TABLE OF CONTENTS SECTION 1- ORGANIZATION 1-2 SECTION 2- GOOGLE DOCS 3-4 SECTION 3- GOOGLE PRESENTATIONS 5-6 SECTION 4- GOOGLE SPREADSHEETS 7-8

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1 TABLE OF CONTENTS SECTION 1- ORGANIZATION 1-2 CREATING FOLDERS UPLOADING FILES AND FOLDERS SECTION 2- GOOGLE DOCS 3-4 CREATING UPLOADING SHARING REVISION HISTORY SECTION 3- GOOGLE PRESENTATIONS 5-6 CREATING UPLOADING SHARING REVISION HISTORY SECTION 4- GOOGLE SPREADSHEETS 7-8 CREATING UPLOADING SHARING REVISION HISTORY SECTION 5- GOOGLE FORMS 9-11 CREATING VIEWING SHARING SENDING RESPONSE DATA

2 Google Drive Creating Folders & Uploading Files Technology Training Services Revised 14 October 2014 Organization Creating Folders To create a folder, choose create and folder (Be sure that you have the folder created where you want it you may want a subfolder or a folder on My Drive. These can be moved if needed afterwards) Once the folder is created and named, the more button will give you a selection to organize such a coloring the folder or moving it to another location 1

3 You can also share entire folders by selecting items at a time in the folder.. This will prevent having to share individual Uploading Files and Folders A single file or an entire folder can be uploaded into Google Drive by the selection process below Once completed, you will be given the following prompts which can be changed in from the menu: 2

4 Google Drive Creating & Sharing Documents Technology Training Services Revised 14 October 2014 Creating or Uploading a Document in Drive Choose either create our upload a document Creating a document will give you somewhat of a condensed version of Word, uploading will upload an existing document from your machine. (NOTE: When uploading original format documents, they cannot be edited by collaborators. If you want others to edit convert the document to a Google Doc. To change conversion settings follow below.) Sharing the document Choose Then you can share just as in forms with , the link, or by choosing advanced there are the various other options as previously discussed 3

5 Revision History To view the revision history, go to File/ See Revision History. Here you can see a list of revision histories and view them with the ability to restore to a previous version 4

6 Google Drive Creating & Sharing Presentations Technology Training Services Revised 14 October 2014 Choose Presentation for the Create Menu and you will be prompted to choose from various templates Creating a presentatiion will give you somewhat of a condensed version of PowerPoint, uploading will upload an existing document from your machine. (NOTE: When uploading original format documents, they cannot be edited by collaborators. If you want others to edit convert the presentation to a Google presentation. To change conversion settings follow below.)

7 Revision History To view the revision history, go to File/ See Revision History. Here you can see a list of revision histories and view them with the ability to restore to a previous version Sharing the presentation Choose Then you can share just as in forms with , the link, or by choosing advanced there are the various other options as previously discussed 6

8 Google Drive Creating & Sharing Spreadsheets Technology Training Services Revised 14 October 2014 Choose Spreadsheet for the Create Menu Creating a Spreadsheet will give you somewhat of a condensed version of Excel, uploading will upload an existing document from your machine. (NOTE: When uploading original format documents, they cannot be edited by collaborators. If you want others to edit convert the spreadsheet to a Google spreadsheet. To change conversion settings follow below.)

9 Revision History To view the revision history, go to File/ See Revision History. Here you can see a list of revision histories and view them with the ability to restore to a previous version Sharing the spreadsheet Choose Then you can share just as in forms with , the link, or by choosing advanced there are the various other options as previously discussed 8

10 Google Drive Creating & Sharing Forms Technology Training Services Revised 14 October 2014 Select form to create and you will be prompted to choose from several templates that can be edited. Various questions or statements you can use in your form After creating a form, how to view it live 9

11 Sharing and sending will open up the dialogue to bring on collaborators (sharing) or send it out live Share via Other methods of sharing for collaborators 10

12 Send live form via link or Accessing form Data First click on your form or you can click on the form responses spreadsheet From the form access the spreadsheet Choose view responses (spreadsheet) or summary of responses to view data in tables 11