTY OF PASADENA. RECOMMENDATION It is recommended that the City Council: 1. Accept the bid dated January 27, 2006 submitted by Fortune Electric Company, in response to Specification LD-05-14, and approve the purchase of two power transformers; 2. Accept the bid dated February I, 2006 submitted by Myers Power Products in response to Specification LD-05-13, and approve the purchase of one walk-in metal clad switchgear; 3. Reject all other bids; 4. Authorize the issuance of a purchase order contract to Fortune Electric Company for a total amount not to exceed $1,395, Authorize the issuance of a purchase order contract to Myers Power Products for a total amount not to exceed $927, BACKGROUND The Power Delivery Master Plan identified a recommendation to install a new 34/17 kv unit substation at the Glenarm Receiving Station. This new installation would allow the transfer of the electrical load from existing substations currently carrying more than their firm capacity and relieve overloaded feeders and sub-transmission 34 kv lines.
2 Agenda Report Purchase Order Contracts with Myers Power Products and Fortune Electric Company Page 2 of 3 This project, commonly referred to as Glenarm IV, will also provide 17-KV distribution capacity to eventually replace the existing Glenarm I and II 4-KV substations. The new substation Glenarm IV will consist of two 40 MVA power transformers, and a double ended walk-in metal clad switchgear Unit with eight feeders rated at 10 MVA each. On January 5, 2006, a Notice Inviting Bids to Furnish and Deliver a Power Transformer was published in The Pasadena Star News and posted on the City's web page. In addition, specifications were mailed to ten businesses on the Purchasing Division's vendor list. Three bids were opened on January 31, The per unit item bid results are as follows: BIDDERS POWER TRANSFORMER Fortune Electric Co. Southwest Power, Inc. Pennsylvania Transformer Technology Fortune Electric Co. is the lowest responsive bidder that met all of the requirements of the specifications and is recommended to receive the contract award for an amount not to exceed $1,395,198.00, as follows: Base Bid Tax Freight Total Contract price (2 units) $1,395, On January 5, 2006, a Notice Inviting Bids to Furnish and Deliver a Walk-in Metal Clad Switchgear was published in The Pasadena Star News and posted on the City's web page. In addition, specifications were mailed to six businesses on the Purchasing Division's vendor list. Two responsive bids were opened on February 1, The per unit item bid results are as follows: BIDDERS WALK-IN METAL CLAD SWITCHGEAR Myers Power Products Power-Age Designs Myers Power Products is the lowest responsive bidder that met all of the requirements of the specifications and is recommended to receive the contract award for an amount not to exceed $927,460.00, as follows: Base Bid Tax Freight Total Contract
3 Agenda Report Purchase Order Contracts with Myers Power Products and Fortune Electric Company Page 3 of 3 The proposed contracts comply with Competitive Bidding and Purchasing Ordinance P.M.C and the rules and regulations promulgated there under. FISCAL IMPACT Sufficient funds are available in the Power Capital Fund 41 1, to cover these purchases. The Power Transformers and the Walk-In Metal Clad Switchgear purchases are budgeted in CIP adopted in FY2006, project # Respectfully submitted, / s4 Prepared by: Business Unit Director Water and Power Department Lynthia J. ~ ukz 2 City Manager p~roved by:,, &qlfl. ellvl,3 phylli% E. Currie General Manager Water and Power Department
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