Version 4.30 changes

Transcription

1 Version 4.30 changes Verbiage has been changed on the Print Accumulated Checks window: Print Void Check has been changed to Void Check (Print). A new Utility Setting is available that will prevent the system checking for balances and duplicate check numbers when opening the Print Accumulated Checks window, allowing the window to load quickly. This setting may not be beneficial to all users; please contact SEM Applications, Inc. for more information. Internet Reports Finance Balance group reports 4060 and 4061 (Balance over $x.xx with Medicaid reports) have been coded to omit accounts labeled as exclude from balance warnings. Date of Death on Ward General Info My Data tab previously displayed Date of Birth. This has been corrected and Date of Death will now be displayed. Bug Fix: when checking or un-checking the Receive Interest checkbox on the Shared Bank Accounts screen, the information will also be updated for that ward/account on the Banking Bank Account Info screen and vice versa. 1

2 The Invoice Claim report located under Ward Guardian Expenses (Time and Expense) now contains a checkbox to Print for all Wards with Activity. The More Info and Medical Info sections on the General Information Preview screen and corresponding reports have been separated for easier viewing. Bug Fix: Previously when the first check for a client was generated through the Automatics feature, the system used check number 1. Now, when the first check for a ward/client is automatically generated, the system will assign the starting check number found in the Utility settings when no other check numbers have been saved for the client. If the client has an existing check number saved, then the auto generated check will use the next check number in the sequence. Internet Report Guardian Expense group report Billing Summary now displays Internal Manager/Case Manager. When viewing the Shared Bank Accounts Reconciliation screen, holding the Alt key and clicking the Save button will open a Cleared Balance as of [date] window. When the Finance Setting to Reconcile Outstanding Balance as of End Date is turned on, the end date for the reconciliation period will be used. If this setting is turned off then the application will display the balance as of

3 The RePrint button is now available on the Batch Check Edit window when a transaction contains the Completed Check Status. Internet Reports Guardian Expense group report Expenses All report now displays Price, Qty, and Units. A new Check Writing Utility Setting is available to assign a limit amount when creating checks to prevent users from creating checks for less than the specified amount. First the CHECK_WRITING MINIMUM_CHECK_AMOUNT setting must be setup in Utilities. Enter the limit amount into the Item Value field and save (i.e. 1 = $1.00). When the user attempts to create and save a check for an amount less than the amount assigned in Utilities, a data warning window will open to alert the user that the transaction cannot be completed. 3

4 The Cleared Transactions report on the Banking Bank Reconciliation screen now displays the Statement balance. A Cell Phone Number field has been added to Ward General Information Relatives/Friends screen. Users can select to assign a Pay To to a Contact Group when creating a check. Once checks have printed successfully, the user can then print envelopes/labels for the entire group. 1. Open the Check Writing window and begin creating the transaction. A Print Option dropdown is available; select Assign to Contact Group. **Note: Using the Select Payee From button allows for consistency when several checks are assigned the same Pay To. This will eliminate cleanup in the Contact Group due to misspellings or bad data in the address field as the system will look for the same Pay To and create the contact only once in the Contact Group. 4

5 2. Open the Print Accumulated Checks screen. A Print Option dropdown is located on the far right, select to assign an additional Pay To to the Contact Group for transactions that were generated as Automatic/Memorized transactions. 3. You MUST complete the check verification, printing, and marking checks as successfully printed process. 4. After confirming that checks have printed successfully, a confirmation window will open stating that X (X being any number) printed checks were assigned to a Contact Group. Do you want to create a Contact Group for these printed checks? Click Yes. 5. Go to Contacts, Contact Groups, and click the Ok button. The Contact Group will be created (highlighted in blue) and labeled Checks [date/time] and displayed under the User Defined Groups. Click on the group and the contacts will be displayed on the right side of the screen. After successfully printing envelopes/labels, right click on the group name and select Delete Group to remove the group from the Contacts. 5

6 Two new reports are available in Custom Reports Ward Lists Estate Value group. The H01 and H02 reports display Assets for Open cases. Or, the WARD_OPEN_DATE utility setting can be turned on and the report will display asset values for Open and/or Closed cases where the Date of Letters/Date Acquired is less than and Date of Death/Date Closed is greater than the report run date. The H01 report displays: Ward/Client Name Case Number Date of Asset Evaluation (Initial Inventory or most current Settlement Date) Assets at Evaluation Assets since Evaluation Bank Balance Assets Burial (burial entered in inventory) Life Insurance/Burial (from Insurance tab) Funeral Plan Value (value on Preneed tab) Restricted Assets Restricted Accounts Present Bond (Bond amount saved on Order tab). Functionality for the H02 report is the same as the H01 report; however, H02 does not display the Present Bond. 6