Publish Instantly MICHIGAN STATE UNIVERSITY

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2 THE ESPRESSO BOOK MACHINE Publish Instantly MICHIGAN STATE UNIVERSITY 2016 Michigan State University Libraries 1st Edition, 2013, by Kyle Pressley & Ruth Ann Jones 2nd Edition, 2016, by Jonah Magar & Joshua Newman MSU Main Library 366 W Circle Drive East Lansing, MI ebm@mail.lib.msu.edu Printed on the EBM at MSU on acid-free, SFI-certified paper (Sustainable Forestry Initiative

3 contents introduction 7 what is the EBM? 11 barcodes 8 what can the EBM print? 12 glossary 9 cover vs book block 10 copyright & ISBN book cover 19 cover doc layout 36 cover setup: powerpoint 21 images & color 46 cover setup: publisher 22 spine width 24 cover setup: indesign book block 55 front matter 66 margins 56 core matter 67 fonts 57 back matter & numbering 68 tabs 60 chapters & sections 69 text spacing & alignment 62 headers & footers 70 block setup: indesign 64 trim sizes 80 block setup: word file submission pdf formatting pdf export & submission

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5 introduction 5

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7 introduction What is the EBM? The Espresso Book Machine, referred to as the EBM in this guide, makes retail-quality, paperback books at high speeds about 5-10 minutes each. It s best used for print runs between a single copy and a few hundred copies, and is suitable for any type of content. The EBM is essentially three machines that work together. One (a Xerox 4112) prints a book s pages, also known as the book block; another (an Epson R2000) prints a book s cover; and finally, one last machine binds the pages into the cover, and trims them all to size. Voila! A book emerges, ready to be read or sold on the spot. This guide will help you prepare the two PDF files you ll need to print a book on the EBM one for the book block, and one for the cover. It will also provide additional information on design, copyright, and other considerations in self-publishing. Books produced on the EBM are Perfect bound, which means that hard glue is used to bind the pages into the spine. This differs from other methods such as sewn binding. This method accommodates any number of pages, so one is not limited to a page count in even multiples of, say, 16, as would be required by some other processes. Hardcover binding is not possible using the EBM. However, books are still solid, and will last as long as any paperback you might find at a library or bookstore. 7

8 introduction What can the EBM Print?»» Books comprised of an author s original work (words, images, art, etc.).»» Books for which one owns the legal copyright, or has explicit written permission from the copyright holder to print.»» Books that are unrestricted by copyright, or in the public domain. Many works are available through sources such as Google Books, Hathi Trust, The Gutenberg Project, etc.»» Books available in the On Demand Books catalog at United States government documents.»» A single copy of an electronic text (ebook, course notes, etc.) that was purchased legally. If you re planning to print your own original work on the EBM, this guide will help you format and design the content so that it comes out looking great! Here are some minimum and maximum considerations:»» 40 pages minimum (one printed page is equal to one page of a PDF document. A sheet of paper has two pages in that there are two sides. So, a 40-page book contains 20 sheets)»» 800 pages maximum»» Book width between (max may be less if the book contains more than 100 pages; see trim size guide in the COVER DESIGN SECTION)»» Book height between So, a landscape-oriented book is possible, as long as the width does not exceed 8.25 inches. The machine cannot turn paper sideways to make an 11-inch-wide book. 8

9 introduction The Cover Save cover formatting for last. Typesetting and editing may alter the page length of a book, which must be known in order to set up the cover accurately. Cover designs for print on the EBM should be centered on a landscape, ledger-sized page. A later chapter of this book describes the process in detail. Nothing can be printed on the interior of the cover the inkjet printer used to print the cover does not support duplex printing. EBM staff can design a cover for you at an hourly rate. The Book Block The book block prints double-sided on portrait, letter-sized (8.5 x11 ) paper. One PDF page is printed on each side of a sheet of paper so a 40-page book contains 20 sheets. It is not possible to print in one-sided mode. If you would like content on only one side of each page (e.g. only on the right-hand pages, with left-hand pages left blank), then blank pages must be inserted into the PDF to create this effect. The standard book block is printed in black-and-white, but it can be printed in color for an additional fee. Please ask the EBM coordinator for specific information. The cover will always be printed in color. 9

10 introduction Copyright Copyright, a form of intellectual property law, protects original works of authorship including literary, dramatic, musical, and artistic works, such as poetry, novels, movies, songs, computer software, and architecture. Copyright does not protect facts, ideas, systems, or methods of operation, although it may protect the way these things are expressed. -US Copyright Office Your book is protected by copyright as soon as it is created and fixed in a tangible form that it is perceptible either directly or with the aid of a machine or device. This means your work is protected as soon as it is saved on a computer or written down by hand. Copyright can be registered with the US Copyright Office as an official legal measure. Registration creates a public record, which has benefits where lawsuits and copyright claims are concerned. Copyright involved in litigation must be registered for legal efficacy. International Standard Book Numbers (ISBN) An International Standard Book Number, or ISBN, is a unique 13-digit number used as the basis of inventory systems by bookstores and book wholesalers. ISBN numbers are specific to individual books not only by title, but also by version and format. For example, a print version of Alice in Wonderland will have a different ISBN both for hardcover and paperback, and another for an ebook format. 10

11 introduction The ISBN system is used internationally. The U.S. agency responsible for ISBNs is R.R. Bowker Company. ISBNs can be purchased legally from R.R. Bowker via myidentifiers.com. If you plan to sell your book through bookstores or retailers, then you will need an ISBN. Otherwise, to sell your book through Amazon, a personal website, or in-person, you do not need an ISBN or barcode. There are ISBN re-sellers who purchase large blocks of ISBNs and sell them individually at lower prices. This violates the terms of sale under which the numbers were purchased. The MSU Libraries will not print books with ISBNs obtained in this way. Barcodes A barcode allows a product and its price to be identified by scanning instead of manually typing letters and numbers. Scanning is faster and more accurate. Most book retailers and book wholesalers will require a barcode to stock your book. Barcodes are used to identify retail products, using one of two systems: the UPC (Universal Product Code) or the EAN (European Article Number). Barcodes for books utilize the EAN system because they begin with the country code 978 for an imaginary country called Bookland. The EAN barcode has two parts: the ISBN code on the left, and the price code on the right. Most retailers require the price to be embedded into the barcode. You can use a free barcode generator provided by Bookow, a webbased formatting service for self-publishers. Bookow generates an image file to be added to the back cover of your book. 11

12 introduction Glossary Alignment - The arranging of elements in or along a line, or into relative positions. Back matter - Anything included in the book block following the core matter. This can include the afterword, about the authors, bibliography, etc. Bleed - The cushion area past the edge of pages that content (images or graphics) can extend to. This is used to force graphics to extend to the very edge of the page. CMYK - Cyan (C), Magenta (M), Yellow (Y), and Black (K). Primary pigments used in printing; combined to create other colors. Content - The words and graphics of a book. This includes all Front Matter, Core Matter, and Back Matter. Copyright - Rights given by law to the creator of a work to print, publish, and sell copies of the work. Core matter - The main content of book, from where page one begins until the last numbered page ends. Cover - The element that contains a book s bound pages. This includes all content displayed on the front, back and spine of the book, such as a title, author name, synopsis, barcode, etc. DPI - Dots (D) Per (P) Inch (I), which refers to the level of detail in a graphic element. The higher the DPI, the finer the detail. 12

13 introduction Drop caps - The first, or first few, decorative capital letters that begin a paragraph, often marking the beginning of a chapter or section of a textual work. Front matter - Anything included in the book block that comes before the core matter. This includes a title page, copyright page, acknowledgments, any blank pages, etc. Gloss - In printing, this refers to the shiny finish that some papers exhibit. Glossy stock typically displays poppier colors than matte stock. Guides - Lines in design programs that can be positioned freely on a page to mark areas for alignment. Guides are for reference and are non-printing objects, meaning that they will not appear on printed pages. Indentation - Space left in a line of text to mark the beginning of a paragraph. Any space cut into a margin. ISBN - International (I) Standard (S) Book (B) Number (N). A unique number used to identify a certain format of a certain book. Justification - Setting of text flow relative to a page or column. Spacial settings for a line of text. Landscape - A document orientation where the page is wider than it is tall. 13

14 introduction Lorem Ipsum - Nonsensical, Latin filler text used as a placeholder in typesetting and graphic design. Margin - The blank space between content and a page s edge. Margins are the distance from the edge of the page to where your content starts. Master - A page whose elements are applied to other pages. Matte - A dull finish that is not glossy, typically referring to paper stock. Colors don t display as vividly on matte as on gloss. Page count - The number of pages a book contains, including those left blank. Each side of a piece of paper counts as one page. Portrait - A document orientation where the page is taller than it is wide. PPI - Pages (P) per (P) inch (I). The number of pages in a stack of paper one inch high. Printer - A machine used to place graphic elements on paper or other similar media; or an entity or company offering printing services and/or operating a printing press. Publisher - An entity or person responsible for the distribution (and often editing, design and marketing) of media to the public. Recto - The side of a piece of paper that will appear on the right of a two-page spread. The front of each leaf of paper. 14

15 introduction RGB - Red (R), Green (G), Blue (B). Primary colors used in displaying graphic elements on a monitor; combined to create other colors. Rights holder - The person or entity who owns the copyright to a work. Self-publishing - While it may sound complicated, selfpublishing is simply the act of printing, marketing and distributing one s own work, either physically, electronically or both. Trim size - The final size of your book (width x height). Typesetting - The act of formatting the pages of text and graphic content for consumption as a collected package, often a book. Verso - The side of a piece of paper that will appear on the left of a two-page spread. The back of each leaf of paper. 15

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19 cover setup Layout of the Cover Document The cover document should follow these requirements:»» Centered on a 17 x11 page»» A bleed of 0.25 on all sides of the cover image»» No crop or registration marks The EBM can only print covers on 17 x11 cover stock. This does not mean the cover will be this large, as there is a range of trim sizes that a book can be set for. The cover itself is laid out on an 17 x11 document, and the excess is trimmed off. The document must be formatted like the diagram below with the back cover on the left, the spine in the center, and the front cover on the right. 6" 17" back front 11" 9" spine 19

20 cover setup Graphic elements that reach the edge of the cover, such as backgrounds and pictures, will need to be bled off the edge. Bleeding prints over the trim guide, and then the excess is trimmed off. This avoids the white margin borders. To bleed elements, simply extend them.25 beyond the trim guides. Any less of a bleed will risk having white borders around the edge. The EBM staff suggests using InDesign to set up the document X X All MSU Library computers have InDesign available for use by those with a valid MSU NetID. Limited access is available for community patrons. The EBM staff can provide a template when necessary. Alternatively, PowerPoint, Publisher, or any other capable software can be used. 20

21 cover setup Images Images should have a resolution of at least 300dpi and saved as a standard image file such as JPEG, PNG, or (non-animated) GIF. For the highest quality image reproduction, use TIFF image files. Higher resolutions will greatly increase file size and can be imperceptible to some printers. Image files should be the same size or larger than the size they will be printed. Larger images can be scaled down without a loss in quality, but enlarging a small image will result in blurry and/or pixelated image reproduction. Remember, any images printed in the book block will print as black and white, even if they are included in the PDF as color images. Color may be requested for an extra $0.10 per color page. Color Settings The color displayed on screen and the color that prints on the EBM may not be an exact match, but steps can be taken to ensure colors are reproduced as accurately as possible. Whenever possible, design and export the cover files in CMYK color mode, as opposed to RGB. This will ensure the most accurate color reproduction when printing. 21

22 cover setup Calculating Spine Width The width of the book s spine depends on the length of the book and the thickness of the paper. There is a relationship between trim width and page count, so in cases where the page count is high, the spine becomes too wide. Cover content is pushed into the trim range and clipped by the blades. For these limits, consult the following table: Page Count Max Trim Width Up to Up to Up to Up to Up to Up to Up to Up to In order to determine spine size, use the following formula: Page Count PPI = Spine width Our standard paper has a PPI of 434. For example, a book with a length of 245 pages would use this formula: 245 pages 434 PPI = inches To ensure accuracy, include the first three digits after the decimal place. Round up or down as necessary. In the example above, would be rounded to

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24 cover setup: indesign Windows 1. Open InDesign. 2. Create a New Document. (Ctrl + N) 3. Change the Page Size to Tabloid. 4. Change the Orientation to Landscape. 24

25 cover setup: indesign Mac 1. Open InDesign. 2. Create a New Document. (Cmd + N) 3. Change the Page Size to Tabloid. 4. Change the Orientation to Landscape. 25

26 cover setup: indesign Windows 5. Where the rulers meet in the top-left corner, there is a small square with a cross in it. Right-click this box, and choose Inches from the pop-up menu. 6. Click and drag the left ruler right to create a vertical guide. 7. Make sure the guide is selected. If it is selected, it will appear dark blue. If it is not selected, it will appear bright cyan. 8. With the guide highlighted, type 8.5 in the X value field in the top-left corner. This will center the guide on the page. 26

27 cover setup: indesign Mac 5. Where the rulers meet in the top-left corner, there is a small square with a cross in it. Right-click this box, and choose Inches from the pop-up menu. 6. Click and drag the left ruler right to create a vertical guide. 7. Make sure the guide is selected. If it is selected, it will appear dark blue. If it is not selected, it will appear bright cyan. 8. With the guide highlighted, type 8.5 in the X value field in the top-left corner. This will center the guide on the page. 27

28 cover setup: indesign Windows 9. Drag the top ruler down to create a horizontal guide. 10. With the guide highlighted, type 5.5 in the Y value field in the top-left corner. This will center the guide on the page. 11. Where the rulers meet in the top-left corner, there is a small square with a cross in it. Click this box, and drag the cross to where the guides meet at the center of the document (8.5, 5.5 ). This will center the rulers so that they measure from the center out to the sides. 28

29 cover setup: indesign Mac 9. Drag the top ruler down to create a horizontal guide. 10. With the guide highlighted, type 5.5 in the Y value field in the top-left corner. This will center the guide on the page. 11. Where the rulers meet in the top-left corner, there is a small square with a cross in it. Click this box, and drag the cross to where the guides meet at the center of the document (8.5, 5.5 ). This will center the rulers so that they measure from the center out to the sides. 29

30 cover setup: indesign Windows 12. Create another vertical guide and enter half of the spine width for the X value. The spine width can be found using the formula on page Repeat Step #12, entering the same X value, but as a negative number. This is the spine of the book. 14. Pull another guide from the left ruler. Enter the width of the cover, plus half of the spine width for the X value. 15. Repeat Step #14, entering the negative width of the cover. The area from the spine to the guide on the left is the bounds of the back cover. From the spine to the guide on the right is the bounds of the front cover. The example image uses the formula for a 6 x 9, 200 page book. So ( ) = That divided in half is This rounded to the third decimal place is.230 or.23. The guides for the spine are placed at.23 and The vertical cover guides, for a cover 6 inches wide, are placed at 6.23 and

31 cover setup: indesign Mac 12. Create another vertical guide and enter half of the spine width for the X value. The spine width can be found using the formula on page Repeat Step #12, entering the same X value, but as a negative number. This is the spine of the book. 14. Pull another guide from the left ruler. Enter the width of the cover, plus half of the spine width for the X value. 15. Repeat Step #14, entering the negative width of the cover. The area from the spine to the guide on the left is the bounds of the back cover. From the spine to the guide on the right is the bounds of the front cover. The example image uses the formula for a 6 x 9, 200 page book. So ( ) = That divided in half is This rounded to the third decimal place is.230 or.23. The guides for the spine are placed at.23 and The vertical cover guides, for a cover 6 inches wide, are placed at 6.23 and

32 cover setup: indesign Windows 16. Drag a guide down from the top ruler, entering half of the cover height for the Y value. 17. Repeat Step #16, entering the same Y value as a negative. These are the top and bottom bounds of the book. In the example, since the cover is 9 inches tall, the guides are placed at 4.5 and

33 cover setup: indesign Mac 16. Drag a guide down from the top ruler, entering half of the cover height for the Y value. 17. Repeat Step #16, entering the same Y value as a negative. These are the top and bottom bounds of the book. In the example, since the cover is 9 inches tall, the guides are placed at 4.5 and

34 cover setup: indesign Windows This is an example of a completed cover template for a 6 x 9, 200 page book using InDesign. Information on exporting files to PDF can be found on page

35 cover setup: indesign Mac This is an example of a completed cover template for a 6 x 9, 200 page book using InDesign. Information on exporting files to PDF can be found on page

36 cover setup: powerpoint Windows 1. Open PowerPoint. 2. Create a New Document. (Ctrl + N) 3. In the Design tab, choose Page Setup from the top-right corner. 36

37 cover setup: powerpoint Mac 1. Open PowerPoint. 2. Create a New Document. (Cmd + N) 3. Under the File heading, choose Page Setup. 37

38 cover setup: powerpoint Windows 4. Change the Width to Change the Height to In the View tab, under Ruler, Guidelines, and Guides, choose Show. 7. In the Grids and Guides box, uncheck the box besides Snap objects to grid. 38

39 cover setup: powerpoint Mac 4. Change the Width to Change the Height to 11. (If prompted that the paper in the printer doesn t match, click OK anyway.) 6. Under the View heading, select Ruler. 7. Under the View heading, hover over Guides and select Static Guides. (Cmd + G) 39

40 cover setup: powerpoint Windows 8. Calculate the width of the spine. The spine width can be found using the formula on page Divide that number by two and round to the second decimal place. 10. While holding the Control (Ctrl) key, drag the center guide to the value calculated. Holding Control creates another guide, so that the existing guide remains in place. Be sure to create a guide on both the right and left sides of the spine. The example image uses the formula for a 6 x 9, 200 page book. So ( ) = That divided in half is This rounded to the third decimal place is.230 or.23. The guides for the spine are placed at

41 cover setup: powerpoint Mac 8. Calculate the width of the spine. The spine width can be found using the formula on page Divide that number by two and round to the second decimal place. 10. While holding the Alt key, drag the center guide to the value calculated. Holding Alt creates another guide, so that the existing guide remains in place. Be sure to create a guide on both the right and left sides of the spine. The example image uses the formula for a 6 x 9, 200 page book. So ( ) = That divided in half is This rounded to the third decimal place is.230 or.23. The guides for the spine are placed at

42 cover setup: powerpoint Windows 11. Add half the spine width to the cover width. 12. Holding Control to create another vertical guide, and place it at the number calculated. The example image uses the formula for a 6 x 9, 200 page book. The cover width, 6, is added to half the spine width,.23. So the vertical cover guides are placed at Divide the cover height by half. 14. Place a horizontal guide at this value at the top and bottom. 42

43 cover setup: powerpoint Mac 11. Add half the spine width to the cover width. 12. Holding Control to create another vertical guide, and place it at the number calculated. The example image uses the formula for a 6 x 9, 200 page book. The cover width, 6, is added to half the spine width,.23. So the vertical cover guides are placed at Divide the cover height by half. 14. Place a horizontal guide at this value at the top and bottom. 43

44 cover setup: powerpoint Windows This is an example of a completed cover template for a 6 x 9, 200 page book using PowerPoint. Information on exporting files to PDF can be found on page

45 cover setup: powerpoint Mac This is an example of a completed cover template for a 6 x 9, 200 page book using PowerPoint. Information on exporting files to PDF can be found on page

46 cover setup: publisher Windows 1. Open MS Publisher. 2. Select New > More Blank Sizes. 3. Select Tabloid (Landscape) 17 x Click Create. 46

47 cover setup: publisher Mac Microsoft Publisher is not available on the Macintosh operating system. 47

48 cover setup: publisher Windows 5. In the Page Design tab at the top, click Guides > Ruler Guides. A window will pop up. 6. In the Horizontal tab, enter: ( /2 Trim Height) Click Set. (5.5-1/2 Trim Height) Click Set. 7. In the Vertical tab, enter: Spine Guides ( /2 Spine Width) Click Set. (8.5-1/2 Spine Width) Click Set. Outside edge trim guides ( /2 Spine Width + Trim Width) Click Set. (8.5-1/2 Spine Width - Trim Width) Click Set. Note: Calculate Spine Width using the formula on page

49 cover setup: publisher Mac Microsoft Publisher is not available on the Macintosh operating system. 49

50 cover setup: publisher Windows This is an example of a completed cover template for a 6 x 9, 200 page book using Publisher. Information on exporting files to PDF can be found on page

51 cover setup: publisher Mac Microsoft Publisher is not available on the Macintosh operating system. 51

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55 book block setup Front Matter Front matter contains all of the pages before the book s core matter. Front matter typically includes:»» Blank Page»» Half-Title Page»» Title Page»» Reverse Title Page»» Dedication»» Table of Contents»» List of Illustrations/Tables»» Foreword/Preface/Author s Note/Acknowledgments»» Introduction The title page and reverse title page are necessary for every book. All other elements of the front matter are used only if they are relevant to your book. Keep in mind that many readers will skip the front matter and go directly to chapter one. If an introduction or preface is necessary to understanding what follows, consider making it the first chapter instead of placing it in the front matter. It is customary to start with a blank page, a half-title page, or both, before any other content. A half-title page contains only the title of the book, omitting the author and publisher as they appear on the full title page. The title page should contain:»» Full Book Title (main title & subtitle)»» Edition»» Author»» Publisher & City, State»» Year of Publication 55

56 book block setup If relevant, the title page should acknowledge all major contributors to the book. Examples:»» With an introduction by»» Color illustrations by»» Translated by... The reverse title page, sometimes called the copyright page, is a left-hand page because it is on the back of the title page. Reverse title pages typically contain:»» Publisher s Full Address»» Copyright Notice ( 2016 All rights reserved.)»» Country where book was printed.»» ISBN»» Acknowledgments»» Statement about paper manufacture or durability.»» U.S. copyright statement as a warning against infringement. A dedication page is completely optional, but if you include one, it should appear immediately after the reverse title page. The table of contents comes immediately after the dedication or the reverse title page. It lists everything succeeding it. The halftitle page (if used), title page, reverse title page, and dedication (if used) are not listed on the Contents page. Core Matter The core matter is the book s primary content; the pages that contain the principal substance of the book. In a picture book, this is the pictures; in a novel, this is the story; in play, this is the dialogue; etc. 56

57 book block setup The front matter and back matter are supplementary to the main text; they provide background and context. Back Matter Back matter refers to content that follows the last chapter. This may include:»» Appendices»» Notes, Glossary, Bibliography»» List of contributors»» Illustration credits»» Index Your book may have some or none of these sections. Like the list of front matter, it s rare that a book needs all of these. Be sure to format the back matter similarly to how the front matter is formatted. This will ensure a consistent and easy read. Page Numbers Front matter does not necessarily require page numbers. It is common to number these pages using a separate numbering system than the core matter, such as lowercase roman numerals. Therefore, it may be easier to create this section as a separate file as they can easily be combined into one book block file later as PDFs. The EBM staff is available to help with file merging. Pricing may vary depending on the level of assistance is required. Core matter pages are numbered. A word processor s numbering feature can be used to format them. Page numbers are typically aligned to the top or bottom of the outside margin, sometimes centered. Pick a font for the page numbers that either matches 57

58 book block setup the book block or complements it. Book numbers are typically the same font size (or just a bit smaller) as the content. Page 1 is usually the first page of content. It is the first page to the right of the spine it is a recto page. Page One 58

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60 book block setup Chapters and Sections Consider treating the beginning of chapters or sections with formatting that sets them apart from the rest of the text. This will signify to the reader that this is clearly a new chapter or section, easing the reading experience. The first line of each chapter may be dropped 1/3 of the way down the page, or consider using a drop cap for the first letter of the chapter s content. A drop cap is when the first letter of the section falls multiple lines. Simply set how many lines tall the first letter of the paragraph should be. (The L that begins the chapter on the example page is a drop cap.) Use at least one way to distinguish between paragraphs either first-line indents, or extra space between paragraphs, such as on the example page. Often, the title of the chapter will be specially formatted with a different font, weight, and size. The following page is an example of the beginning of a chapter with the following specifications: Page size 6 x 9 Font Times New Roman Font size 12pt Tabs 0 Margins Inside: 1 Outside:.75 Top and Bottom:.75 Line spacing 1.15 Page numbers 11pt Century Title 18pt Gotham Drop Cap 3 lines Text alignment Justified 60

61 1. LOREM IPSUM Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer quis sagittis nulla. Nunc vel massa sit amet orci vehicula vulputate. Quisque a aliquam massa. Sed ut commodo neque. Cras quis lorem elit, ut rhoncus eros. Nulla magna quam, vehicula sit amet elementum a, fringilla varius elit. Praesent hendrerit, risus luctus feugiat suscipit, tortor lectus tempor libero, non volutpat sem sapien et lectus. Integer congue, metus tempus sagittis tempor, turpis mauris dignissim dui, at lacinia erat lectus ut mauris. Duis massa libero, ornare sit amet rhoncus eget, pharetra nec lacus. Vivamus in orci vitae enim pharetra convallis. Duis vestibulum ultrices iaculis. Aenean est ante, molestie ac ultrices eu, varius ac augue. Phasellus fermentum ultricies bibendum. Duis rutrum urna a dolor lacinia rhoncus. Nunc malesuada ultrices egestas. Morbi a odio eget diam interdum porttitor. Etiam sed eros vel nisl dapibus mollis sit amet consequat justo. Sed tellus mi, fermentum rutrum lobortis id, vulputate in turpis. Nullam egestas eleifend pulvinar. Quisque gravida erat sit amet est fermentum fermentum. Sed consectetur placerat leo eu dapibus. Curabitur non nulla eu risus luctus rhoncus. Suspendisse potenti. Nullam nec sem a augue adipiscing varius a nec ligula. Sed ut ipsum a odio molestie tempor

62 book block setup Headers and Footers Place headers or footers on pages to signify the chapter title, author, etc. Often, the left page will state the book title in the header and the right page will state the chapter title. The next page has attributes following these guidelines: Page size 6 x 9 Font Times New Roman Font size 12pt Tabs 0 Margins Inside: 1 Outside:.75 Top and Bottom:.75 Line spacing 1.15 Page numbers 11pt Century Header 10pt Garamond, Italic Header alignment Center Text alignment Justified 62

63 CHAPTER TITLE Lorem ipsum dolor sit amet, consectetur adipiscing elit. Integer quis sagittis nulla. Nunc vel massa sit amet orci vehicula vulputate. Quisque a aliquam massa. Sed ut commodo neque. Cras quis lorem elit, ut rhoncus eros. Nulla magna quam, vehicula sit amet elementum a, fringilla varius elit. Praesent hendrerit, risus luctus feugiat suscipit, tortor lectus tempor libero, non volutpat sem sapien et lectus. Integer congue, metus tempus sagittis tempor, turpis mauris dignissim dui, at lacinia erat lectus ut mauris. Duis massa libero, ornare sit amet rhoncus eget, pharetra nec lacus. Vivamus in orci vitae enim pharetra convallis. Duis vestibulum ultrices iaculis. Aenean est ante, molestie ac ultrices eu, varius ac augue. Phasellus fermentum ultricies bibendum. Duis rutrum urna a dolor lacinia rhoncus. Nunc malesuada ultrices egestas. Morbi a odio eget diam interdum porttitor. Etiam sed eros vel nisl dapibus mollis sit amet consequat justo. Sed tellus mi, fermentum rutrum lobortis id, vulputate in turpis. Nullam egestas eleifend pulvinar. Quisque gravida erat sit amet est fermentum fermentum. Sed consectetur placerat leo eu dapibus. Curabitur non nulla eu risus luctus rhoncus. Suspendisse potenti. Nullam nec sem a augue adipiscing varius a nec ligula. Sed ut ipsum a odio molestie tempor. Quisque feugiat blandit blandit. Nullam tortor tellus, pretium ut interdum ut, viverra eget sem. Ut vitae mauris lacus, feugiat vehicula odio. Duis consectetur lorem a est vestibulum id commodo ligula dictum. Sed luctus velit at nunc lacinia sit amet pulvinar diam fermentum. Nam eget libero diam, sit amet laoreet turpis. Nam pharetra viverra neque quis ultricies. Suspendisse eget urna condimentum nulla imperdiet posuere vel at magna

64 book block setup Book Trim Sizes Width: Min. 4.5 Max Height: Min. 5.5 Max The book block prints double-sided on portrait, letter paper. Letter paper is 8.5 x11. The machine has a minimum trim of 0.5 on the top, bottom, and right-hand sides. If the document has been created on letter-sized paper, it can be proportionally shrunk 6% to fit within our maximum specification: 8 x When formatting pages for trim size, do not include crop or registration marks. The machine knows where to trim the book based on the files submitted. Trim sizes are left to the discretion of the creator. The trim size can be set to anything within the range depending on how many pages are in the book. There are examples on the next page. Notice the landscape example is still printed on a portrait page. This is because the EBM is limited to binding on the 11 side of a standard letter page. This does not allow us to exceed the maximum 8 width regardless of orientation of the content. 64

65 book block setup Novel/Trade Paperback: 5x8 to 6x9 Pocket sized: 4.5x5.5 to 4.5x8 Large scale: 8x10.5 Landscape: 8x5 portrait landscape 11" landscape 11" novel/trade pocket 8.5" 8.5" portrait 11" maximum minimum 8.5" 65

66 book block setup Margins The EBM has a wide range of possible printing margins, but there are a few suggested minimums that can make the book easier to read. A margin of at least.75 on all sides of the page is recommended for pages to print properly. Consider increasing margins that will be facing the spine of the book. This will keep text out of the crevice created by binding. For example, this book has an interior margin of 1, compared to the outer and top margins, which are set to.75 inches. The bottom margin is held at a constant.75 inches as well, though the content of each page doesn t always reach it. 66

67 book block setup Font Types and Families Using a variety of fonts can give a book character and set it apart from others, but try limiting font choices to two or three styles. Any more than this and reading can become tedious and confusing. There are two basic font categories: serif and sans serif. SERIF Serif fonts are easier to read for long periods of time. This font family is distinguished by the tails at the ends of each letter s stroke. Here are some examples of serif fonts: Times New Roman Californian Garamond Palatino Century SANS SERIF Sans serif fonts look cleaner and more modern than serif fonts. This family is characterized by its lack of tails at the ends of each stroke. Sans serif fonts are harder to read over extended periods of time. Examples of sans serif fonts include: Lucinda Sans Verdana Arial Tahoma 67

68 book block setup Font Size Fonts can range in size. Font sizes are measured in points (pts) which correlate to inches. For reference, a 72pt font is 1 inch tall. Books tend to have fonts sized between 10pt and 12pt. These fonts are easy to read, but keep audience in mind. If the book s audience may prefer a larger size, use it. If they want as much information on the page as possible (without caring about a smaller typeface), decrease the font size to as low as 9pt. The smaller the font, the harder it is to read, but larger the font, the more uncomfortable it is to read. Try to keep a happy medium between larger and smaller fonts. For example, the body text on this page is a 12pt font. Try printing a test-page from the book to check for readability before submitting the finalized file. This can be done on any printer. Tabs Generally, the tab key (used to indent paragraphs) is set to anywhere between.25 and.5. Set this distance under Paragraph settings to ensure that indentations are uniform throughout the work. 68

69 book block setup Line Spacing Books have a standard setting between 1.15 and Double spacing is usually too large to read comfortably, and single spacing too cramped. As with font size, print test pages at home to check readability. Text Alignment Text can be aligned to the right, left, or center. This determines on which side of the page the text begins, and whether the extra space remains on the right or left, or is evenly distributed on both sides. It is most common that text is aligned to the left, but this is up to the creator s preferences. Text can also be justified. This means that the extra spacing won t be stuck at the end of the line, but rather the text will be spread out to fill the whole line. The text on this page is aligned left and justified. Also, it is common that the option is given for word hyphenation. If a word is too long at the end of the line, it can be split with a hyphen to be continued on the next line. Hyphenation on this page is turned off. Novels, textbooks, newspapers, etc. most often have justified and left-aligned text. Poetry, instructional books, photobooks, etc. allow for more creativity in layout, alignment, and justification. 69

70 book block setup: indesign Windows 1. Open InDesign. 2. Create a New Document. (Ctrl + N) 3. Set the number of pages, page size, page orientation, margins, and bleed. Inside bleed margin should always be 0. It may be necessary to click the chain icon to unlock Bleed fields. 4. Be sure to create a primary text frame by checking the Primary Text Frame box. 70

71 book block setup: indesign Mac 1. Open InDesign. 2. Create a New Document. (Cmd + N) 3. Set the number of pages, page size, page orientation, margins, and bleed. Inside bleed margin should always be 0. It may be necessary to click the chain icon to unlock Bleed fields. 4. Be sure to create a primary text frame by checking the Primary Text Frame box. 71

72 book block setup: indesign Windows 5. Place text in primary text frame. Text should flow from page to page. Select all text (Ctrl+A) and change paragraph settings to desired format. 6. Double click the new master to open it. It will open like a regular two page spread. 7. Use the Type tool ( T icon) to create a new text box where the page numbers should be. 72

73 book block setup: indesign Mac 5. Place text in primary text frame. Text should flow from page to page. Select all text (Cmd+A) and change paragraph settings to desired format. 6. Double click the new master to open it. It will open like a regular two page spread. 7. Use the Type tool ( T icon) to create a new text box where the page numbers should be. 73

74 book block setup: indesign Windows 8. In the text box, choose Insert Special Character > Markers > Current Page Number. (Alt+Shift+Ctrl+N) This will appear as a capital letter A. This is a placeholder. Return to editing the document, and the page numbers will appear normally. Any content placed on the master will appear on all pages of the document. The master can be used for content such as page numbers, chapter headings, title headings, etc. 74

75 book block setup: indesign Mac 8. In the text box, choose Insert Special Character > Markers > Current Page Number. (Alt+Shift+Ctrl+N) This will appear as a capital letter A. This is a placeholder. Return to editing the document, and the page numbers will appear normally. Any content placed on the master will appear on all pages of the document. The master can be used for content such as page numbers, chapter headings, title headings, etc. 75

76 book block setup: indesign Windows 9. If the master should only be applied to certain pages, simply right click the master, choose Apply Master to Pages and specify. A master may not be removed from pages. Instead, to remove master elements from a page, apply a blank master to the pages. Multiple masters may be created for different sections, but multiple masters may not be applied to the same page. 76

77 book block setup: indesign Mac 9. If the master should only be applied to certain pages, simply right click the master, choose Apply Master to Pages and specify. A master may not be removed from pages. Instead, to remove master elements from a page, apply a blank master to the pages. Multiple masters may be created for different sections, but multiple masters may not be applied to the same page. 77

78 book block setup: indesign Windows This is an example of what a final product may look like considering different formatting options. Information on exporting files to PDF can be found on page

79 book block setup: indesign Mac This is an example of what a final product may look like considering different formatting options. Information on exporting files to PDF can be found on page

80 book block setup: word Windows 1. Open Microsoft Word document. 2. In the Page Layout tab, click Size. 3. In the drop-down menu, click select More Paper Sizes. 4. In the Page Setup window, under the Paper tab, enter the dimensions of the book under the Paper Size heading. 80

81 book block setup: word 1. Open Microsoft Word document. Mac 2. Click File > Page Setup. 3. Under the Page Size drop-down menu, select Manage Custom Sizes. 81

82 book block setup: word Windows 5. Under the Page Layout tab, click Margins. 6. From the drop-down menu, select Custom Margins. 7. In the Page Setup window, under the Margins tab, enter the desired margins. 82

83 book block setup: word Mac 4. In the Custom Paper Sizes window, click + to add a new custom page size. 5. In the Paper Size fields, enter the width and height of the book. It is not necessary to edit any other fields. 83

84 book block setup: word Windows 8. Under the Page Layout tab, the Breaks button is symbolized by the top and bottom of a page with an arrow between. Be sure to use a Page Break at the end of chapters, and a Section Break to separate front, core, and back matter. 9. Under the Insert tab, click Footer, and select Blank. 84

85 book block setup: word Mac 6. Under Format, choose Document. 7. In the Document window, under the Margins tab, enter the desired margins. 85

86 book block setup: word Windows 10. Under the Insert tab, click Page Number, hover over Bottom of Page, and select Plain Number 1 from the menu. 11. Under the Insert tab, click Page Number, and select Format Page Numbers from the drop-down menu. 86

87 book block setup: word Mac 8. Under Insert, hover over Break to find the break options. Be sure to use a Page Break at the end of chapters, and a Section Break to separate front, core, and back matter. 9. Under View, select Header and Footer to show header and footer areas. 87

88 book block setup: word Windows 12. In the Design Heading, click Options, and click to check the Different Odd & Even Pages box. This will set the page numbers to be on the outside. The pages should be numbered every other page. Click in the footer area on a page without a page number and repeat step 10, this time choosing Plain Number 3. Information on exporting files to PDF can be found on page

89 book block setup: word 10. Click in the footer area at the bottom of the page. Mac 11. From Insert, select Page Numbers. 12. Be sure that the Alignment in the Page Numbers box is set to Outside. Clicking the Format button will show further page number formatting options. Information on exporting files to PDF can be found on page

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93 file submission PDF Document Formatting Submissions for print must be PDF files. The EBM does not accept other file types. Please do not send working files with the final PDFs, as the EBM staff does not make edits on the creator s behalf. Depending on the programs used, choose either the Save As or Export To PDF options. Using Adobe InDesign, it is best to export the PDF with the preset of High Quality Print, and the standard, PDF/X-1a:2001 for the best possible results. Example on page 95. Using another program, please consult the EBM coordinator to determine the best settings to select. 93

94 file submission Did my PDF export correctly? Try opening the PDF documents on another computer to ensure they ve exported correctly. Check for font and color accuracy, and ensure that other graphic aspects are correct. If something appears incorrect on another machine, the document will print incorrectly on the EBM. If fonts or graphics do not appear correctly, return to the PDF export settings to ensure all fonts are embedded and the proper PDF standard has been selected (High Quality Print). Refer to the screenshot on the opposite page. Electronic File Submission Files must be submitted in PDF format, either over the internet or in person. Any transfer utility will work. Suggestions:

95 file submission For High Quality Print settings, select PDF/X-1a: