Air Operator Certificates (AOC) & Operations Specifications

Transcription

1 Air Operator Certificates (AOC) & Operations Specifications Module 2 Tour of the Application 17 September 2014 Page 1

2 The beginning 17 September 2014 Page 2

3 MANAGE USERS 17 September 2014 Page 3

4 Manage Users First register on ICAO Portal Subscribe to AOCGroup CAA Focal Point should be first user Assigns roles for subsequent users Assigns roles to both CAA and Operator users 17 September 2014 Page 4

5 Manage Users 17 September 2014 Page 5

6 Manage Users 17 September 2014 Page 6

7 Manage Users All users must first register on ICAO Portal and subscribe to AOC group Will appear under Add New Users page Users with CAA State Administrator role may now add users with their roles to the system 17 September 2014 Page 7

8 Manage Users 17 September 2014 Page 8

9 USER ROLES 17 September 2014 Page 9

10 Roles CAA State Administrator (nominated by CAA) ICAO manages CAA Admin user list May assign other State users (CAA or Operator) roles to access application May perform all functions related to validating, adding, updating, or deletingrecords related to his/her State If more than 1 State Administrator is needed, please notify ICAO 17 September 2014 Page 10

11 Roles CAA role Granted by CAA State Administrator Able to validate, add, update, delete AOCs and Operation Specifications of the State Able to upload via Excel or XML template Receives expiration notifications 17 September 2014 Page 11

12 Roles Inspector (Uploading) Granted by CAA State Administrator Has all functionality of CAA Role except the ability to validate AOCs and Operation Specifications. 17 September 2014 Page 12

13 Roles Inspector (Read Only) Granted by CAA State Administrator Could only search for validated AOCs and Operation Specifications 17 September 2014 Page 13

14 Roles Operators (Uploading) Granted by CAA State Administrator Able to add, update, deleteaocs and Operation Specifications belonging to that Operator Modified AOCs and OpsSpecs are moved into the to be validated area and will not be visible to others until CAA validates them Able to manage Documents for this Operator 17 September 2014 Page 14

15 Role Operators role Could look at valid AOCs and Operation Specifications for that Operator Could manage documents for this Operator 17 September 2014 Page 15

16 ADMINISTRATIVE FUNCTIONS 17 September 2014 Page 16

17 Issuing Authority 17 September 2014 Page 17

18 Issuing Authority Could be accessed by CAA State Administrator and CAA roles Entry shows up in all new records 17 September 2014 Page 18

19 Manage Operators 17 September 2014 Page 19

20 Manage Operators Operator record must be entered BEFORE users with Operator roles are given access CAA State Administrator and CAA roles have full access to their State s Operator records Operator roles could edit information such as address, telephone etc. 17 September 2014 Page 20

21 Manage Operators 17 September 2014 Page 21

22 Manage Operators No delete allowed if there are AOCs and/or Operation Specifications linked to this Operator x Delete Operator (CAA roles only) Edit Operator information (CAA or Operator roles) 17 September 2014 Page 22

23 Manage Operators When on, this Operator s AOCs and OpsSpecs are automatically re-validated by the system annually (CAA roles only for own State) 17 September 2014 Page 23

24 Manage Operators 17 September 2014 Page 24

25 When on, receive an notification when this Operator s AOC expires or is updated Only for Operators of other States Available to CAA roles only 17 September 2014 Page 25

26 MANAGE DOCUMENTS 17 September 2014 Page 26

27 e-documents Operator roles may add various types of e- Documents such as: Insurance Ops manuals Et. al. All other roles may only search and download e-documents 17 September 2014 Page 27

28 e-documents 17 September 2014 Page 28

29 e-documents All roles may search for documents Search on combo of specific attributes as: State Operator name Document type Document name Search for all docs, regardless of values 17 September 2014 Page 29

30 MY AOC 17 September 2014 Page 30

31 My AOC 17 September 2014 Page 31

32 My AOC Only available to CAA State Administrator & CAA roles Validateentered AOCs & Ops Specs Re-validateexpired or updated AOCs & Ops Specs List OutdatedAOCs & Ops Specs ManageAOCs & Ops Specs based on its status Export AOCto an Excel file 17 September 2014 Page 32

33 Validate 17 September 2014 Page 33

34 Manage AOC 17 September 2014 Page 34

35 Export AOC 17 September 2014 Page 35

36 UPLOAD AOC 17 September 2014 Page 36

37 Upload AOC 17 September 2014 Page 37

38 Upload AOC Available to both CAA roles & Uploading Inspector and Operator roles Allows loading of AOCs via any of the three available methods Allows downloading of latest blank Excel and/or XML templates 17 September 2014 Page 38

39 New AOC entry 17 September 2014 Page 39

40 New AOC Entry Option A: Start on-line entry using form Option B: Fill & import Excel Template Make sure you are using latest template Make sure you respect all required formatting in template Option C: Continue a previously saved, but not completed on-line entry session 17 September 2014 Page 40

41 On-line entry 17 September 2014 Page 41

42 On-line entry Attributes with red asterisk = Compulsory Click on Save to file to defer completion for another time Throughout on-line entry screens, Next button brings you to further attributes of form 17 September 2014 Page 42

43 Continue AOC entry 17 September 2014 Page 43

44 UPLOAD OPS SPECS 17 September 2014 Page 44

45 Upload Ops Spec 17 September 2014 Page 45

46 Upload Ops Spec Similar functionality to previous AOC section Cannot enter Ops Spec without first entering AOC Ops Spec specific Excel and XML templates 17 September 2014 Page 46

47 Ops Spec on-line form 17 September 2014 Page 47

48 Ops Spec on-line form Divided into: Basic Aircraft types Area of operations Dangerous goods Instrument approach CAT authorizations RVSM, EDTO, PBN Other authorizations 17 September 2014 Page 48

49 Ops Spec on-line form Buttons Save to File and Save Ops Spec do NOT have the same effect Save to File saves an XML file on your PC, to be continued later Save Ops Spec at END of last part of form saves to database 17 September 2014 Page 49

50 SEARCH 17 September 2014 Page 50

51 Simple Search 17 September 2014 Page 51

52 Simple Search Result 17 September 2014 Page 52

53 Advanced Search AOC 17 September 2014 Page 53

54 Advanced Search Ops Spec 17 September 2014 Page 54

55 Differences Advanced searches provide more detailed attributes to search on than Simple Result page & functionality are identical 17 September 2014 Page 55

56 Thank You 17 September 2014 Page 56