Top. Reasons Legal Teams Select kiteworks by Accellion

Transcription

1 Top 10 Reasons Legal Teams Select kiteworks by Accellion

2 Accellion Legal Customers Include:

3 Top 10 Reasons Legal Teams Select kiteworks kiteworks by Accellion enables legal teams to manage their increasing workload by reducing organizational risk, increasing operational efficiencies, and reducing legal spend. 1. Proven Legal Solution Serving Over 40% of Top Am Law 100 Firms Law firms need solutions designed to meet the specific requirements of legal professionals, and Accellion s clients meet the strictest regulations, including ITAR, HIPAA, and SOX. Allens Linklaters, Latham & Watkins LLP, and Hogan Lovells LLP are a few top global law firms using Accellion to securely collaborate on confidential documents with colleagues, external parties, and clients. 2. Private Cloud, On-Premises Deployment Greater Control and Management of Data Organizations today need secure deployment options, such as the ability to deploy on-premises in a private cloud. The Accellion on-premises private cloud deployment architecture is preferred by top Am Law 100 firms for its enhanced information security and control capabilities. Located inside the firewall, kiteworks private cloud on-premises deployments are owned and controlled by IT, allowing information to be solely managed by the organization, rather than delegated to third-party cloud providers. With a 100% on-premises deployment, the kiteworks solution enables organizations to keep all servers, storage, application service, metadata, and authentication within the firewall. SLAs and security are dependent on parameters set by an organization, and not those of public cloud solution providers. Accellion also offers the option of private cloud hosted deployments, giving organizations the opportunity to leverage cloud computing infrastructure to handle spikes in usage and bandwidth needs. Accellion private cloud deployment options include: On-Premises Private Cloud IaaS Private Cloud Hosted Private Cloud Hybrid Combination of on-premises, hosted, and/or IaaS private clouds 3. Secure Multi-Tier Architecture Extreme Scalability and Deployment Flexibility Accellion offers organizations unparalleled flexibility and scalability, whether for a single office or a global operation. The kiteworks private cloud multi-tier architecture offers extreme deployment flexibility, by allowing web, application, and storage tiers to be separated and placed anywhere in the network. With just a few clicks, administrators can flexibly scale each tier, as organizations grow and requirements change.

4 4. Single Pane of Glass View Secure ECM and Cloud Storage Access. No VPN Legal professionals require secure access to content stored across enterprise content management systems (ECMs) and public cloud content services. kiteworks provides legal teams with secure, VPN-less access to these systems for collaboration with colleagues, external parties, and clients. Users get a single pane view across all the sources, and because they access the data in place instead of migrating it, it enables them to maintain existing business workflows and processes. Documents of record are always maintained in the source system, and kiteworks keeps a complete audit trail. The kiteworks solution also enables legal professionals to securely download, edit, and create Microsoft Word, PowerPoint, and Excel documents on ipads, and store them back to content sources with just a few swipes. kiteworks enables IT to enforce security policies across all content stores for auditing, reporting, and compliance. With kiteworks,. kiteworks natively supports the following enterprise content sources: Microsoft SharePoint 2007, 2010, 2013, 2016 Microsoft SharePoint Online Windows File Shares (CIFS/DFS) Home Drive Documentum 6.6, 6.7, and 7 OpenText Content Server 10 and Livelink OpenText edocs DM version Patch 6 Google Drive for Work Microsoft OneDrive for Business Box Dropbox 5. External Content Collaboration Improve Data Security Legal professionals require external content collaboration solutions for project teams, virtual data rooms, and deal rooms for increased data security. With kiteworks, legal teams can use Microsoft Office 365 on any files stored in enterprise content management systems (ECMs) and cloud content services. Users can create, edit, and save files using the Microsoft Office 365 mobile, web, and desktop applications. Security controls for users include the creation of restricted folders to prevent collaborators from downloading files to their system/device after being edited. This way, data leaks are eliminated so that users can be assured that collaborators cannot resent or share sensitive documents to unauthorized people. With kiteworks, users can secure the body in addition to attachments. Recipients will receive a secure link to access the body through authentication with kiteworks. With full content and metadata search, users can quickly find document across kiteworks folders and connected Microsoft SharePoint and Windows File Shares enterprise content sources. Real-time collaboration features include: Restricted folders and Leakproof editing Task management Activity stream Watermarking Secure message body Secure collaboration File synchronization File locking File versioning 6. Secure Content Collaboration Platform Develop Custom Apps, Integrations, and Workflows Organizations need to provide legal professionals secure access to enterprise content, across all devices to boost productivity. The kiteworks mobile apps for ios and Android provide productivity features that enable legal professionals to securely create, edit, view, and collaborate on Microsoft Word, Excel, and PowerPoint files. PDF documents can be redlined without moving data outside of the kiteworks secure container. With kiteworks, IT can control which users can download, edit, create, and save files on devices. IT can also whitelist applications used to open files from kiteworks, configure PIN access to the app, and even remote wipe content stored in lost or stolen devices. The kiteworks mobile app integrates with MDM solutions from MobileIron and Good Technology. In addition, organizations can develop custom applications, integrations, and workflows that enable users to work wherever. With enterprise-grade APIs and SDKs, the kiteworks platform enables developers to easily create enterprise applications that connect to internal and external content stores, while leveraging the kiteworks productivity features for securely accessing, editing, sharing, and managing enterprise content. 7. ediscovery Support Collect and Preserve ESI Legal teams require ediscovery support for all electronically stored information (ESI) in response to a request for production in a lawsuit or investigation. This involves collection and preservation of ESI, across all kinds of data, including s, files, comments, tasks, and activities. To support ediscovery, administrators can disable file purging so files can be archived in place on kiteworks. Administrators can also set policybased content retention to meet regulatory compliance requirements. kiteworks provides a Data Leak Investigator (DLI) role, who is able to use native DLI queries to find and export all files associated with a user for a given time period. The DLI role is also used for API integration with external ediscovery systems for in-depth analytics. 8. Centralized Security and Management Avoid Data Breaches Organizations require solutions that are not only easy for legal

5 professionals, but also deliver the highest levels of security, control, and compliance to breaches of confidential data. kiteworks has a streamlined and centralized admin interface that enables IT administrators to quickly configure, deploy, manage, and maintain the system. Interactive and real-time dashboards help bring to the forefront, the status of all important services and activities that administrators need to manage day-to-day. Real-time system health alerts deliver critical system information at a glance. all systems Dashboards deliver: 10 admin people need to verify their accounts Administrator Dashboard Status of system services Licenses consumed/remaining Storage allocation Key security and admin features include: Auditing and reporting Antivirus ediscovery DLP Remote wipe Encryption keys ownership LDAP/AD, SSO, and Two-factor authentication 5 Services 2 Hosts activity 75 Activities = storage 5.92 GB Used = licenses 697 Days Left / 741 System-wide activities System health alerts Enable/disable collaboration File and folder expiration App whitelisting Offline PIN Two-Factor Authentication User-friendly DRM with watermarking, view only, and file withdrawal capabilities = Our clients requirements are even more important than our own. Being able to safely browse, edit, share, and send corporate and auditable information from anywhere is a big priority for our clients and we ve made it happen with Accellion. Shawn Schmidt Infrastructure Manager Allens Linklaters 9. Enterprise Authentication Greater Security Strong authentication ensures that only authorized personnel have access to data. Using kiteworks, administrators centrally manage password policies as well as integrate with LDAP for authentication. Organizations can integrate Active Directory/LDAP/LDAPS/multi-LDAP to centrally manage and control user accounts across deployment. The kiteworks solution supports single sign-on through the SAML (Secure Assertion Markup Language) 2.0 protocol and Kerberos, and also supports two-factor authentication. 10. Secure File Synchronization Achieve Offline and Online Access Today s 24/7 business climate demands that legal professionals have secure access to the latest information across devices, online and offline. The kiteworks sync feature provides access to up-to-date files, regardless of location or device; offline and online. kiteworks file sync combines the ease-of-use of consumer solutions, with the IT controls, security, and management that organizations require. Files added to sync-enabled folders are synchronized across accessible devices. With the sync desktop client running, users can also right-click on any file to send content securely via kiteworks.

6 Accellion, Inc. enables enterprise organizations to collaborate on content with external partners securely via private cloud. Enterprises can leave existing content where it lives today, and extend it outside the firewall without having to migrate content or disrupt their business workflows. Accellion s solutions are used by more than 15 million users and 2,500 of the world s leading corporations and government agencies including Procter & Gamble; KPMG; Kaiser Permanente; Latham & Watkins; National Park Service; Pacific Life Insurance; Cargill; and the National Institute for Standards and Technology (NIST) Embarcadero Road Palo Alto, CA USA info@accellion.com Accellion, Inc. All rights reserved