INFORMATION TECHNOLOGY DEPARTMENT. FY 2014/2015 Budget Presentation Tim Dupuis, CIO/Registrar of Voters

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1 INFORMATION TECHNOLOGY DEPARTMENT FY 2014/2015 Budget Presentation Tim Dupuis, CIO/Registrar of Voters 1

2 Mission Statement Provide Alameda County with Technology Services focused on: Strategic Planning and Consulting Infrastructure and Cloud Services Application Services Radio and Telephony Services Web/Mobile Technologies Project/Portfolio Management Open Data Social Media 2

3 Mandated Services The Information Technology Department provides support services to departments in carrying out their mandated services. All services are discretionary. 3

4 Accomplishments Awards Website: Alameda County was announced as the 1 st Place Winner for the 2013 Best of the Web Contest. Spotlighted in Public CIO Magazine. 4

5 Accomplishments Awards Data Sharing Initiative: 2013 Merit Award Recipient from Center for Digital Government. Driving Digital Government by the California State Association of Counties. Recognized for Leadership in Action - Technology, Large Urban County Caucus (LUCC). Recognized for Use of Innovative Technology, Silicon Valley Leadership Group. 5

6 Accomplishments Improved Citizen and Employee Engagement: 6

7 Accomplishments Initiated Youth Outreach: Summer Interns ALCO Shuttle App 7

8 Accomplishments Implemented the County s Technology Efficiency Initiative: Modernized core systems: Completed the Person Phase of the ecrims Modernization Project. Implemented the Document Phase for the Assessor s new IMPROVE.NET system. Enhanced ALCOLINK Open Enrollment in support of 2014 Benefits. 8

9 Accomplishments Implemented the County s Technology Efficiency Initiative: Communication and Collaboration utilizing Lync. Upgraded Enterprise SharePoint to 2013, providing new avenues for collaboration, team building, and sharing of documents within the county. 9

10 Accomplishments Expanded and supported a secure, reliable infrastructure for Alameda County: Utilized Public and Private Cloud Technologies. Implemented the new electronic security tokens eliminating County s remote access VPN system. Enhanced Wireless Network services of County Facilities. 10

11 Accomplishments Completed the transfer of the Communication Department from GSA to ITD: Migrated all radio users in Alameda County to the East Bay Regional Communications System Authority (EBRSCA). Migrated legacy voic systems to the new Unified Messaging system. 11

12 Accomplishments Improved Delivery Going Mobile: Employee Services Rethink ACE 4 ME Election Services Property Services 12 Public Services

13 Goals Improve Citizen, Youth and Employee Engagement: Continue to develop web/mobile/wearable apps to support internal business practices and public services. Host Alameda County Apps Challenge events to promote open data, transparency and collaboration. Host Annual Rethink AC Event for employees to collaborate and generating efficiency ideas. Host Mini-Hackathons for the Leadership Academies encouraging civic participation and innovation. Educate Youth in Technology Careers and Opportunities. Present Social Media 101 to Departments/Agencies. 13

14 Goals Improve Alameda County Services and Information Delivery: Provide support for the Sheriff s Urban Shield exercise. Continue building interfaces/data extracts required for the implementation of the new jail management system. Modernize core systems: Implement Phase 3 (Event, E-Filing, e-warrant) of the ecrims Project. Complete Phase 2 (Exemptions, Special Properties, Mapping, Input, Value Adjustment) of Assessor s IMPROVE.NET system. Proceed with ALCOLINK Financials 9.2 Upgrade. 14

15 Goals Implement the Countywide Efficiency Initiative: Continue building new imaging applications to reduce paper and improve workflow. Implement an enterprise esignature and eforms solution as a tool in reducing paper and streamlining business processes. Promote the use of video conferencing supporting the Climate Initiative. 15

16 Goals Expand and support a secure, reliable infrastructure for Alameda County: Migrate the County s disaster recovery site to Sonoma County. Capture aerial photography of Alameda County and integrate images with GIS. Enhance monitoring and alert notifications for the Public Radio System. Assess viability of implementing soft radio interoperability with EBRCSA. Upgrade the Tactical Interoperable Communication Kits. Continue to deploy Voice over IP (VoIP). 16

17 Changes to Policy and Human Impact The Information Technology Department: Internal Services Fund. Performs Technology Services for departments and agencies to improve efficiencies. Provides indirect support for the public. Reductions in department IT funding will impact our ability to provide technology solutions that benefit the employees and constituents of Alameda County. 17

18 Financial Summary MOE Overview ITD Approved Budget Maintenance Of Effort Change from Budget Amount % Appropriations $48,303,136 $51,421,834 $3,118, % Intra Fund Transfer -$1,590,500 -$1,590, % Net Appropriations $48,303,136 $49,831,334 $1,528, % Revenue $48,303,136 $49,831,334 $1,528, % Net $0 $0 $0 0.00% FTE Mgmt % FTE Non Mgmt % Total FTE % 18

19 FY 2014/15 Appropriation $49,831,334 Salaries & Employee Benefits $30.5M (59.3%) Discretionary Services & Supplies $15.6M (30.4%) Contingency Fund $0.6M (1.2%) Depreciation & Indirect Cost $2.4M (4.7%) Intra Fund Transfers - $1.6M Non-Discretionary Services & Supplies $2.3M (4.4%) 19

20 Major Components Net County Cost Change Component Increased Salary & Employee Benefits Net Change $1,980,196 Increased Discretionary Services & Supplies $1,340,500 Increased Non-Discretionary Services & Supplies $82,019 Decreased Other Charges (Indirect Cost & Depreciation) -$284,017 TOTAL APPROPRIATION CHANGE $3,118,698 Intra Fund Transfer -$1,590,500 INCREASED SALES/SERVICES $1,528,198 TOTAL REVENUE CHANGE $1,528,198 NET COUNTY COST $

21 Financial Summary MOE Overview CORPUS Approved Budget Maintenance Of Effort Change from Budget Amount % Appropriations $4,577,084 $4,636,168 $59, % FTE Mgmt % FTE Non Mgmt % Total FTE % 21

22 QUESTIONS? 22