Check Services vs. Payables Web Services sm

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1 Comparison Guide The One Net to JPMorgan ACCESS Check Services vs. Payables Web Services sm This document compares The One Net Check Services to the JPMorgan ACCESS Payables Web Services (PWS) application. When you see NEW FEATURE, it indicates additional functionality you will receive in JPMorgan ACCESS. Once you ve started to use JPMorgan ACCESS, you can click the Product Guide link on the homepage for detailed information about how to use this application. Today... Check Inquiry: You inquire on the status of a check using the Stop Payment and/or Photocopy inquiry screens, or via the Check Image Retrieval screens. Check Image Retrieval: You can view images of checks posted within the last 90 days. Account Reconciliation Processing (ARP) Issue File Upload: You can only upload files if the entire file passes all validation criteria. Positive Pay: notification of exceptions is not available. ARP Reports and Bank Statements are not available. Security Administration: New User Setup/User Maintenance is a manual, offline process. Dual Control: System does not offer the ability to require two fully entitled Users to act upon a transaction for specific functions. Any user with both Enter and Approve capability can submit files. In JPMorgan ACCESS... Check Inquiry: You inquire on the status of a check using a separate and more robust Check Inquiry function. Inquiry Image Retrieval: You have access to paid check images dating back up to seven years. Recon Input File Upload: Includes the ability for Partial Files to be processed without forcing the User to remove Duplicate entries or other transactions that do not pass validation. Positive Pay: notification of exceptions is available by request through JPMorgan Chase. Recon Output: Recon Reports and Bank Statements are now available online for users entitled by their Security Administrators. Security Administration: New User Setup/User Maintenance is available online for Security Administrators via User Setup Forms. Dual Control: You may elect to have specified functions that always require two Users to act upon a transaction before submission Stop Payments, Stop Revokes, Manual Issue Entry, Issue File Upload and Positive Pay Decision Entry. PAYABLES WEB SERVICES Version 2.0 Page 1

2 The One Net Logon Today, you log on to Check Services on The One Net. The Check Services homepage displays. JPMorgan ACCESS Logon To log on, enter your User ID, Password and SecurID token code. You don t have to log on again to use different applications. To access the PWS module, on the left side of the page click on Payables under Inquiry and Customer Service. The PWS homepage will display up to nine tabs of functionality according to your entitlements. From this page, you can search a check, request a photocopy, request a stop payment, create a report, etc., according to your entitlements. SecurID is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. PAYABLES WEB SERVICES Version 2.0 Page 2

3 The One Net Check Inquiry Today, you inquire on the status of a check by clicking the Stop Payment tab or the Photocopy tab on the Check Services homepage. Note: A User must be entitled to one of these two functions (or to the Check Image Retrieval function see The One Net Check Image Retrieval) in order to perform a Check Inquiry. In the Stop and Photo Inquiry functions, the User can inquire by entering a single check number only. No range searches or any other search criteria are available. Inquiry Results: Available check statuses include: Paid, Stopped, Returned or Not on File. Paid Check Retention: Standard paid check data retention period is 90 days, though extended data retention is available by request up to 180 or 360 days. Note: There is no online indicator showing the retention period or how far back the system is checking when performing a check inquiry. JPMorgan ACCESS Check Inquiry In PWS, you click Check Inquiry under the Inquiry tab to inquire on the status of a check. NEW FEATURE The Inquiry function in PWS is a separately entitled function from Stop Payment and Photocopy and includes more robust inquiry features for inquiring on the status of a check. Inquiry Results: Non-ARP Accounts: Available check statuses include: Paid, Stopped, Returned, and Not on File. ARP Accounts: In addition to all of the statuses noted above, Outstanding is also available for ARP Accounts on PWS. Paid Check Retention: Standard paid check data retention period is 90 days, though extended retention is available by request up to 180 days and then in yearly increments from one to seven years. The Paid Check From date displays the oldest paid check date on file. PAYABLES WEB SERVICES Version 2.0 Page 3

4 The One Net Check Image Retrieval Today, The One Net has a separate Image Retrieval function allowing you to inquire by a range of data including a required Posted Date Range and then any one of the following: Check Number, Check Amount and Sequence Number. The system can deliver images for checks posted within the last 90 days and up to a maximum of 250 image links can be displayed at one time. The user can click on each image link to see a copy of a single item, front and back. Each item must be printed individually. JPMorgan ACCESS PWS Inquiry / Image Retrieval The Image Retrieval Service in PWS is a subset of the Check Inquiry function. All of the search functions noted in Check Inquiry apply when searching for a check image. NEW FEATURE In PWS, you have access to check images dating back up to seven years, by entering a Posted Date/Range and one other search criteria like check number, amount, etc. Even custom data such as Payee Name, Vendor ID, Employee ID or Claim Number can be entered to retrieve an image with a posted date range. NEW FEATURE In addition to the standard Check Inquiry function, PWS offers a Batch Image Retrieval function under the Inquiry tab which allows users to enter multiitem requests for images at one time such as for audit requests and to have those items returned in a Adobe Acrobat format (PDF) or a ZIP file. PAYABLES WEB SERVICES Version 2.0 Page 4

5 The One Net Bank Statement Retrieval Bank Statement Retrieval is not available today on The One Net. JPMorgan ACCESS Bank Statement Retrieval NEW FEATURE Under the Inquiry tab, entitled users can now retrieve bank statements online. Contact your company s Security Administrator if you would like to use this feature. Note: In order for a user to access Bank Statements on PWS, your company s Security Administrator will need to entitle the user to be able to retrieve the bank statements for each applicable account. PAYABLES WEB SERVICES Version 2.0 Page 5

6 The One Net Stop Payment Today on The One Net, you can submit one Stop Payment request at a time and the system automatically validates the request against non-reconciled paid check data on file. Note: There is no online indicator showing the retention period or how far back the system is checking when performing a Stop Payment. The auto inquiry feature under the Stop function alerts the user to items indicated as paid within the available data retention period, but the user may optionally place a stop on a paid item. JPMorgan ACCESS Stop Payment NEW FEATURE In PWS, you can enter multiple Stop Payment requests at a time and the system will automatically validate against paid check data for the specific period of time noted on the screen by the Paid Checks From date. ARP Accounts: For ARP Accounts, Stop Payment Requests are also validated against Issue Data/Outstanding checks. The Auto Inquiry feature under the Stop function alerts the user of items indicated as paid within the noted retention period, but user may optionally place a Stop on a paid item. PAYABLES WEB SERVICES Version 2.0 Page 6

7 The One Net Photocopy Request Today on The One Net, photocopy requests are entered one at a time by selecting the account number and entering a single check number on the Photocopy Check Inquiry screen and click Next. The system performs a search against paid check history on file and returns results. If the item is found, you can click the Request Photocopy link. JPMorgan ACCESS Photocopy Request In PWS, you can request photocopies by selecting the account number and entering the required information. Note: First time users must enter a default fax number and mailing address to which fulfilled requests will be sent. The default will be used any time an alternative fax/address is not entered. If the item is not found, you may click the Request Photocopy link to enter your request - keying in all required information. After adding request data, PWS will perform a search against the paid check history on file as indicated by the Paid Check From date in the upper right of the Photocopy Request screen. If the item is not found within the history on file, you are prompted as to whether you still want to enter a Request. You can then click Submit to send the request to the Bank or enter additional requests for photocopies at that time. PAYABLES WEB SERVICES Version 2.0 Page 7

8 The One Net Account Recon Issue Maintenance Input Under the Account Recon tab on the Issue Maintenance screen you enter Issues/Voids individually. JPMorgan ACCESS Recon Input In PWS, the Manual Entry function under the Recon Input tab enables you to enter single or multiple Issues/Cancels (Voids) which can be reviewed from the same screen and submitted for processing. Once you have added all of your issues, click the Send button on the Issue Maintenance Detail screen. PAYABLES WEB SERVICES Version 2.0 Page 8

9 The One Net Issue File Upload Today, under the Account Recon tab, you must: Click on the File Import link. Select a File Format link. Select a Specification Name. Click Choose Existing. Select an Account Number (where applicable). Browse for specific file. Click Import. Review Import Summary Totals. Click Finish Import. Go to the Batch Summary tab and Submit file. JPMorgan ACCESS PWS Recon Input - File Upload In PWS, under the Recon Input tab, you only need to: Select ARP Issue File Upload. Select File Format. Browse for a file. Click Upload. The standard file formats that are available are PWS Delimited Text, PWS Fixed Width and XML. NEW FEATURE You can upload Stop Payments and Stop Payment Revokes in your Issue File or in a separate file. Note: All of The One Net Check Services issue file upload formats will be converted into PWS as Active and assigned to all users with Recon Input File Upload (see page 10). You can access an ARP Issue File Upload History under the Recon Input tab. You can select File Format Maintenance under Recon Input to test and modify the file format you have created. PAYABLES WEB SERVICES Version 2.0 Page 9

10 The One Net Issue File Format Details Today, The One Net Check Services accepts two transaction types: Issues & Cancels. Issues are defined as anything that isn t designated as a Cancel. Therefore the Transaction Indicator for Issues can be anything that isn t designated as a Cancel. JPMorgan ACCESS - Issue File Format Details JPMorgan ACCESS Payables Web Services offers four Transaction types and reserves the specific Transaction Indicator codes below for each of the following transaction types. Issues: I, 1, Null (empty) or Blank Space Voids/Cancels: V, C, 2 or a customized value (up to 15 characters) **Stop Payments: S or 3 **Stop Payment Revokes: R or 4 Note: Use of any other characters not specified above will be interpreted and processed as Issues. **IMPORTANT: Please note the Transaction Indicators specifically reserved for Stop Payments and Stop Payment Revokes. If you currently use S and 3 or R and 4 in your file, but do not wish these to be processed as Stops or Stop Payment Revokes, then you must update your Transaction Indicators accordingly or these will be processed as Stops or Revokes per the above Transaction Indicator types. PAYABLES WEB SERVICES Version 2.0 Page 10

11 The One Net Recon Output ARP Reports and Files Recon Output ARP Reports and Files are not available on The One Net. JPMorgan ACCESS Recon Output ARP Reports and Files NEW FEATURE Under the Recon Output tab, entitled users can retrieve ARP Reports and ARP data files online. If your company is currently receiving paper ARP reports in the mail, you will be automatically set up to receive electronic copies of your paper reports online in Adobe Acrobat format (PDF), effective with the conversion to PWS. Note: In order for a user to access the ARP reports on PWS, your company s Security Administrator will need to entitle each user to be able to retrieve the reports for each applicable account. PAYABLES WEB SERVICES Version 2.0 Page 11

12 The One Net Positive Pay Today, from the Positive Pay tab, you can review Exceptions by selecting one account at a time on the Positive Pay Status screen. JPMorgan ACCESS Positive Pay In PWS, from the Pos Pay tab/exception Review screen, you can review the Exception Availability Status of all of your accounts and the decision cutoff time for each. NEW FEATURE In PWS, check images of the Exceptions are automatically included for review with the Positive Pay Exceptions list. After selecting an account, you can review Exception details and choose a decision from the drop-down list on the Positive Pay Decision screen. Once you have entered all decisions, click the Submit Decisions button. Any items without a decision will be noted as skipped and will be re-displayed later when you return to the Decision Entry screen. The Decision Verification screen displays and you review all decisions before clicking the Submit & Continue button. PAYABLES WEB SERVICES Version 2.0 Page 12

13 The One Net Reports Today, you have access to up to 180 days of User Activity on activity reports. Reports can only be searched and retrieved one day at a time. You can print reports; however you are unable to download reports in CSV (comma separated values) format. JPMorgan ACCESS Reports In PWS, you can create the same reports as in The One Net Check Services and may also download the report in CSV format from the Reports tab. You create a report by check number or date range and then click Retrieve. Once the report displays, you can choose to print or download in CSV format by selecting the appropriate link. Important: 180 days of Historical Activity Reports from The One Net Check Services will be converted to PWS with the exception of Image User Activity and Image Account Activity. If you will need these historical reports in the future, please print copies for your records. PAYABLES WEB SERVICES Version 2.0 Page 13

14 The One Net Report List Reports available on The One Net Stop Payment Place Activity Stop Payment Remove Activity Stop Payment History Report Photocopy Activity Report Image User Activity Report Account Recon Issue Maintenance Activity JPMorgan ACCESS - Report List Reports available on JPMorgan ACCESS Stop Payment Request Activity Stop Payment Revoke Activity Stop on File Report Photocopy Activity Report Image User Activity Report Recon Input Manual Entry Activity Recon File Upload Activity Positive Pay Activity Report Account Recon Transmittal Activity Pos Pay Exception Activity History Issue Input Transmission Confirmation PAYABLES WEB SERVICES Version 2.0 Page 14

15 The One Net Dual Control Today, in order to have two users act upon a transaction, you have to separately entitle two users with Entry and Batch Release functionality. Note: If a user is currently entitled with BOTH Enter and Batch Release for a given function, then that user can complete a transaction without any other user approving or authorizing the transaction. Transactions available for the secondary step of Batch Release include: Stop Revokes, Manual Issue Entry and Issue File Upload. JPMorgan ACCESS Dual Control In PWS, functions can be flagged to require Approval (Dual Control) by a second user on an account by account basis. Functions available for Approval include: Stop Payments Stop Payment Revokes Recon Input - Manual Entry Recon Input File Upload Positive Pay Exception Decisions Any transaction submitted that requires Approval will be sent to the Approval queue. Transactions Pending Approval are accessed by entitled users under the Approve tab JPMorgan Chase & Co. All rights reserved. JPMorgan Chase Bank, N.A. Member FDIC PAYABLES WEB SERVICES Version 2.0 Page 15