A common identity card for all campuses that will begin issuance to incoming students for Summer 2017
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2 A common identity card for all campuses that will begin issuance to incoming students for Summer 2017 President Michael McRobbie, May 2016 INDIANA UNIVERSITY 1
3 Evolving Auxiliary IT for IU AuxIT University Michael McRobbie, President Brad Wheeler, Vice President for IT and CIO Rob Lowden, Associate Vice President Ranji Abraham, Director IU University Enterprise Systems University AIT Bloomington Campus Card Bloomington INDIANA UNIVERSITY 2
4 Stakeholders Charge A common system to serve all constituents needs with efficiency, scale, security, and service. Provide an integrated solution that meets and exceeds all current uses, and that will provide opportunities for new uses and future ventures. Executive Steering Council Tom Davis, Chief Security Officer, tdavis@iu.edu Rob Zinkan, Associate Vice President, Marketing, rzinkan@iu.edu Julie Bauters, Assistant Vice Provost, IUB Auxiliary Business Services, jbauters@indiana.edu Elizabeth Van Gordon, Regional CIO, vgordon@iu.edu Camy Broeker, Interim Vice Chancellor, IUPUI Finance & Administration, cbroeker@iupui.edu Anna Jensen. Chief Accountant and Managing Director, anjensen@iu.edu Rob Lowden, Associate Vice President, Enterprise Systems, rlowden@iu.edu Ranji Abraham, Director, Enterprise Auxiliary Systems, abraham@iu.edu Steve Keucher, Associate Vice President for Administration, skeucher@iu.edu Jill Schunk, Associate Vice President of Procurement Services, jschunk@iu.edu INDIANA UNIVERSITY 3
5 Stakeholders Focus areas Campus Card Operations and IT Operational Technical Vendor liaison, purchasing, licensing IU Communications/UITS Communications University Policy Office Roles Implementation Team Advisory service to the Executive Steering Council System implementation IU Purchasing UISO Vendor CBORD UITS Leveraged Services INDIANA UNIVERSITY 4
6 Current Card Systems Card Systems Print Queue Software Access Systems Unit Unit CS Gold IUPUI IU South Bend Unit Unit DNA Fusion DNA Fusion Lenel CS Gold IUB DNA Fusion DNA Fusion DNA Fusion Unit Card Printing Software CS Gold IUB Spending Plan Systems EPI Suite ID Works There are currently three campus card systems, as well as multiple stand alone functional systems. INDIANA UNIVERSITY 5
7 Future Card Systems Print Queue Software Card Systems Access Systems Enterprise CS Gold IU Access Card Printing Software Spending Plan Systems ID Works INDIANA UNIVERSITY 6
8 Single Card System Phase 1 Go live: Mid-March 2017 Phase 1 will consist of merging the following services to an Enterprise system: Card production All current Gold Access All current Spending Plan s Current Future Multiple systems Enterprise CS Gold IU INDIANA UNIVERSITY 7
9 Single Card System Phase 1 Go live: Mid-March 2017 Phase 1 will consist of merging the following services to an Enterprise system: Card production (Mid-March 2017) All current Gold Access (May 2017) All current Spending Plan s (August 2017) 2017 Spring Break Campus Start End Bloomington Sunday, March 12, 2017 Sunday, March 19, 2017 Columbus Monday, March 13, 2017 Friday, March 17, 2017 East Monday, March 13, 2017 Sunday, March 19, 2017 IUPUI Monday, March 13, 2017 Friday, March 17, 2017 Kokomo Sunday, March 12, 2017 Sunday, March 19, 2017 Northwest Monday, March 13, 2017 Sunday, March 19, 2017 South Bend Monday, March 13, 2017 Friday, March 17, 2017 Southeast Monday, March 27, 2017 Sunday, April 02, 2017 INDIANA UNIVERSITY 8
10 Patron Perspective Current IU Students, faculty, and staff need numerous ID cards to access services across campuses and systems. INDIANA UNIVERSITY 9
11 Patron Perspective Future IU students, faculty, and staff will only need one card to serve multiple purposes including: Official ID Access Payments Printing Future opportunities INDIANA UNIVERSITY 10
12 Future Opportunities Self service card kiosk photo upload Event tracking Mobile POS Parking Additional online services Electronic access expansion Integration with external applications Many more possibilities INDIANA UNIVERSITY 11
13 Resources TBA Website: projectx.iu.edu Phone: KB articles: kb.iu.edu/projectx INDIANA UNIVERSITY 12
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