WELCOME TO JOURNAL USE REPORTS

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1 WELCOME TO JOURNAL USE REPORTS Thomson Scientific is pleased to welcome you to your new Journal Use Reports subscription. You should have already been notified that your account has been activated. In the notification you received is a list of your institution s contacts initially set up in the system. If you did not receive this notification, or if any of the data was in error, please contact our Web Setups team at: ts.websetups@thomson.com. Journal Use Reports is a new analytical resource created to help librarians and administrators understand how journals are being used at their institution. JUR combines usage data for all journals in a collection, along with citation data from Journal Citations Reports (JCR ) and Web of Science. This enables librarians and administrators to conduct analyses within the context of their institutions. JUR combines several types of data to insure fully-informed decision-making. As a subscriber to ISI Web of Knowledge, you will find your Journal Use Reports links at once you register and sign in on the Portal Home page. INTRODUCTION TO JOURNAL USE REPORTS There are several distinct sections to Journal Use Reports, each of which provides different functionality for the user. Because users are accessing Journal Use Reports from their registered ISI Web of Knowledge account, users of each section within Journal Use Reports must be identified and authorized in Manage My Accounts Contacts, which is located in the ISI Web of Knowledge Administrative Tools section. Journal Use Reports Page 1

2 Your institution may have designated several people to access the product s different administrative functions, or may have given one person all of them. The Administrative roles and functions are: Manage My Accounts Contacts users can designate additional users and assign user roles. Journal Use Reports Upload Utility users have the authority to upload library holdings and COUNTER-compliant vendor usage data. Non-authorized users will not see this application in their Administrative Tools list. Journal Use Reports Publication Activity Profile Manager users have the authority to create address profiles which can be searched by the Journal Use Reports system. More information on this functionality is provided below. Journal Use Reports users are those users authorized to access Journal Use Reports and view and search the Journal List, Publication Activity, and Vendor Usage data. Primary Contacts at Your Institution for Journal Use Reports For each of the four user types named above, a primary contact from your institution must be designated and set up in our authentication system. The primary contact person(s) may be the same for each administrative function, or they may be different people. You should have already received an notification from the Thomson Scientific Web Setups team with the names of the Primary Contacts for these roles. If you did not receive this notification, if any of the data was in error, or if you wish to authorize additional personnel to use Journal Use Reports, please contact our Web Setups team at: ts.websetups@thomson.com. Journal Use Reports Page 2

3 GETTING STARTED WITH JOURNAL USE REPORTS Journal Use Reports is comprised of several data sets including data from Journal Citation Reports (JCR ) and Web of Science, as well as your library holdings and Vendor Usage data, which you will upload into the product. The major components of Journal Use Reports are: Journal performance data from Journal Citation Reports (JCR) Institutional publication and citation activity from Web of Science, with customized views specific to your institution. Article-level data from Web of Science will be linked for customers subscribing to both products. COUNTER-compliant usage data. In order to get maximum functionality from Journal Use Reports, you must: Upload your library holdings file(s) Upload vendor usage reports Create Publication Activity Profile(s) Journal Use Reports Page 3

4 JOURNAL USE REPORTS UPLOAD UTILITY (DATA IMPORT) Importing your holdings and vendor usage data to Journal Use Reports will allow you to compare, filter and sort critical, related data points across the Journal Use Reports interface. 1. Start by formatting a Holdings file or COUNTER-compliant vendor usage report into a commadelimited file with a.csv or.txt file extension or into an Excel file with an.xls or.csv file extension. The file is then ready for import. o Holdings imports can take up to 15 minutes to process. o Vendor Usage file imports will take less time to process. 2. After a holdings upload is complete, click the View Merged List button to view the results and/or make changes to the Holdings Identifier. o Select or clear the Holdings Identifier check box for any journal title. A check mark indicates that the journal will appear on the Journal List page in Journal Use Reports. o This feature can help you identify problems with journal titles before you submit your Holdings to Journal Use Reports. For example, you can select a journal title to indicate that a journal in ISI Web of Knowledge is also in your institution's Holdings even if a match was not found in the upload. o Click the Save Changes and Exit Merged List button to save any changes you make to the merged journal list. After a Vendor Usage data upload is complete, enter the vendor s name in the space provided or select the vendor s name from a drop-down list. Then submit the data for overnight processing. 3. See HELP files for more information. Journal Use Reports Page 4

5 JOURNAL USE REPORTS PUBLICATION ACTIVITY AND PROFILE MANAGEMENT Creating Publication Activity Profiles allows you to retrieve information, including citation rates, on journals that published articles by researchers at your institution. The designated profile manager can select an unlimited number of addresses for storing in institutional profiles. During processing, data is collected when the profile is searched against the 3-year Web of Science and Journal Citation Reports data set. The compiled data are analyzed and the data become available for viewing. Journal Use Reports Page 5

6 JOURNAL USE REPORTS DATA ELEMENTS Once your library s Holdings and Vendor Usage data have been uploaded and the Publication Activity Profile has been created, users can take advantage of all the features Journal Use Reports has to offer, including: Journal Summary Table shows the list of articles over a 3-year data period associated with a Publication Activity Profile. From this page, users can link to Journal Full Record and Article Summary pages. Full Journal Record displays data about the journal listed at the top of the page and may include citation information collected from Journal Citation Reports, the number of articles from the journal published by researchers at your institution, and Vendor Usage data that your institution uploaded. Article Summary displays a list of articles published by researchers at your institution. The name of the Profile that you selected from the Journal Summary or Full Record page appears at the top of the Article Summary page. A hit count below the Profile name displays the total number of Profile articles published by researchers at your institution. Below the hit count are the journal name, publisher name, ISSN, and the total number of articles published in the journal by researchers at your institution. If your institution subscribes to Web of Science, clicking on the article title will bring up the Web of Science Full Record page. Journal Use Reports Page 6

7 Cited Journals Citing Year Table shows how many times each journal in the Publication Activity Profile was cited and the distribution of those citations according to the publication year of the profile articles. Cited Journals Cited Year Table shows how many Publication Activity Profile articles cited each journal and the distribution of those articles according to the publication year of the cited journal. Journal Use Reports Page 7

8 GENERAL NOTES Data coverage includes 3 years of ISI Web of Knowledge titles and Publication Activity, access to the latest Journal Citation Reports data, and up to 3 years of your vendor usage data. Thomson Scientific data updates occur annually. Journal Use Reports and Journal Use Reports Upload Utility processing takes place overnight, Eastern Standard Time. Although Journal Use Reports Upload Utility uploads may be completed in about 15 minutes, processing to view your data in Journal Use Reports requires overnight processing. As with all ISI Web of Knowledge products, automatic session expiration occurs after an hour of inactivity. This is important to note for creating profiles and for holdings management. Use the Save feature frequently. We are sure you understand and will respect the need for security. Please do not share your personal login information. THOMSON SCIENTIFIC CONTACTS and RESOURCES We will continue to communicate with you throughout your subscription period. However if you need to contact us at any time, please feel free to do so. Thomson Scientific Customer Advocate Group can assist you with uploading your Holdings files and your Vendor Usage data, as well as with the creation of your Publication Activity Profile. ts.customeradvocategroup@thomson.com (Customers in Asia-Pacific/Australasia please contact Customer Technical Support at: Thomson Scientific Customer Technical Support can assist you with technical questions relating to Journal Use Reports. Contact them at: Recorded Training sessions and other helpful resources for Journal Use Reports are located at Journal Use Reports Page 8