5/14/2014. Air Operator Certificates (AOC) & Operations Specifications. Module 2 Tour of the Application. 14 May 2014 Page 2.

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1 Air Operator Certificates (AOC) & Operations Specifications Module 2 Tour of the Application 14 May 2014 Page 1 The beginning 14 May 2014 Page 2 1

2 MANAGE USERS 14 May 2014 Page 3 Manage Users First register on ICAO Portal Subscribe to AOC Group CAA Focal Point should be first user Assigns roles for subsequent users Assigns roles to both CAA and Operator users 14 May 2014 Page 4 2

3 Manage Users 14 May 2014 Page 5 Manage Users 14 May 2014 Page 6 3

4 Manage Users All users must first register on ICAO Portal and subscribe to AOC group Will appear under Add New Users page Users with CAA State Administrator role may now add users with their roles to the system 14 May 2014 Page 7 Manage Users 14 May 2014 Page 8 4

5 USER ROLES 14 May 2014 Page 9 Roles CAA State Administrator Only granted by ICAO May assign other State users (CAA or Operator) roles to access application May perform all functions related to validating, adding, updating, or deleting records related to his/her State. If more than 1 State Administrator is needed, please notify ICAO 14 May 2014 Page 10 5

6 Roles CAA role Granted by CAA State Administrator Able to validate, add, update, delete AOCs and Operation Specifications of the State Able to upload via Excel or XML template Receives expiration notifications 14 May 2014 Page 11 Roles Inspector (Uploading) Granted by CAA State Administrator Has all functionality of CAA Role except the ability to validate AOCs and Operation Specifications. 14 May 2014 Page 12 6

7 Roles Inspector (Read Only) Granted by CAA State Administrator Could only search for validated AOCs and Operation Specifications 14 May 2014 Page 13 Roles Operators (Uploading) Granted by CAA State Administrator Able to add, update, delete AOCs and Operation Specifications belonging to that Operator Modified AOCs and OpsSpecs are moved into the to be validated area and will not be visible to others until CAA validates them Able to manage Documents for this Operator 14 May 2014 Page 14 7

8 Role Operators role Could look at valid AOCs and Operation Specifications for that Operator Could manage documents for this Operator 14 May 2014 Page 15 ADMINISTRATIVE FUNCTIONS 14 May 2014 Page 16 8

9 Issuing Authority 14 May 2014 Page 17 Issuing Authority Could be accessed by CAA State Administrator and CAA roles Entry shows up in all new records 14 May 2014 Page 18 9

Manage Operators 14 May 2014 Page 19 Manage Operators Operator record must be entered BEFORE users with Operator roles are given access CAA State

10 Manage Operators 14 May 2014 Page 19 Manage Operators Operator record must be entered BEFORE users with Operator roles are given access CAA State Administrator and CAA roles have full access to their State s Operator records Operator roles could edit information such as address, telephone etc. 14 May 2014 Page 20 10

11 Manage Operators 14 May 2014 Page 21 Manage Operators No delete allowed if there are AOCs and/or Operation Specifications linked to this Operator x Delete Operator (CAA roles only) Edit Operator information (CAA or Operator roles) 14 May 2014 Page 22 11

12 Manage Operators When on, this Operator s AOCs and OpsSpecs are automatically re validated by the system annually (CAA roles only for own State) 14 May 2014 Page 23 Manage Operators 14 May 2014 Page 24 12

13 When on, receive an notification when this Operator s AOC expires or is updated Only for Operators of other States Available to CAA roles only 14 May 2014 Page 25 MANAGE DOCUMENTS 14 May 2014 Page 26 13

14 e Documents Operator roles may add various types of e Documents such as: Insurance Ops manuals Et. al. All other roles may only search and download e documents 14 May 2014 Page 27 e Documents 14 May 2014 Page 28 14

15 e Documents All roles may search for documents Search on combo of specific attributes as: State Operator name Document type Document name Search for all docs, regardless of values 14 May 2014 Page 29 MY AOC 14 May 2014 Page 30 15

16 My AOC 14 May 2014 Page 31 My AOC Only available to CAA State Administrator & CAA roles Validate entered AOCs & Ops Specs Re validate expired or updated AOCs & Ops Specs List Outdated AOCs & Ops Specs Manage AOCs & Ops Specs based on its status Export AOC to an Excel file 14 May 2014 Page 32 16

17 Validate 14 May 2014 Page 33 Manage AOC 14 May 2014 Page 34 17

18 Export AOC 14 May 2014 Page 35 UPLOAD AOC 14 May 2014 Page 36 18

19 Upload AOC 14 May 2014 Page 37 Upload AOC Available to both CAA roles & Uploading Inspector and Operator roles Allows loading of AOCs via any of the three available methods Allows downloading of latest blank Excel and/or XML templates 14 May 2014 Page 38 19

New AOC entry 14 May 2014 Page 39 New AOC Entry Option A: Start on line entry using form Option B: Fill & import Excel Template Make sure you are using latest

20 New AOC entry 14 May 2014 Page 39 New AOC Entry Option A: Start on line entry using form Option B: Fill & import Excel Template Make sure you are using latest template Make sure you respect all required formatting in template Option C: Continue a previously saved, but not completed on line entry session 14 May 2014 Page 40 20

21 On line entry 14 May 2014 Page 41 On line entry Attributes with red asterisk = Compulsory Click on Save to file to defer completion for another time Throughout on line entry screens, Next button brings you to further attributes of form 14 May 2014 Page 42 21

22 Continue AOC entry 14 May 2014 Page 43 UPLOAD OPS SPECS 14 May 2014 Page 44 22

23 Upload Ops Spec 14 May 2014 Page 45 Upload Ops Spec Similar functionality to previous AOC section Cannot enter Ops Spec without first entering AOC Ops Spec specific Excel and XML templates 14 May 2014 Page 46 23

24 Ops Spec on line form 14 May 2014 Page 47 Ops Spec on line form Divided into: Basic Aircraft types Area of operations Dangerous goods Instrument approach CAT authorizations RVSM, EDTO, PBN Other authorizations 14 May 2014 Page 48 24

25 Ops Spec on line form Buttons Save to File and Save Ops Spec do NOT have the same effect Save to File saves an XML file on your PC, to be continued later Save Ops Spec at END of last part of form saves to database 14 May 2014 Page 49 SEARCH 14 May 2014 Page 50 25

26 Simple Search 14 May 2014 Page 51 Simple Search Result 14 May 2014 Page 52 26

27 Advanced Search AOC 14 May 2014 Page 53 Advanced Search Ops Spec 14 May 2014 Page 54 27

28 Differences Advanced searches provide more detailed attributes to search on than Simple Result page & functionality are identical 14 May 2014 Page 55 Thank You 14 May 2014 Page 56 28

Air Operator Certificates (AOC) & Operations Specifications

Air Operator Certificates (AOC) & Operations Specifications Module 2 Tour of the Application 17 September 2014 Page 1 The beginning 17 September 2014 Page 2 MANAGE USERS 17 September 2014 Page 3 Manage