MEMORANDUM. City Commission. Robert DiSpirito, City Manager (J..f;!Y. January 27, Bid # Precast Concrete Restroom Building

Size: px

Start display at page:

Download "MEMORANDUM. City Commission. Robert DiSpirito, City Manager (J..f;!Y. January 27, Bid # Precast Concrete Restroom Building"

Mervin Norman
5 years ago
Views:

1 Agenda Item: Regular Mtg.: CA-1 02/06/14 MEMORANDUM TO: FROM: DATE: SUBJECT: PRESENTER: RECOMMENDATION: BUDGET IMP ACT: NEXT ACTION: ATTACHMENTS: PAST ACTION: BACKGROUND: City Commission Robert DiSpirito, City Manager (J..f;!Y January 27, 2014 Bid # Precast Concrete Restroom Building Vince Gizzi, Director of Parks & Recreation Motion to approve the purchase of a precast concrete restroom building from Leesburg Concrete Company, Inc. of Leesburg, FL. in the amount of$61,068. Funds for this work are budgeted in the Parks & Recreation Capital Projects Fund (Acct.# ). The Project Number is None 1) Memo from Chuck Ankney, Purchasing Agent, dated January 27, ) Memo from Tom Burke, City Engineer, dated January 24, ) Bid Opening Minutes & Tabulation, dated, January 21, None The Parks & Recreation Department identified a need to construct a restroom for the public at Eagle Scout Park. After considerable discussion, staff identified a suitable site and is prepared to obtain a pre-fabricated restroom structure, similar to that constructed several years ago in the Hammock Park. As with the Hammock Park restroom, this project anticipates the acquisition of a pre-fabricated rest room structure with related site work provided by City staff. The supplier will deliver the restroom building and set it in place on a City-prepared site at the Eagle Scout Park. The building will be 10 feet wide by 18 feet long, and about 11 feet high at its peak, gable height. City forces will connect all prepared utilities from the building to site. Following completion, the new restroom would accommodate both Eagle

2 Scout Park users as well as the Community Garden users and tennis players. City staff reviewed the bid. Leesburg Concrete Company, Inc. of Leesburg, FL. submitted the low and only bid in the amount of $61,068. The bid met all of the requirements of the bid specifications and was found to be the "lowest cost, responsive and responsible bid" as required by the specifications. City staff checked the company's references and received positive responses. Funds for this work were budgeted in the Parks & Recreation Capital Improvement Fund (Acct. # ). The Project Number is I recommend award of this project to Leesburg Concrete Company, Inc.

3 Department of Finance Interoffice Memorandum TO: Robert DiSpirito, City Manager THROUGH: Karen Feeney, Finance Director 1{ F FROM: Chuck Ankney, Purchasing Agent (A.- DATE: January 27, 2014 RE: Bid # Precast Concrete Restroom Building Project This bid was properly advertised in the Gulf Coast Business Review and on on Friday, December 20, Invitations to bid were sent to various Plan Rooms. Fifteen (15) companies obtained specifications. There was one (1) addendum issued to this bid. One (1) response was received by the January 21, 2014 bidding deadline. The purpose of the project is to contract with a manufacturer/supplier of precast concrete products to furnish the City with a precast concrete restroom building. The awarded manufacturer/supplier will be responsible to deliver the building and set it in place on a City prepared site. City forces will connect all prepared utilities from the building to site. The building will be required to meet all Florida Building Code requirements Tom Burke, City Engineer, and I reviewed the bids. Leesburg Concrete Company, Inc. of Leesburg, FL. submitted the low and only bid in the amount of $61,068. The bid met all of the requirements of the bid specifications and was found to be the "lowest cost, responsive and responsible bid" as required by the specifications. City staff checked the company's references and. received positive responses. Funds for this work were budgeted in the Parks & Recreation Capital Improvement Fund (Acct. # ). The Project Number is Based on this information, City Staff request that this item be placed on the City Commission agenda for the Thursday, February 6, 2014 meeting. Please let me know if you need additional information.

4 ENGINEERING SECTION MEMORANDUM TO: FROM: DATE: RE: Cc: Charles Ankney, Purchasing Agent Thomas Burke, City Engineer January 24,2014 Eagle Scout Rest Room Building, Bid # Recommendation of Contract Award to Leesburg Concrete Company, Inc. Contract Amount =$61,068 Doug Hutchens, Vince Gizzi This recommends award of a contract, in the amount of$61,068, to the Leesburg Concrete Company, Inc. for the design, fabrication and delivery of a pre-fabricated restroom building. The contractor will deliver the restroom building and set it in place on a City prepared site at the Eagle Scout Park. The building will be I 0 feet wide by 18 feet long and about II feet high at its peak, gable height. City forces will connect all prepared utilities from the building to site. Following completion, the new restroom would accommodate both Eagle Scout park users as well as the Community Garden users. Leesburg Concrete Company, Inc. is located in Leesburg Florida. Leesburg Concrete Company, Inc. has been in the business of fabricating and delivering pre-fabricated similar structures for seven years. References indicate this company is both capable and competent in this business. Leesburg Concrete Company, Inc. was the only bidder. The bid price of $61,068 exceeded the staff estimate of $57,000 but is within the available project funding limit of$64,905. Project costs would be assigned to Project No in Account No I can recommend award of this project to Leesburg Concrete Company, Inc. Please let me know if you have questions or comments. 737 Louden Avenue P.O. Box 1348 Dunedin, Florida Telephone (727) FAX {727)

5 CITY OF DUNEDIN "Dedicated to Qualily Service" P.O. BOX 1348 DUNEDIN, FLORIDA (727) WEB SITE: Bid# Precast Concrete Restroom Building A bid opening was held on Tuesday, January 21, 2014 at 2:00P.M in the Engineering Conference Room located at 73 7 Louden, Dunedin, FL. Attending were: City of Dunedin: N/A Jon Everett & Chuck Ankney This bid was properly advertised in the Gulf Coast Business Review and demandstar.com on Friday, December 20, Invitations were sent to various Plan Rooms. Fifteen (15) companies obtained plans and specifications. There was one (1) addendum issued to this bid. Th e ~II o owm2 compames su b m1tte. d a b'd I : COMPANY NAME TOTAL BID AMOUNT Leesburg Concrete Company, Inc. Attn. Kirkland Rouse 1335 Thomas Ave. Leesburg, FL Phone: ' krouse@jeesbumconcrete.com $ The cost estimate for the project was $57,000. The hid opemng concluded at 2:07pm. Charles H. Ankney, CPPO Purchasing Agent "The City of Dunedin does not discriminate on the basis of race, color, national origin, sex, religion, age, political ary'iliation, marital status, sexual orientation and disabled status in employment or the provision of services"

4. Authorize the issuance of a purchase order contract to Fortune Electric Company for a total amount not to exceed $1,395,198.00

4. Authorize the issuance of a purchase order contract to Fortune Electric Company for a total amount not to exceed $1,395,198.00 TO: FROM: CITY COUNCIL CITY MANAGER SUBJECT: AUTHORIZATION TO ENTER INTO PURCHASE ORDER CONTRACTS WlTH MYERS POWER PRODUCTS TO FURNISH AND DELIVER A WALK-IN METAL CLAD SWITCHGEAR UNIT AND WlTH FORTUNE