The type of organization for which you created the collection and the potential user and their needs.

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1 Dog Collection Group 7 <Omitted>, Amanda Stowell, <Omitted>, <Omitted> The type of organization for which you created the collection and the potential user and their needs. This collection was created for dog enthusiasts who are interested in digital images of both pure and mixed breeds. Potential users for the collection would include dog owners, professional dog show people, dog artists, or anyone interested in acquiring a dog. This collection was created to assist potential users in identifying interesting pure and mixed breeds of dogs through digital imagery and helpful metadata. The criteria used to select the born digital or digitized documents The group chose to collect born digital images depicting various breeds of dogs. The criteria for these objects including the following: 1) The file must be in a digital image file format, e.g. jpeg or tiff 2) The file must depict at least one dog, whether pure or mixed breed, in any environment 3) The image must be in color 4) The image must be open source or published with copyright permissions Technical production information including standards used, equipment used: Group 7 communicated over the course of this project in its early stages via . As the time of the due date came closer a SharePoint site was created title Group 7. Initially, a Picture Library was created titled Group 7 Dog Pics until it was brought our attention that we were to use a Document Library with individual folders for the digital object storage. Each group member provided ten unique digital images of which they had full-use permission or ownership. An Excel sheet was created to record metadata for our digital objects. This sheet was initially stored on the group s site, but the storage space was taken up by all the digital photos and we had to move our Excel sheet to OneDrive. The metadata fields were chosen using Dublin Core Metadata Element Set, Version 1.1 as a reference. Each group member was responsible for completing their own metadata. A Google Doc was created to house the Group 7 Final Report document. The Final Report bullet points, obtained from the syllabus, were divided between group members for completion with one group member volunteering to do the merging, editing and final submission. One person from Group 7 stepped forward to be the primary Preservica point of contact and was assigned a new login and password by the course instructor. This person was

2 responsible for the final upload of the digital objects into Preservica, as well as the inputting of the metadata collected from each group member. Metadata related to each of the object types. What types of metadata were used? What metadata schemas used? What role did metadata play in the lifecycle of the objects from ingest, through storage, management, preservation, access, and administration? Include answers to the following questions: What metadata was captured from SharePoint? What metadata was added while the objects were within Preservica? The metadata was useful for access of the photos. It allowed users to quickly find a dog breed, an activity or scenery the animal was participating in and in some cases the age of the dog. Metadata related to each of the object types. What types of metadata were used? Group 7 used the following metadata: Descriptive Metadata: Metadata that describes the intellectual content of a resource and used for the indexing, discovery and identification of a digital resource. Include elements such as title, author/creator, and keywords. Administrative Metadata: Metadata that includes management information about the digital resource, such as ownership and rights management. It provides the when and how the object was created and the file type. Technical Metadata: Metadata that describes the features of the digital file, such as resolution, pixel dimension and hardware. The information is critical for migration and long-term sustainability of the digital resource Preservation Metadata: Metadata that specifically captures information that helps facilitate management and access to digital files over time. This inherently includes descriptive, administrative, structural, and technical metadata elements that focus on the provenance, authenticity, preservation activity, technical environment, and rights management of an object. What metadata schemas used? We used the Dublin Core Schemas: Title= Represent group number and title of collection Title 2= Represent the type of dog Creator= Represent the photographer Subject= Represent the bred of the dog Description= Brief information about the photo Publisher= Group 7 Date= Represent the date the photo was taken" Type= Represent the type of image Format= Represent the file type, JPG, PNG

3 Identifier= Represent the photo location number Language= Represent language of the resource, e.g. en Here is an example of the metadata from one of this photo: <dc:title>dachshund A</dc:title> <dc:creator><omitted></dc:creator> <dc:subject>purebred</dc:subject> <dc:description>halloween COSTUME</dc:description> <dc:publisher>group 7</dc:publisher> <dc:contributor><omitted></dc:contributor> <dc:date>2015</dc:date> <dc:type>digital PHOTO</dc:type> <dc:format>jpg</dc:format> <dc:identifier>g7.13</dc:identifier> <dc:language>en-us</dc:language> <dc:relation>g7.14</dc:relation> <dc:coverage>california, USA</dc:coverage> <dc:rights>used WITH PERMISSION</dc:rights> What metadata was captured from SharePoint? Basic Descriptive Metadata such as file name, location, file size, file unique reference, directory, and ingest file set reference number. Technical Metadata such as file properties, files formats (name, PUID, and version, image height and width and compression type). What metadata was added while the objects were within Preservica? Group 7 used the metadata elements from Dublin Core Schemas. While the group uploaded all 15 Elements in their xlm spreadsheet, Preservica limited us to loading 7 elements: Creator Subject Publisher

4 Contributor Type Source Not Applicable Rights What role did metadata play in the lifecycle of the objects from ingest, through storage, management, preservation, access, and administration? The metadata was critical for identifying what we were adding to our collection, labeling them so you knew what photo you were refereeing to without necessarily having the photo opened or even in your possession. The controlled vocabulary we created earlier on made this easier. Everyone was using the same terms and describing the same elements of the objects. Design of final web-based interface. How was it selected? How can users locate information from within the collection? Did you face any challenges in designing the interface? We kept it simple because the collection is made for enjoying dogs and seeing them at different ages if you were possibly interested in becoming a pet owner. Initially working with WordPress it was a little trick to get things in the places we wanted but we ended up with a page we all like. Are you satisfied with the way your group collaborated when in SharePoint? When moving the collection to Preservica? When developing a means for users to access the collection? Are you satisfied with the results? Why or why not? Getting everything finalized while being in different time zones was a struggle but we managed. We got back to each other quickly when there were questions on where information should go and what tasks needed to be completed. It was easy to communicate by on some topics and others needed to be talked about on the SharePoint site because the conversation was easier to follow. We also communicated by group text messaging to tie up loose ends and finalize our work.

5 References Dublin Core Metadata Initiative. (2014). Dublin Core Metadata Element Set, Version 1.1. Retrieved from Franks, P. (2015, November 30). Mod 15: Preservica & Your Group Project [PDF]. Retrieved from