ALBEMARLE COUNTY SERVICE AUTHORITY

Transcription

1 ALBEMARLE COUNTY SERVICE AUTHORITY AGENDA ITEM EXECUTIVE SUMMARY AGENDA TITLE: FY 2017 CIP Authorizations STAFF CONTACT(S)/PREPARER: Peter C. Gorham, P.E., Director of Engineering AGENDA DATE: March 16, 2017 ACTION: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: (YES) BACKGROUND: Authorization for three CIP Projects, two of which are included in the FY 2017 CIP Budget. The first authorization is for the advertisement of bids to construct the Crozet Phase 3 Water Main Replacement Project and funding to provide Bid and Construction Phase Services. The second authorization is for entering into a contract for miscellaneous sewer rehabilitation and for funding to continue our find and fix program of reducing infiltration and inflow (I&I) in the sanitary sewer system. The third authorization is for funding to continue the renovations of the ACSA former rental property at 171 Spotnap Road in order to expand office space as identified in the Operations Center Expansion Study Project. DISCUSSION: Allows ACSA staff to schedule the bid of the Crozet Phase 3 Water Main Replacement Project once the final permits are obtained and we are ready to begin construction. Continues our goal to eliminate all asbestos-cement water mains in our system. Continues the efforts of our program to reduce I&I throughout or sanitary sewer system. Allows the ACSA to get a head start on making 171 Spotnap Road ready for occupancy while getting approval for the Zoning Clearance from the County. BUDGET IMPACT: The engineer s cost estimate for the construction of the Crozet Phase 3 Water Main Replacement Project is the number incorporated into the FY 2018 CIP Rate Model. The true impact won t be known until the bids are opened, but we still believe the bidding environment remains competitive. The cost for providing Bid and Construction Phase Services was included in the previous CIP Budget for design services. The cost of the miscellaneous rehabilitation work is within the annual amount budgeted each fiscal year. The additional cost for the new HVAC, computer network, and security systems at 171 Spotnap Road will be offset by savings on other CIP projects CIPAuthCoverMemo

2 ALBEMARLE COUNTY SERVICE AUTHORITY AGENDA ITEM EXECUTIVE SUMMARY RECOMMENDATIONS: Authorize funds and bidding for these projects to keep our CIP Project Schedule moving forward and improving our utility system. BOARD ACTION REQUESTED: Approve the Consent Agenda. ATTACHMENTS: Detailed memo of the proposed CIP authorizations. Cost estimate prepared by Dewberry Engineers, Inc. for the construction of the Crozet Phase 3 Water Main Replacement Project. Proposal prepared by Dewberry Engineers, Inc. for the provision of Bid and Construction Phase Services on the Crozet Phase 3 Water Main Replacement Project. Cost estimate prepared by ACSA staff for anticipated miscellaneous sewer rehabilitation work. Quote prepared by Anthony Capps SP for a new HVAC system to be installed at 171 Spotnap Road. Quote prepared by Daly Enterprise Solutions for installation of computer network and security infrastructure at 171 Spotnap Road CIPAuthCoverMemo

3 To: MEMORANDUM Board of Directors From: Peter C. Gorham, P.E., Director of Engineering Date: March 7, 2017 Re: FY 2017 CIP Authorizations cc: James M. Bowling, IV The following projects require Board authorization: A. Crozet Phase 3 Water Main Replacement Project: Our consultant, Dewberry Engineers, Inc. (Dewberry) is nearing completion of the design of the Crozet Phase 3 Water Main Replacement Project. With the completion of the design, the ACSA staff is requesting the Board authorize the advertising of construction bids for the project. The estimated construction cost, copy attached, is $914,200. ACSA staff has also developed a Scope of Services for Bid & Construction Phase Services for the Crozet Phase 3 Water Main Replacement Project. Attached is a letter dated February 24, 2017 from Dewberry with their fee proposal for providing those services. The ACSA staff has reviewed this proposed fee and finds it satisfactory. The estimated cost for Bid & Construction Phase Services is $8,795. Board Action We request the Board of Directors authorize the advertisement of construction bids for the Crozet Phase 3 Water Main Replacement Project and appropriate $8,795 from the FY R Fund for Bid & Construction Phases Services for the Crozet Phase 3 Water Main Replacement Project. B. FY 2018 Miscellaneous Sanitary Sewer Rehabilitation Project: The City of Charlottesville recently entered into a contract with Linco, Inc. for the FY17 Sanitary and Storm Sewer Rehabilitation Contract. This contract included language related to shared contracting that specifically allows the ACSA to utilize the contract without going through a separate bidding process. The

4 ACSA staff has reviewed these contract documents and has prepared an Agreement and Supplemental Conditions. These documents have been reviewed by Mr. Bowling and have been found to be in proper legal order. This contract will allow the ACSA to immediately correct issues that are identified by our CCTV operators and Maintenance staff. Attached is a spreadsheet with estimated quantities for anticipated work under this contract. The estimated cost of the Miscellaneous Sanitary Sewer Rehabilitation Project is $340,000. Board Action We request the Board of Directors authorize the ACSA to enter into an agreement with Linco, Inc. and appropriate $340,000 from the FY R Fund for construction of the FY 2018 Miscellaneous Sanitary Sewer Rehabilitation Project. C. ACSA Facilities Operations Center Expansion Phase 1: Our consultant, Dewberry Engineers, Inc. (Dewberry) is currently working on the Operations Center Expansion Study. The rental house owned by the ACSA at 171 Spotnap Road has been identified for use as Maintenance offices. In order to utilize the house for Maintenance a new HVAC system, as well as, computer network and security infrastructure, must be installed. The ACSA has obtained 5 quotes for the installation of a new HVAC system ranging from $10,000 to $14,475. Anthony Capps SP provided the low quote at a price of $10,000. The ACSA staff has reviewed this proposed quote and finds it satisfactory. Daly Enterprise Solutions has provided a quote to install computer network and security infrastructure to support the proposed maintenance activities. The prices reflected in the quote are from Virginia State Contract #VA DALY. The cost to install the computer network and security infrastructure is $30,565. The ACSA staff has reviewed this proposed quote and finds it satisfactory. The total cost to complete this portion of the ACSA Facilities Operations Center Expansion Phase 1 Project is $40,565. This is a new project for the FY 2017 CIP Budget. Board Action We request the Board of Directors authorize $40,565 from the FY R Fund for the construction of the ACSA Facilities Operations Center Expansion Phase 1 Project. PCG/pcg Attachments CIPAuthorizations030717

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