frafail ttorir BOARD OF AIRPORT COMMISSIONERS REPORT TO THE

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1 NY I I 1 BY Apprck d by: Los Angeles World Airports REPORT TO THE BOARD OF AIRPORT COMMISSIONERS "---- Meeting Date: 4109* Scot Feldmann, Deputy Executive Director 9/20/2018 -Pm i Revie I-d by: Jake Adams, Interim LAMP Program Executive CAO Review: Completed Pending frafail ttorir Debora, We 1L I..f Executive Officer t N/A Reviewed for Date Approval Status i By Finance 9/10/18 NY N NA RW CEQA 8/31/18 ZY N JH Procurement 8/31/2018 Y ON Cond I MT Guest Experience 9/5/2018 I NY ON 1 Strategic Planning 8/31/18 1 N NA KV SUBJECT: Appropriate Funds in the not-to-exceed amount of $11,335,000 for one (1) Task Order to be Executed under Contract Authority of DA-5182 with Myers and Sons-Griffith, a Joint Venture for the Los Angeles World Airports Utilities and Landside Access Modernization Program Enabling Projects. Appropriate funds in the not-to-exceed amount of $11,335,000 for one (1) Task Order to be executed under Contract Authority of DA-5182 with Myers and Sons-Griffith, a Joint Venture for the Los Angeles World Airports Utilities and Landside Access Modernization Program Enabling Projects. RECOMMENDATIONS: Management RECOMMENDS that the Board of Airport Commissioners: 1. ADOPT the Staff Report. 2. DETERMINE that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Article II, Section 2.i of the Los Angeles City CEQA Guidelines. 3. APPROPRIATE funds in the amount of $11,335,000 for the eleventh set of Task Orders identified herein as part of Contract DA-5182 with Myers and Sons-Griffith, a Joint Venture for the Los Angeles World Airports Utilities and Landside Access Modernization Program Enabling Projects. Page 1

2 DISCUSSION: 1. Purpose Appropriate funds in the not-to-exceed amount of $11,335,000 for administrative, design, and engineering Task Orders that include but are not limited to: General Conditions (Core Staff); General Conditions (Recurring Monthly Office Expenses); and Initial Design and Preconstruction Services for projects and enabling work related to the Los Angeles World Airports (LAWA) Utilities and Landside Access Modernization Program (LAMP) Enabling Projects at Los Angeles International Airport (LAX). 2. Prior Related Actions April 16, Resolution No The Board of Airport Commissioners (Board) requested the Los Angeles City Council to consider and approve an ordinance to allow use of Alternate Project Delivery Methods and Competitive Sealed Proposal Selection Process (CSPSP) for Design-Build, Design- Build-Operate and Maintain, and Construction Manager at Risk Contracts for delivery of select Capital Improvement Projects related to the LAMP at LAX. On May 26, 2015, the City Council approved Ordinance No authorizing the use of alternate project delivery methods as requested, Council File November 10, Resolution No The Board authorized LAWA to advertise a Request for Proposals (RFP) for Qualified Firms to submit proposals to provide comprehensive engineering, design, demolition, pre-construction, and construction services delivered using Design-Build, Construction Manager at Risk, or a hybrid of the two (2) methods to carry out the LAWA Utilities and LAMP Enabling Projects (LULEP). April 6, Resolution No The Board approved the award of a three (3) year Contract (DA-5182) in the not-toexceed amount of $300,000,000 to Myers and Sons-Griffith, a Joint Venture (MGJV) to carry out comprehensive engineering, design, demolition, pre-construction, and construction services using Design-Build, Construction Manager at Risk, or a hybrid of the two (2) methods to carry out the LULEP project. The Board also appropriated funds in the amount of $6,450,000 for the project's initial Task Orders. July 13, Resolution No The Board appropriated funds in the not-to-exceed amount of $5,076,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Manchester Square Fencing and for Lot E Refurbishment with MGJV for the LULEP project. The Board also appropriated funds in the amount of $11,650,000 for the second set of Task Orders for this project. Page 2

3 August 25, Resolution No The Board appropriated funds in the not-to-exceed amount of $25,395,912 to allow execution of six (6) Component Guaranteed Maximum Price Work Packages for Lot C Reconfiguration, Metro City Bus Stop/Shelter Reconfiguration, Avis Relocation, USO Build-out, Belford Square Fencing, and World Way Road Improvements at Terminal 8 with MGJV for the LULEP project. The Board also appropriated funds in the amount of $1,142,011 for the third set of Task Orders for this project. December 14, Resolution No The Board appropriated funds in the not-to-exceed amount of $8,818,451 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Replacement of Existing Waterline within CTA and Parking Structure 4 Ramp Construction with MGJV for the LULEP project. The Board also appropriated funds in the amount of $10,485,219 for the fourth set of Task Orders for this project. January 18, Resolution No The Board appropriated funds in the not-to-exceed amount of $14,392,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Relocation of a 24" Reclaimed Waterline and Demolition of Structures in Manchester Square with MGJV for the LULEP project. The Board also appropriated funds in the amount of $2,142,658 for the fifth set of Task Orders for this project. February 15, Resolution No The Board appropriated funds in the not-to-exceed amount of $5,226,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Belford Square Paving (Phase 1) and Relocation of two Electrical Vaults between Parking Structures 3 and 4 with MGJV for LULEP project. The Board also appropriated funds in the amount of $3,709,000 for the sixth set of Task Orders for this project. March 1, Resolution No The Board appropriated funds in the not-to-exceed amount of $1,000,000 to allow execution of one (1) Component Guaranteed Maximum Price Work Packages for Misc. Property Security & Demolition with MGJV for LULEP project. May 3, Resolution The Board appropriated funds in the not-to-exceed amount of $14,400,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Westchester Pkwy and A Street Power Ductbank Installation and Travel Lodge Demo with MGJV for LULEP project. The Board also appropriated funds in the amount of $807,000 for the seventh set of Task Orders for this project. May 17, Resolution No The Board appropriated funds in the not-to-exceed amount of $5,000,000 to allow execution of one (1) Component Guaranteed Maximum Price Work Package for Avis Relocation Phase 2 Early Works with MGJV for LULEP project. Page 3 RUE TO-CGMP BDRPT SEP Rev3)

4 June 14, Resolution No The Board appropriated funds in the not-to-exceed amount of $29,250,000 to allow execution of three (3) Component Guaranteed Maximum Price Work Packages for Avis Relocation Phase 2 Construction, New A Street, and Parking Structure 4 Fire Protection with MGJV for LULEP project. The Board also appropriated funds in the amount of $950,000 for the eighth set of Task Orders for this project. July 11, Resolution No The Board appropriated funds in the not-to-exceed amount of $4,000,000 to allow execution of one (1) Component Guaranteed Maximum Price Work Package for New 98th Street Early Works (Aviation Blvd Detour) with MGJV for LULEP project. The Board also appropriated funds in the amount of $3,157,000 for the ninth set of Task Orders for this project. August 16, Resolution No The Board appropriated funds in the not-to-exceed amount of $7,201,000 to allow execution of two (2) Component Guaranteed Maximum Price Work Packages for Lot E Improvements - Phase 2 and Lot C Modifications - Phase 2 with MGJV for LULEP project. The Board also appropriated funds in the amount of $5,965,000 for the tenth set of Task Orders for this project. To date, the Board has approved appropriation of the funds for Task Orders and Component Guaranteed Maximum Price (CGMP) Work Packages as summarized below: LULEP Project PROJECTS COMPLETED Funds Final Allocated CGMP Final Cost Cost Variance Schedule Variance Manchester Square Fencing* $876,000 $617,732 $489,571 -$386,429 0 World Way West Road Improvements at T8* $535,917 $535,917 $377,997 -$157,920 0 Belford Square Fencing $262,319 $262,319 $190,104 -$72, Lot C Reconfiguration - Phase 1 $7,400,000 $7,400,000 S/C S/C -10 USO Build-Out $7,821,320 $7,321,320 S/C S/C -14 Parking Structure 4 Ramp Construction* $4,672,259 $4,655,520 S/C S/C 0 Belford Square Paving - Phase 1* $2,719,000 $2,680,000 S/C S/C 0 Avis Relocation - Phase 1 $2,874,062 $1,094,544 S/C S/C TOTAL COST VARIANCE -$616,564 S/C = Project is Substantially Complete with Closeout and Final Negotiation in Process *=This project finished with zero schedule variance and under budget. Page 4 RUE TO-CGMP BDRPT - SEP 2018 irev3)

5 Lot E Refurbishment LULEP Project Metro City Bus Shelter Reconfiguration Replacement of Ex. Waterline CTA Relocation 24" Reclaimed Waterline Manchester Square Demo Relocation of 2 Electrical Vaults btwn PS3 & PS4 Misc. Property Security & Demolition Westchester Pkwy and A Street Power Ductbank Installation [2 phases] Travel Lodge Demo Avis Relocation Phase 2 Early Works Construction of New A Street Avis Relocation Phase 2 Construction Parking Structure 4 Fire Protection New 98th Street Early Works Lot E Improvements - Phase 2 Lot C Modifications - Phase 2 Dates in (parentheses) are expected dates *Project is being re-scoped +Work is in bid phase for final pricing PROJECTS IN PROGRESS Funds Final Construction Construction Allocated CGMP Start Completion $4,200,000 $4,199,553* 11/17/2017 (12/31/2018) $6,502,294 $4,315,079 6/16/2018 (11/30/2018) $4,146,192 $2,629,349 2/12/2018 (2/28/2019) $6,106,000 $4,800,000 8/27/2018 (12/31/2018) $8,286,000 $2,599,890 6/4//2018 (2/28/2019) $2,507,000 TBD TBD TBD $1,000,000 $20,000 7/13/2018 5/24/2020 $12,300,000 TBD+ (10/25/2018) (1/7/2019) (12/31/2018) (3/22/2019) $2,100,000 $1,188,968 7/20/2018 (10/31/2018) $5,000,000 TBD+ 8/20/2018 (5/31/2019) $15,000,000 TBD (10/10/2018) (3/30/2019) $12,500,000 TBD (9/28/2018) (5/31/2019) $1,750,000 TBD (11/10/2018) (12/31/2018) $4,000,000 TBD (9/17/2018) (5/10/2019) $4,421,000 TBD 8/20/2018 (12/31/2018) $2,780,000 TBD (10/4/2018) (12/31/2018) LULEP Funds - to Date Total Funds for CGMPs to Date $119,759,363 Total Funds for Task Orders to Date $ 46,457,888 Total Funds Appropriated to Date $166,217,251 LULEP Projects - Current Request Current Request for Task Orders $ 11,335,000 Current Appropriation Request $ 11,335,000 LULEP Totals - upon approval of Current Request Total Appropriation $177,552,251 Total Contract Value Remaining $122,447,749 Page 5

6 3. Current Action Under the terms of this contract, Myers and Sons-Griffith, a Joint Venture will carry out the Utilities & Enabling Project which is composed of smaller constituent projects. Taken as a whole, the LULEP project is a critical tool to mitigate risk and protect the delivery schedule of the LAMP Program. The funding for administrative, design, and engineering activities under the LULEP project will be administered through Task Orders while the funding for construction activities will be administered through CGMPs. At the time of the LULEP contract award, LAWA Staff committed to bringing each CGMP and set of Task Orders before the Board for appropriation of funding. In order to develop each CGMP and set of Task Orders to bring before the Board, the LULEP team follows an internal project development procedure which is summarized as follows: 1) Preliminary project definition and purpose are determined by LAMP and LULEP management, including identification of which of the LAMP projects or general airport needs the project is in service of. 2) The LULEP team engages with key internal and external stakeholders for their review and input on the proposed project(s). Internal stakeholders include the Operations Group, the Facilities, Maintenance & Utilities Group, the Public Safety units, the Planning and Development Group, and the Commercial Development Group. Key external stakeholders include City Departments with jurisdiction over elements of the proposed project such as Building & Safety, LA Department of Water & Power, and the LA Department of Transportation. 3) The specific Task Orders related to the project are further developed, incorporating stakeholder input, adding in scope detail, identifying interface dates, and including a general cost estimate for Board approval. 4) Information is provided to MGJV so that they may provide a detailed Task Order proposal in line with the project parameters developed to this point. For CGMPs, MGJV previously developed design to 60% and provided a corresponding budget based on that level of design. Currently, MGJV develops design to 90% and provides a construction cost estimate based on that level of design. The LAMP/LULEP staff independently verifies the budget. 5) Once received from MGJV, LULEP and LAMP management review and authorize the proposal including scope, schedule, budget, and negotiated fees. 6) LULEP/LAMP management seeks Board authorization of funds for approved projects. Page 6

7 Administrative, Design and Engineering Task Orders Staff is currently requesting Task Order funding in the not-to-exceed amount of $11,335,000 to provide administrative, design, and engineering services for the enabling activities and associated tasks as identified below. Administrative Task Orders General Conditions - Core Staff ($6,800,000) Administrative services to provide the Contractor's core staffing for 1.5 years of the Contract through the end of the second full Contract year (through May 2019). General Conditions - Recurring Monthly Office Expenses ($1,585,000) Administrative services to pay the Contractor's office expenses, except for office space leases, for the second full Contract year (through May 2019). Design and Engineering Services Task Orders Initial Design and Preconstruction Services ($2,950,000) This task includes initial design and preconstruction services required to develop the CGMP work packages for projects that include, but are not limited to, the pending and future projects listed below. Funds for design completion and construction activities will be appropriated separately under future task orders and CGMP work packages. o o o o o Temporary Airport Police Training Facility The existing training facility is located on the future Consolidated Rental Car Facility construction site and must be vacated by July 1, This project will provide a temporary facility until the new Airport Police Division (APD) Facility is available in mid in Storm Drain in B Street Relocation of an existing 48-in storm drain in Jenny Avenue that runs under the future construction limits of the ITF West facility. The storm drain must be relocated prior to active construction of ITF West in order to avoid damage to the functioning utility. Widen South Side of Century Boulevard Prepare the Schematic Design for widening Century Boulevard between Avion Drive and Aviation Boulevard in order to develop procurement plans to be used for Right-Of-Way acquisition for future expansion of the roadway. Widen North Side of 98' Street Prepare the Schematic Design for widening 98th Street between New A Street and Airport Boulevard in order to develop procurement plans to be used for Right-Of-Way acquisition for future expansion of the roadway. Widen West Side of Airport Boulevard Prepare the Schematic Design for widening Airport Boulevard between 98th Street and Westchester Parkway in order to develop procurement plans to be used for Right-Of-Way acquisition for future expansion of the roadway. Page 7

8 Figure 1 - Map of Proposed Work Areas L Arbor Vitae Street TO - 48-in Storm Line in New B Street CGMP - AVIS Relocation - Phase 2 12' = =z - 96th Street TO - Widen North Side of 98th St - 30% Design Only TO - Widen West Side of Airport Blvd - 30% Design Only ( th Street 5 TO - Widen South Side of Century Blvd - 30% Design Only Note: The site of the Temporary APD Training Facility has not yet been determined, and the Miscellaneous Preconstruction Services may be performed at any location within the LAMP Program. LULEP Outreach and Communication Effective communication about LULEP activities is also critical to maintaining the execution schedule and our valuable relationships with community stakeholders. Under the terms of the contract, MGJV is required to notify and coordinate with stakeholders affected by LULEP activities. Required communication measures include participation in the Construction Traffic Task Force (CTTF) which is composed of key LAWA stakeholders and working with residential and commercial neighbors on safety, traffic, and other impacts related to LAX construction Page 8

9 activities. The LAWA Communications staff also attends the weekly CTTF meeting and helps generate media announcements on LULEP activities affecting the public. Activity-specific outreach and notification requirements are also included in Task Orders and CGMPs as needed based on the nature of the activity. LULEP Small/ Local/ Local Small Business Enterprise Participation Status MGJV has committed to a 19.63% Small Business Enterprise (SBE) goal, a 12.50% Local Business Enterprise (LBE) goal, and a 7.49% Local Small Business Enterprise (LSBE) goal (a subject of the LBE goal) for the LULEP project. MGJV has achieved 11.40% SBE, 8.88% LBE, and 4.17% LSBE participation to date. How this action advances a specific strategic plan goal and objective This action advances this strategic goal and objective: Develop, Maintain, and Operate First Class Facilities: Deliver LAMP on time and on schedule Fiscal Impact Costs incurred through this contract will be capitalized, and when projects are put in service, those costs will be recovered through landing fees, terminal rates, and charges as well as through non-aeronautical revenues. 4. Alternatives Considered Take No Action Without further appropriations, implementation of the identified project activities will be delayed. These projects and project activities have been prioritized by LAWA staff in conjunction with the design-builder as critical to preparing for the planned development of all LAMP projects. Delaying implementation of these projects puts the LAMP schedule and budget at risk. APPROPRIATIONS: Staff requests that funds in the not-to-exceed amount of $11,335,000 be appropriated and allocated from the LAX Revenue Fund to WBS Element (LAMP Utilities & LAMP Enabling Projects) and other Board approved projects as may be required. STANDARD PROVISIONS: 1. Any activity (approval of bids, execution of contracts, allocation of funds, etc.) for which the underlying project has previously been evaluated for environmental significance and processed according to the requirements of the California Environmental Quality Act (CEQA) is exempt from further review pursuant to Article II, Section 2.i of the Los Angeles City CEQA Guidelines. The Land Access Modernization Program Environmental Impact Report (EIR) was certified by the Board of Airport Commissioners for this project on March 2, 2017 [Resolution (2028)]. Page 9

10 2. The underlying contract was approved as to form by the City Attorney. 3. Actions taken on this item by the Board of Airport Commissioners will become final pursuant to the provisions of Los Angeles City Charter Section Myers and Sons - Griffith Joint Venture will comply with the provisions of the Living Wage Ordinance and the Labor Code of the State of California (Prevailing Wage). 5. Procurement Services has reviewed this action (File No. 7844) and established a mandatory 15% Small Business Enterprise (SBE) goal, a 10% Local Business Enterprise (LBE) goal, and a 3% Local Small Business Enterprise (LSBE) goal (a subset of the LBE goal) for the project. Myers and Sons - Griffith Joint Venture committed to 19.63% SBE, 12.50% LBE, and 7.49% LSBE (as a subset to the LBE goal) participation. Myers and Sons - Griffith Joint Venture has achieved 11.40% SBE, 8.88% LBE, and 4.17% LSBE to date. 6. Myers and Sons - Griffith Joint Venture will comply with the provisions of the Affirmative Action Program. 7. Myers and Sons - Griffith Joint Venture has been assigned Business Tax Registration Certificate number Myers and Sons - Griffith Joint Venture will comply with the provisions of the Child Support Obligations Ordinance. 9. Myers and Sons - Griffith Joint Venture has approved insurance documents, in the terms and amounts required, on file with Los Angeles World Airports. 10. As this is a construction project, the CAO has determined that this action is exempt from the provisions of Charter Section 1022 (Use of Independent Contractor). 11. Myers and Sons - Griffith Joint Venture has submitted the Contractor Responsibility Program Questionnaire and Pledge of Compliance and will comply with the provisions of the Contractor Responsibility Program. 12. Myers and Sons - Griffith Joint Venture has been determined by Public Works, Office of Contract Compliance to be in full compliance with the provisions of the Equal Benefits Ordinance. 13. Myers and Sons - Griffith Joint Venture will comply with the provisions of the First Source Hiring Program for all non-trade Airport jobs. 14. Myers and Sons - Griffith Joint Venture has submitted the Bidder Contributions CEC Form 55 and will comply with its provisions. Page 10