Central platform for business-wide, standardized Conversion of documents to PDF and PDF/A
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1 PDF Days Europe 2017 Central platform for business-wide, standardized Conversion of documents to PDF and PDF/A A PDF Association Presentation 2017 by PDF Association 1
2 Sources of PDF-files in larger organizations PDF tools and components? List of what we ve got here, anybody? Name it, we got it Known and designed PDF solutions: Electronic mailroom -> PDF/A-2u conversion -> PDF/A-3b SAP journals -> PDF 1.4 And my bet: 10 or more other systems. Wherever that came from PDF tools: Save As... PDF-anything Unknown, might be more : BYOD Somebody told me of that app A PDF Association Presentation 2017 by PDF Association 2
3 Use Cases Convert, create, edit,... PDF documents ERP, SAP, archive, database, inputmanagement, business workflow, technical workflow, clients, SharePoint, output-management, document composing, CRM system, ECM system, EAI, DMS system, BPM, big data, mobile applications,... Connection points: client, server, mobile Backend-systems, cloud-systems,... See, PDF is anywhere in there... A PDF Association Presentation 2017 by PDF Association 3
4 Current Situation, PDF in Enterprises There seems to be no such thing as central for PDF PDF is not viewed as IT infrastructure Even generally, document processing is distributed and almost unmanaged Looks like, who has the need, adds something Why does IT approve that? PDF is mature, everywhere, in any process PDF is critical for businesses à It s time now to review the approach to it. A PDF Association Presentation 2017 by PDF Association 4
5 Why bother? High PDF quality required Why even archive, if you don t care? For all sources! Enforce Document Policies Let s switch to PDF/A from now on Documentation of document processing What happened to my document? Version of a tool or workflow used? Audit Trail / Compliance Who touched my document and how? Logging Secure evidence value of a document A PDF Association Presentation 2017 by PDF Association 5
6 Technical Environment: Shared Services Virtualized data center Private Cloud Elastic (public) Cloud A PDF Association Presentation 2017 by PDF Association 6
7 Technical Requirements Going from one little tool per use case to a managed central IT infrastructure for PDF Dynamic scalability Load Balancing Add or remove resources without downtime Peak Loads Unforeseeable user behavior and use High service level, automatic fail over No single point of failure A PDF Association Presentation 2017 by PDF Association 7
8 Functional Requirements Various technical PDF workflows Parallel Defined and versioned by IT Used by distributed IT, departments,... Comprehensive multi layer prioritization Departmental needs SLAs parallel long/large documents Accounting data Cost center License management and distribution A PDF Association Presentation 2017 by PDF Association 8
9 Solution Enterprise Rendition A Rendition Server is an on premise Web Service for the fast and high-quality PDF conversion of massive amounts of data from various sources in an enterprise context. A PDF Association Presentation 2017 by PDF Association 9
10 Explain the key terms On premise Web Service Fast Your documents, your data! Scales seamlessly over many servers: add when needed High-quality conversion Many input formats rendered to PDF and PDF/A Massive amounts of data Request prioritization / observe SLAs Various sources Web Service platform: integration to other systems Enterprise context Operation & Maintenance interface, RS deployed on 2 or more servers A PDF Association Presentation 2017 by PDF Association 10
11 Enterprise Rendition: Architecture A PDF Association Presentation 2017 by PDF Association 11
12 Web Service Technology: Tie into IT landscape Access through SOAP Universally callable Computers and other electronic devices Independent from the programming language used Easy to use Self-describing interface (WSDL) Client parts can be generated Backward compatible (Web Service) Can work on data passed as File (request payload) File references (data remains on a common source, e.g. file share) A PDF Association Presentation 2017 by PDF Association 12
13 Enterprise Rendition: Value Proposition Enterprise grade PDF conversion platform PDF conversion anywhere desktop / server / mobile Reduce risks and complexity One infrastructure, one defined way Policy based conversion: be compliant Save money: lower the TCO Replace, combine, harmonize, consolidate Pay for what you use only / grow over time Be agile and flexible Don t worry now about your future needs Add converter functions when needed à Get in the driver seat, take control of PDF! A PDF Association Presentation 2017 by PDF Association 13
14 PDF Days 2017 Thank you! Questions? Get in touch: Web site: A PDF Association Presentation 2017 by PDF Association 14
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