This means that you can create the batch in excel as a.csv file and then import the.csv excel file into Sage Pastel accounting.

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2 In Sage Pastel Accounting while you can import customer, supplier and inventory master information, you can also import certain batches like journals, cashbooks and customer and supplier documents. This means that you can create the batch in excel as a.csv file and then import the.csv excel file into Sage Pastel accounting. While importing a.csv file may be quicker you will need to make sure that you have created the import file in the correct layout.

3 Ref. Field Type Format 1 Period Numeric 1-13 A 2 Date Character DD/MM/YYYY B 3 GDC Character 4 Account Number G=General Ledger, D=Customer, C=Supplier Excel Ref. Character 7 characters, for example D 5 Reference Character 8 characters maximum E 6 Description Character 36 characters maximum F 7 Amount Numeric 12.2 maximum Negative=CR, Positive=DR 8 Tax Type Numeric 0=No tax H 9 Tax Amount Numeric 12.2 maximum Negative=CR, Positive=DR A=Allocation, O=Original Invoice C G I 10 Open Item Character For journal debits for customers, and journal credits for suppliers, this is set to "O". J For journal entries of the opposite sign and cashbook items, this is set to "A". 11 Projects Code Character 5 characters maximum K Contra Account Exchange Rate Bank Exchange Rate Character 7 characters, for example L Numeric 7.6 maximum M Numeric 7.6 maximum N 15 Batch ID Numeric 1-99, how many times to repeat O Discount Tax Type Discount Amount Numeric 0=No tax P Numeric 18 Home Amount Numeric 12.2 maximum Negative=CR, Positive=DR 12.2 maximum Negative=CR, Positive=DR Q R

4 Before creating your.csv file in excel: Go to Setup Periods The Setup Period screen will display: In the Per column you will see numbers from 1-12 or 1-13 depending on if you have setup a 13 th period These numbers represent your periods in a.csv file Make a note of the Start and End dates for the Per column Click OK Open Excel to create the batch file as per the Sage Pastel Accounting layout The batch files should look similar to the below examples: Journal Layout Cashbook Layout

5 NOTE: While you can enter the headings in row 1 as per the examples, this is not mandatory and would require you to delete row 1 before you import the file. Before importing the batch file: After entering the necessary fields as per the layout file select column B The Date Field Right click and select Format Cells The Format Cells screen will display:

6 Select the Number Tab Click Custom Under Type enter dd/mm/yyyy Click Ok Click File Save As The Save As screen will display: Select where you wish to save the.csv file By File name enter a name for the file i.e. General Journal Apr 2016.csv By Save as Type ensure you select the option CSV (Comma delimited)(*.csv) Importing a journal batch file in Sage Pastel Accounting: Navigate to the journal type you wish to import i.e. Supplier Journal Click Batch Import

7 The Export/Import screen will display: Click the magnifying glass by Import File Name The Select a file screen will display: Navigate to where you saved the.csv import file Click on the file and click Open The Export/Import screen will display:

8 The file path will now display under Import File Name Click on Process to import the batch The Process Journals screen will display: Double check that the information imported is correct i.e. Period and date correspond, amounts are correct etc.

9 Importing a Cashbook batch file in Sage Pastel Accounting: Go to Process Cash Book Process Cash Books Select the correct cashbook to use from the drop down list Select either payment or receipts depending on which side of the cashbook you are importing the.csv file for Click Batch Import The Export/Import screen will display: Click the magnifying glass by Import File Name

10 The Select a file screen will display: Navigate to where you saved the.csv import file Click on the file and click Open The Export/Import screen will display: The file path will now display under Import File Name Click on Process to import the batch The Process Cash Books screen will display:

11 Double check that the information imported is correct i.e. Period and date correspond, amounts are correct etc.